GEM

Office Of Dg (Ns & M) Event Management Tender Department Of Defence Research & Development 2025

Bid Publish Date

25-Nov-2025, 3:40 pm

Bid End Date

05-Dec-2025, 4:00 pm

EMD

₹90,000

Value

₹25,00,000

Location

ERNAKULAM , KERALA

Progress

Issue25-Nov-2025, 3:40 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

LIAISONING SERVICE

Tender Overview

The Office Of Dg (Ns & M) under the Defence Research & Development organization seeks a national-level Event Management Service provider to design, coordinate, staff, and execute complete theme-based events, seminars, workshops, exhibitions or expos. Estimated contract value is ₹2,500,000 with an EMD ₹90,000. Location is not disclosed in the data, indicating a national scope with premised event delivery. The scope emphasizes full-day activities, on-site coordination, and third-party premise management. A distinguishing factor is the focus on end-to-end planning and execution rather than only vendor support. This opportunity targets professional event agencies with national reach and capability to manage government-level events for DRDO.

Technical Specifications & Requirements

  • Category: National-level Event Management Service for theme-based events, conceptualization, coordination, staffing, participation arrangements, and complete execution.
  • Service scope includes: full-day events, on-site management, and third-party venue coordination.
  • Estimated value: ₹2,500,000; EMD: ₹90,000.
  • No technical specifications published in the BOQ; bidders must demonstrate ability to deliver end-to-end event management, with proven manpower, vendor networks, and compliance with buyer requirements.
  • Delivery expectation aligns with event dates (not specified) and post-event reporting. Emphasizes availability of local office: an office in the state of consignee is required as documentary evidence.

Terms & Eligibility

  • EMD: ₹90,000 (payment terms not detailed; submission via prescribed mode as per tender terms).
  • Delivery/Execution: Full-day event management with on-site staff; no BOQ items available.
  • Sub-contracting: Not allowed without prior written consent from buyer; ultimate liability remains with the primary seller.
  • Location clause: Service provider’s office must be located in the state of consignee; documentary evidence required.
  • Documentation: Submit GST, PAN, experience, financials, and relevant OEM authorizations as per terms.

Key Specifications

  • Category: National-level Event Management Service for theme-based events

  • Scope: Conceptualization and planning, coordination and staffing, participation arrangements, complete execution

  • Value: Estimated ₹2,500,000 with EMD ₹90,000

  • Delivery: Full-day events; on-site coordination and third-party premise management

  • Location requirement: Office of service provider to be located in the state of consignee

Terms & Conditions

  • EMD amount: ₹90,000 must be submitted as applicable

  • Office must be located in the consignee’s state with documentary evidence

  • No sub-contracting without prior buyer consent; seller remains liable

  • Complete end-to-end event management including staffing and execution

  • Submission of GST, PAN, experience, financials, and OEM authorizations

Important Clauses

Payment Terms

EMD ₹90,000; payment terms not fully detailed in data; adhere to standard government procurement payment schedules

Delivery Schedule

Full-day event delivery with on-site coordination; dates not specified in data

Penalties/Liquidated Damages

Not specified in data; standard breach penalties to be clarified in contract

Bidder Eligibility

  • Demonstrated national-level event management experience

  • Evidence of local office within the consignee state

  • Financial capacity to handle ₹2,500,000 contract value and provide EMD

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar national event management projects

4

Financial statements or turnovers demonstrating capacity for ₹2,500,000 contract value

5

EMD submission proof of ₹90,000

6

Technical bid documents demonstrating end-to-end event management capabilities

7

OEM authorizations or agency agreements (if applicable)

8

Documentary evidence of local office in the state of consignee

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the event management tender in national scope under DRDO?

Bidders should prepare an end-to-end proposal demonstrating concept, planning, staffing, and complete execution capabilities. Include an office presence in the consignee state, EMD ₹90,000, GST, PAN, and experience certificates for similar national events; ensure compliance with buyers' sub-contracting and liability clauses.

What documents are required for the DRDO event management procurement?

Required documents include GST registration, PAN card, experience certificates for national events, financial statements showing capacity, EMD deposit proof of ₹90,000, technical bid detailing staffing and vendors, OEM authorizations, and evidence of a local office in the consignee state.

What are the key eligibility criteria for this DRDO event tender 2025?

Eligibility requires prior national-level event management experience, a local office in the consignee state, financial capacity to manage ₹2.5 million contract, and submission of mandatory documents (GST, PAN, experience letters, EMD). Sub-contracting needs buyer consent.

Where can I demonstrate capability for complete event execution for DRDO?

Provide case studies or project sheets showing end-to-end event delivery: concept design, vendor coordination, staffing, on-site management, participant handling, and post-event tasks. Attach contactable references and performance measures from similar government or defense-related events.

What is the EMD amount and its payment terms for this bidding?

The EMD is ₹90,000. Submission should align with tender guidelines; payment terms for the main contract are not fully specified in the data and will be clarified in the contract. Ensure EMD is valid through bid submission and renewal windows.

Are sub-contracting arrangements allowed for this DRDO tender?

Sub-contracting requires prior written consent from the buyer. Even with consent, the primary seller remains jointly and severally liable for contract performance, ensuring accountability for all sub-contracted activities.

What is the scope of services in this national event management tender?

Scope includes conceptualization and planning, coordination and staffing, participation arrangements, venue coordination, and complete execution for theme-based events, seminars, workshops, or expos on a national level.

What is the location requirement for bidders interested in this tender?

The service provider must have an office located in the state of the consignee; bidders must submit documentary evidence proving local presence in that state.

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