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ICAR Full Service Photocopier Maintenance Tender SHARP 2026 India

Bid Publish Date

24-Jun-2026, 11:18 am

Bid End Date

04-Jul-2026, 12:00 pm

Value

₹10,000

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue24-Jun-2026, 11:18 am
AwardPending
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Quantity

1500

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Council Of Agricultural Research (ICAR) procurement
  • • Product: SHARP Photocopier Multifunction Printer full service and maintenance
  • • Location: India (location not specified in data)
  • • OEM/Authorized Service Provider requirement
  • • Consumables: Paper supplied by Buyer; toner/cartridge by Service Provider
  • • Contract flexibility: 50% quantity/duration variation both pre- and post-award
  • • Estimated value: ₹10,000.00; EMD amount not disclosed
  • • No BOQ items; single equipment maintenance scope implied
  • • No explicit technical standards specified in tender text
  • • Shop-floor service delivery and OEM alignment emphasized
  • • Payment, delivery, and warranty terms are not explicitly defined
  • • Paper by Buyer, toner by Service Provider required

Categories 4

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE MACHINE WATER LEVEL RECORDER

Tender Overview

Organization: Indian Council Of Agricultural Research (ICAR), under the Department of Agricultural Research and Education (DARE), seeks a Full Service and Maintenance Contract for a Photocopier Machine - Multifunction Printer (Print, Scan, Copy) by SHARP. Estimated value is ₹10,000.00; no explicit EMD amount listed. Location unspecified. Scope emphasizes OEM/ OEM Authorised Service Provider status, with paper supplied by the Buyer and toner/cartridge supplied by the Service Provider. The absence of a BOQ implies a single equipment maintenance regime rather than multiple line items. Unique aspect includes a 50% quantity/duration variation option at contract award and during execution. The tender’s core differentiator is the combination of maintenance, servicing, and consumables arrangement for a SHARP MFP unit.

Technical Specifications & Requirements

  • Product category: Photocopier machine - SHARP multifunction printer (print/scan/copy)
  • Service scope: Full service and maintenance contract; OEM/Authorized service provider required
  • Consumables arrangement: Paper by Buyer; toner/cartridge by service provider
  • Contract flexibility: Option to adjust contract quantity or duration up to 50% at issuing and post-award stages
  • Standards/Certification expectations: Not explicitly specified; ensure alignment with SHARP service standards and OEM recommendations
  • Delivery/response expectations: Not specified; focus on timely on-site service, parts availability, and standard warranty support
  • Pricing/finances: Estimated value ₹10,000.00; no EMD amount disclosed

Terms, Conditions & Eligibility

  • EMD: Not specified in tender data
  • Delivery timeline: Not specified
  • Payment terms: Not specified
  • Experience requirements: Not specified; bidders should align with SHARP OEM service capabilities
  • Documentation: Typical GST/PAN, experience certificates, financial statements, OEM authorizations advisable
  • Penalty/Warranty: Not specified; potential 50% scope adjustment clause applicable
  • Miscellaneous: Buyer may request scope changes up to 50% with consent

Key Specifications

  • Product/service names: SHARP Photocopier Multifunction Printer (MFP) maintenance

  • Quantity/scale: Not specified; single-unit maintenance implied

  • Estimated value: ₹10,000.00

  • Experience requirements: Not explicitly stated; align with SHARP OEM service capabilities

  • Quality/standards: SHARP OEM service guidelines; no explicit IS/ISO listed

Terms & Conditions

  • 50% contract quantity/duration variation allowed at contract issuance and execution

  • Consumables arrangement requires Buyer to supply paper; service provider supplies toner/cartridge

  • EMD amount not disclosed; payment terms not specified

  • Location and delivery timelines not defined; emphasis on OEM-aligned service

  • BOQ items: 0; suggests single equipment maintenance scope

Important Clauses

Payment Terms

Not specified in the data; bidders should seek clarity on milestone payments and AMC/maintenance charges

Delivery Schedule

Not specified; bidders must confirm response time and on-site service windows with ICAR

Penalties/Liquidated Damages

No LD details provided; 50% scope variation clause implies potential adjustment penalties or penalties not defined

Bidder Eligibility

  • Must hold SHARP OEM authorization or be an authorised service provider

  • Demonstrate capability to service SHARP MFP devices (print/scan/copy)

  • Provide GST registration, PAN, and financial statements; compliance with tender terms

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Full Service and Maintenance Contracts of Photocopier Machine - Multifunction Printer (Print, Scan, Copy); SHARP; OEM, OEM Authorised Service Provider; Paper to be provider by Buyer; Tonner/Cartridge to be provider by Service Provider.; Not Applicabl..

Authority Records

MINISTRY OF AGRICULTURE AND FARMERS WELFAREAGRICULTURAL RESEARCH AND EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9474260.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar SHARP MFP maintenance

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (if applicable per terms)

6

Technical bid/documentation demonstrating OEM authorization

7

OEM authorization from SHARP for service provider

8

Any prior warranty/AMC agreements with SHARP or similar models

Frequently Asked Questions

How to bid for ICAR SHARP maintenance tender in India 2026?

Bidders should confirm OEM authorization, provide GST PAN, financials, and SHARP service capability. The tender specifies a 50% variation option; ensure your proposal covers potential scope changes and on-site maintenance commitments. Include OEM alignment documents and service level expectations.

What documents are required for ICAR photocopier maintenance tender?

Submit GST certificate, PAN, experience certificates for SHARP MFP maintenance, financial statements, and an OEM authorization. Include any prior AMC agreements, and proof of SHARP service capabilities to comply with OEM standards and warranty terms.

What is the estimated value and EMD details for this ICAR bid?

Estimated value is ₹10,000.00. The EMD amount is not disclosed in the tender data; bidders should seek confirmation from ICAR, ensuring submission of any required security deposit along with bid submission if mandated.

What are the primary technical requirements for SHARP MFP maintenance?

Key needs include OEM-authorized service capability for SHARP MFP, maintenance of print/scan/copy functions, and consumables management with paper supplied by the Buyer and toner/cartridge by the service provider, adhering to SHARP service guidelines.

When is the delivery and service start expected for ICAR tender?

Exact delivery/response start dates are not specified; bidders should propose a rapid on-site service response aligned with SHARP OEM recommendations and communicate readiness for immediate service upon award.

What are the 50% variation terms in the ICAR tender?

The buyer can increase or decrease contract quantity or duration up to 50 percent at the time of contract issue, and up to 50 percent thereafter during execution. Bidders must accept revised scope or duration.

What proof of eligibility is required for SHARP service bidders?

Provide OEM authorization, SHARP service experience, GST, PAN, and financial docs. Demonstrate capability to supply spare parts, perform preventive maintenance, and meet service response times as per OEM standards.

What are the payment terms for the SHARP maintenance contract?

Payment terms are not explicitly stated; bidders should request confirmation of milestones, invoicing procedures, and late payment penalties during bid submission and pre-award discussions.

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