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Revenue And Forest Mantralaya Nagpur A4 & Legal Size Multifunction Printer Tender 2026 with ISI/ISO Standards

Bid Publish Date

08-Jul-2026, 6:52 pm

Bid End Date

21-Jul-2026, 7:00 pm

EMD

₹5,000

Location

NAGPUR , MAHARASHTRA
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Progress

Issue08-Jul-2026, 6:52 pm
AwardPending
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Quantity

12

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Revenue And Forest Mantralaya of Maharashtra invites bids for the supply, installation, testing and commissioning of A4 and Legal Size Multifunction Printer (MFP) and All in One PC (V2) PAC Only. The tender specifies an EMD of ₹5,000 and a flexible quantity clause allowing up to 25% variation. Location is Nagpur, Maharashtra. Scope includes delivery, installation, and ongoing support with on-site warranty and potential extended warranty. This procurement targets reliable, ISO/ISI-compliant devices with sufficient throughput and connectivity to support government operations. A key differentiator is the combination of MFP and All-in-One PC requirements under a single bid, with OEM turnover criteria and bidder eligibility constraints.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP) and All in One PC (V2) PAC Only
  • Printing performance metrics: ISO/IEC 24734 speeds for A4 monochrome, color, and inkjet variants; duplexing capability included
  • Paper handling: Auto Duplexing, Original Document Feeder, multiple main paper trays
  • Connectivity: USB, Ethernet/Wi‑Fi/Network options and likely standard ports
  • Hardware: processor, RAM, storage, memory type, display size, and RAM/Storage capacity as per tender
  • Warranty: On-site warranty (years) and potential Extended Warranty terms
  • OS and certification: factory preloaded OS with certification; standards referenced include IS/ISO family and related compliance
  • Additional: Stand, mouse/keyboard connectivity, and device dimensions per BOQ/terms

Terms, Conditions & Eligibility

  • EMD: ₹ 5,000; payment terms aligned with tender; eligibility requires financial standing
  • Turnover: OEM and Bidder must meet three-year average turnover criteria as specified in bid document; audited balance sheets or CA certificates required
  • Scope: bid price must include Supply, Installation, Testing and Commissioning
  • Delivery: terms allow optional quantity variation up to 25%, delivery period calculated with minimum 30 days extension
  • Documentation: submit GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable
  • Compliance: bidders must demonstrate capability for on-site support and warranty commitments aligned with terms

Key Specifications

    • A4 and Legal Size Multifunction Printer (MFP) with Autoduplexing and scanning/copying capabilities
    • Minimum print speeds per ISO/IEC 24734 for monochrome/color (A4) and inkjet variants
    • Original Document Feeder for scanning/copying; Number of main paper trays
    • Connectivity options: USB, Ethernet, and network/wireless where applicable
    • On-site warranty duration and any Extended Warranty terms
    • OS: Factory preloaded with certification; RAM and Storage specifics as per tender
    • OEM turnover requirement and bidder turnover criteria with audited evidence

Terms & Conditions

  • EMD amount: ₹5,000 and bid security as specified

  • Delivery quantity flexibility up to 25% during and after contract

  • Supply, installation, testing and commissioning included

  • OEM turnover and bidder turnover criteria with documentary proof

  • On-site warranty plus possible extended warranty as per bid terms

Important Clauses

Payment Terms

Payment terms aligned with delivery milestones; details in contract docs

Delivery Schedule

Delivery commences from last date of original delivery order with option-based extensions

Penalties/Liquidated Damages

LDs or penalties, if any, as per standard terms; specific rates to be disclosed in bid documents

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Demonstrated turnover as per OEM and bidder criteria for last 3 years

  • Evidence of capability to supply, install, test and commission MFPs and PCs with on-site support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2) ( PAC Only )

Advisory Bank

State Bank of India

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Nagpur

Delivery Pincodes

440001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
John Anthony Mathew440001,Divisional Commissioner Office, Old Secretory Building Civil Lines, NagpurNagpurMaharashtra440001630-

Authority Records

REVENUE AND FOREST DEPARTMENT

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Documents 5

GeM-Bidding-9572648.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover

4

Experience certificates for similar MFP/All-in-One PC projects

5

OEM authorization / manufacturer credentials

6

EMD deposit proof (DD or online payment receipt)

7

Technical bid documents and compliance statements

8

Company incorporation documents and bid submission undertakings

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the A4 MFP tender in Nagpur Maharashtra 2026?

To bid, prepare documents including GST, PAN, audited turnover, and OEM authorization. Submit EMD of ₹5,000 with bid. Ensure compliance with on-site warranty and 25% quantity variation rules. Include detailed installation, testing, commissioning plan and competitive pricing per specified standards.

What documents are required for the Nagpur A4 MFP procurement?

Required documents include GST certificate, PAN, three-year turnover proof, audited financials or CA certificate, OEM authorization, technical bid, EMD deposit proof, and experience certificates for similar MFP installations. Ensure bid is complete with installation and warranty plans.

What are the technical specifications for the A4 MFP in this tender?

Specifications include Auto Duplexing, Multi-function print/copy/scan, scanning feeder, minimum speeds per ISO/IEC 24734 for monochrome/color, and connectivity options (USB/Ethernet). The device must support on-site warranty and offer extended warranty terms as specified.

What is the EMD amount for the Maharashtra printer procurement?

The tender requires an EMD of ₹5,000. Submit the payment proof with the bid; ensure the EMD complies with online or demand draft options as per bid terms and procurement guidelines.

When is delivery expected for the Nagpur MFP project in 2026?

Delivery timelines are anchored to the original delivery order date; option clause allows up to 25% quantity variation with minimum 30 days extension. Exact milestones will be specified in the purchase order and contract terms.

What standards and certifications must the A4 MFP meet for this procurement?

Devices must comply with applicable IS/ISO standards; factory preloaded OS with certification is required; OEM turnover criteria must be met with documented evidence. Look for ISI/ISO-compliant components and end-user support commitments in the bid.

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