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Indian Army Department Of Military Affairs Printer & Scanner Tender Hisar Haryana 132-Column Dot Matrix & LaserJet 2026

Bid Publish Date

05-Jan-2026, 10:05 am

Bid End Date

27-Jan-2026, 11:00 am

Location

HISAR , HARYANA

Progress

Issue05-Jan-2026, 10:05 am
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory data sheet submission with bid and exact alignment with offered parameters
  • • OEM installation requirement: OEM-certified resources or authorised resellers only
  • • End User Certificate to be provided in Buyer’s standard format
  • • PD/EMD details not specified in data; ensure readiness for submission
  • • 25% quantity variation at contract award and during currency with adjusted delivery period
  • • 3 years govt/PSU supply experience required; primary product value threshold applies

Categories 1

SCANNER

Tender Overview

Organization: Indian Army, Department Of Military Affairs, conducting a procurement for Printer & Scanner equipment in HISAR, HARYANA. Scope includes 132 Column dot matrix printers and LaserJet printers with scanner capabilities. Estimated value and EMD are not disclosed; delivery timelines and exact quantities may be adjusted by the buyer under a 25% option clause. Unique aspects include mandatory data sheet validation, End User Certificate handling, and vendor code registration requirements. Bidder must demonstrate prior government deployments and OEM capabilities, with installation performed by OEM-certified personnel. The tender emphasizes data integrity and NDA compliance, ensuring confidential handling of contract specifics. This is a government procurement requiring compliance with strict documentation and post-award installation terms.

Technical Specifications & Requirements

  • Product category: Printer & Scanner systems (132-column dot matrix, LaserJet with scan function)
  • Installation/commissioning to be carried out by OEM or OEM-certified resource or OEM-authorised reseller
  • Data Sheet submission with bid; mismatch may lead to bid rejection
  • End User Certificate handling per Buyer’s standard format
  • Documents required for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Experience: minimum 3 years of supplying similar products to Central/State Govt/PSU with contract copies for each year
  • Data integrity, confidentiality and non-disclosure adherence required
  • Data provided by bidders will be cross-verified against offered specifications

Terms & Eligibility

  • Option clause allows up to 25% quantity variation at contracted rates during and after award, with delivery timing adjusted accordingly
  • Financial standing: bidder must not be in liquidation or bankruptcy; must upload an undertaking
  • Installation/Training: to be executed by OEM-certified personnel
  • NDA: mandatory non-disclosure declaration on bidder letterhead
  • Documents for bid: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment with product specs
  • Experience: evidence of regular govt/PSU supply for at least 3 years; primary bid value must meet criterion in bunch bids

Key Specifications

  • Product: Printer & Scanner systems (132-column dot matrix and LaserJet with scanning capability)

  • Delivery: Not specified; option clause allows 25% quantity variation at contracted rates

  • Standards/Compliance: Data Sheet alignment with offered specifications; NDA compliance

  • Platform: OEM installation by OEM-certified or OEM-authorised reseller

  • Experience: 3 years govt/PSU supply of similar category products

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate per standard format

Terms & Conditions

  • Option clause permits up to 25% quantity variation during contract

  • Mandatory data sheet alignment and NDA documentation

  • OEM-certified installation and 3-year govt supply experience required

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt terms once tender is active

Delivery Schedule

Delivery period begins after original delivery orders; duration adjusts with option quantity increases

Penalties/Liquidated Damages

Not specified in data; monitor for LD terms in official bid documents

Bidder Eligibility

  • 3 years government/PSU supply experience for similar printer and scanner products

  • Non-liquidation/bankruptcy status; submission of undertaking

  • OEM-certified installation capability or authorised reseller authorization

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified)

5

Data Sheet of offered products

6

End User Certificate (in Buyer’s standard format)

7

Vendor Code Creation documents

8

Experience certificates substantiating 3 years of govt/PSU supply

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for printer & scanner tender in Hisar Haryana 2026 Indian Army?

Bidders must meet 3-year govt/PSU supply experience, provide Data Sheet alignment, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include OEM certification details and NDA. Ensure End User Certificate format is correct and that data matches offered products. Delivery terms follow the 25% variation clause.

What documents are required for vendor code creation for this procurement?

Submit PAN, GSTIN, cancelled cheque copy, and EFT mandate certified by bank. Include data sheets for offered printers, End User Certificate in Buyer format, and evidence of prior govt/PSU supply contracts to support 3-year experience.

What are the installation requirements for this printer and scanner bid?

Installation must be performed by OEM or OEM-certified personnel or authorised reseller. Ensure access to required service support and provide installation/commissioning details in the bid. Confirm OEM warranty coverage and onsite training if applicable.

Are there any special quantity change terms for this tender?

Yes. The purchaser may increase or decrease quantity up to 25% at contracted rates. Extension timelines apply to the extended delivery period with a minimum of 30 days if original delivery is under 30 days.

What is required for the End User Certificate in this procurement?

Provide End User Certificate in the buyer’s standard format. Ensure the certificate corresponds to the actual end user organisation and is compatible with the 3-year govt/PSU supply background.

What standards and data sheet checks apply to submitted products?

Bid data sheets must exactly match the product specifications. Any unexplained mismatch can lead to bid rejection. Ensure all technical parameters align with offered 132-column dot matrix and LaserJet with scanner capabilities.

When does data sheet scrutiny occur and how to prepare?

Data Sheet validation occurs with bid submission; prepare a detailed sheet mapping all technical parameters (model, speed, connectivity). Include OEM authorization and installation support details to demonstrate capability for govt procurement.

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