GEM

Khadi and Village Industries Commission Event Management & Expo Services Tender Nagpur Maharashtra 2025

Bid Publish Date

20-Nov-2025, 5:18 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

EMD

₹28,000

Value

₹14,00,000

Location

NAGPUR , MAHARASHTRA

Progress

Issue20-Nov-2025, 5:18 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Office of service provider must be located in the state of consignee (Maharashtra) with documentary evidence
  • • Delivery and installation at Amravati City; on-site execution as part of event management scope
  • • EMD of ₹28,000; payment through Bank Guarantee or RTGS/online transfer to KVIC Establishment, Nagpur
  • • Contract quantity/duration may vary up to 25% at issue and post-issuance
  • • Online payment details: SBIN0063868, KVIC Establishment; include bid number and bidder name in transfer details
  • • No BOQ items; procurement is service-centric focusing on event management and venue coordination
  • • Ensure all certificates and documents are uploaded; non-submission leads to rejection

Categories 1

DEVELOPMENT

Tender Overview

Khadi and Village Industries Commission (KVIC), under the Ministry of MSME, seeks Event Management, Theme-Based Events, Venue Development, Participation arrangements and related services for a national scope with on-site delivery at Amravati City as applicable. The estimated contract value is ₹14,00,000 with an EMD of ₹28,000. The bidder must maintain an office in Maharashtra and may be asked to provide installation and commissioning where required. The buyer reserves a 25% flexibility window for quantity or duration adjustments at contract issue and post-issuance, enabling proportional scope changes. This tender focuses on service providers capable of end-to-end event execution and post-event support.

Technical Specifications & Requirements

  • Delivery & installation location: Amravati City, Maharashtra (on-site execution)
  • Scope: National-level event management including venue development, participation arrangements, third-party premises coordination
  • Estimated value: ₹14,00,000; EMD: ₹28,000
  • Contract modification: Up to 25% increase/decrease in quantity or duration at contract issue; full acceptance required if revised
  • Payment readiness: Service providers must comply with payment terms as per ATC and provide required documents; online RTGS/NEFT options available
  • Office requirement: A physical service provider office in the state of the consignee (Maharashtra) with documentary evidence
  • Submission evidence: Bank-backed EMD or online transfer proof; hard copy delivery within 5 days of bid end/open date
  • Compliance: Bidder should not be under liquidation or bankruptcy; ensure submission of all requested certificates
  • BOQ: No items listed; scope is service-centric and based on event management deliverables

Terms, Conditions & Eligibility

  • EMD: ₹28,000 via Bank Guarantee or online transfer; online payment details to KVIC Establishment, Nagpur
  • Delivery/Installation: At Amravati City; coordination with KVIC and third-party venues as required
  • Office presence: Service provider must maintain an office in Maharashtra; documentary evidence required
  • Financial health: Bidder must declare no liquidation or bankruptcy; provide undertaking with bid
  • Certificates/Documents: Upload all specified certificates and documents; missing items may lead to rejection
  • Payments: Terms to be clarified in ATC; payment via authorized channels after delivery/completion
  • Bid security: EMD options include both Banker’s Cheque and online transfer; ensure submission of proof with bid
  • Cadence: Quantity/duration adjustments up to 25%; revised terms binding on bidders
  • Compliance: Adherence to all ATC, Corrigenda, and buyer terms; non-submission may lead to disqualification

Key Specifications

  • Event management services for national-level themes and venue development

  • Estimated contract value ₹14,00,000 with EMD ₹28,000

  • 25% quantity/duration flex if requested at contract issue

  • On-site delivery and commissioning at Amravati City, Maharashtra as applicable

  • Office in Maharashtra with documentary evidence; service continuity and support

  • RTGS/online payment option; proof of transfer required with bid

Terms & Conditions

  • EMD ₹28,000 via Bank Guarantee or online transfer; payment terms per ATC

  • Delivery/installation at Amravati City; on-site event management deliverables

  • 25% contract quantity/duration adjustment allowance; bidder acceptance mandatory

Important Clauses

Payment Terms

EMD payable via Bank Guarantee or online transfer; payment terms to be detailed in ATC.

Delivery Schedule

On-site event management and venue arrangements at Amravati City; coordination with KVIC and third parties.

Penalties/Liquidated Damages

Penalty clauses and performance bonds, if specified, will be provided in ATC and contract.

Bidder Eligibility

  • Evidence of Maharashtra-based office with verifiable address

  • No liquidation, bankruptcy, or court receivership status

  • Experience in national event management, venue development, and expo coordination

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar events/venue management

4

Financial statements or solvency certificate

5

EMD submission document (Bank Guarantee or online payment proof)

6

Technical compliance certificates (if any) and OEM authorizations (if required)

7

Proof of Maharashtra-based office (address, contact details)

8

Bidder undertaking of non-liability for liquidation/bankruptcy

9

Any ATC/corrigendum-compliant documents

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for KVIC event management tender in Nagpur 2025

Bidders must submit GST, PAN, experience certificates, and financials along with EMD ₹28,000. Ensure Maharashtra office proof and online transfer or bank guarantee for EMD. Include all certificates per ATC; delivery location is Amravati City and scope includes venue development and participation arrangements.

What documents are required for KVIC event tender in Maharashtra

Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, EMD proof (Bank Guarantee or RTGS transfer), proof of Maharashtra office, and any OEM authorizations or technical compliance certificates requested in ATC.

What are the delivery and installation expectations for Amravati City

Delivery/installation refers to on-site event management services at Amravati City, Maharashtra. Providers must coordinate venue setup, theme-based arrangements, and participant logistics, with adherence to contract timelines and KVIC coordination for third-party venues.

What is the EMD required for KVIC event services tender

The EMD amount is ₹28,000. Acceptable modes include Bank Guarantee or online RTGS/NEFT to KVIC Establishment, Nagpur. Reminder to attach EMD proof with bid submission and deliver hard copy within five days of bid end date.

Which clause allows quantity/duration changes in this tender

The contract includes an option clause permitting up to 25% increase or decrease in quantity or duration at the time of contract issue and post-issuance, with bidders required to accept revised terms.

What are the payment terms and channels for KVIC procurement

Payment terms are specified in ATC; EMD and invoices should reference KVIC Establishment. Online payments can be made to SBIN0063868; ensure transfer details include bid number and bidding entity, with a scanned transfer proof uploaded.

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