GEM

Controller General Of Defence Accounts Display System and Audio-Visual Equipment Tender Thiruvananthapuram Kerala 2025

Posted

31 Oct 2025, 10:31 am

Deadline

13 Nov 2025, 03:00 pm

EMD

₹48,540

Value

₹48,53,911

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue31 Oct 2025, 10:31 am
AwardPending
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Quantity

545

Category

Display System

Bid Type

Two Packet Bid

Key Highlights

  • • Display System and Audio-Visual Equipment package across 10 categories
  • • Up to 25% quantity variation at contract/supply stage
  • • All-inclusive price covering supply, installation, testing, commissioning, and operator training
  • • GST compliance responsibility on bidder with reimbursement cap as applicable
  • • Data Sheet alignment mandatory; mismatch may lead to bid rejection
  • • Non-obsolescence requirement: minimum 1 year residual market life
  • • Delivery and installation location: Thiruvananthapuram, Kerala
  • • EMD amount: ₹48,540; Estimated value: ₹4,853,911

Tender Overview

The Controller General Of Defence Accounts (CGDA) is seeking a comprehensive delivery package for a broad AV and display system including Display System, Cable Management, Collaboration System, Modular Switcher with Digital Extenders, Microphone System, Digital Signal Processor, Audio Reinforcement System, Control Processor Assembly, Cables & Connectors, and Equipment Racks. The procurement, valued at ₹4,853,911 with an EMD of ₹48,540, covers Supply, Installation, Testing, Commissioning, and Operator Training, plus any required Statutory Clearances. Delivery location is Thiruvananthapuram, Kerala. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery time adjustments defined by the formula provided. This tender emphasizes data sheet alignment, GST compliance, and non-obsolescence with at least 1 year of residual market life.

Technical Specifications & Requirements

  • Scope includes: supply, installation, testing, commissioning, and operator training. Data Sheet alignment is mandatory; mismatch may lead to bid rejection.
  • Data Sheet must be uploaded; product offerings must be current and not end-of-life.
  • Delivery and installation address: Area Accounts Office (DAD), DAD Office Complex, Tirumala PO, Thiruvananthapuram, Kerala.
  • Item categories span Display System, Cable Management, Collaboration System, Modular Switcher with Digital Extenders, Microphone System, DSP, Audio Reinforcement, Control Processor, Cables & Connectors, and Racks.
  • Data Sheet review against specifications is required; GST handling is bidder’s responsibility with reimbursement as per actuals, subject to GST rate caps.
  • The bid requires GSTIN, PAN, cancelled cheque, EFT mandate, and a vendor code creation submission package.
  • The scope of supply mandates all-inclusive pricing covering installation and training.

Terms, Conditions & Eligibility

  • EMD: ₹48,540.
  • Quantity: option to increase up to 25% during contract or currency, with calculation rules.
  • Delivery timeline: defined through last delivery order date; extended time formula applies, minimum 30 days.
  • GST: bidder bears GST applicability and reimbursement follows actuals or applicable rates (whichever lower).
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet and GST invoice copies required on GeM portal.
  • Eligibility: bidder must not be in liquidation or bankrupt; must provide undertaking; experience mention is required but exact years are not specified in the data available.
  • Addressed to: DAD, Tiruvananthapuram, Kerala; ensure products are not obsolete with at least 1 year residual life.

Key Specifications

  • Supply: Display System, Cable Management System, Collaboration System, Modular Switcher with Digital Extenders, Microphone System, Digital Signal Processor, Audio Reinforcement System, Control Processor Assembly, Cables & Connectors, Equipment Rack

  • Delivery: Tiruvananthapuram, Kerala; installation and commissioning included

  • Documentation: Upload Data Sheet; ensure no mismatch with technical parameters

  • Compliance: GST handling by bidder; GST reimbursement as per actuals or applicable rate

  • Lifecycle: Offered products must have at least 1 year residual market life

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contracted rates

  • All-inclusive scope: supply, installation, testing, commissioning, operator training

  • GST and payment terms managed by bidder with actual rate-based reimbursement

Important Clauses

Payment Terms

GST payable by bidder; reimbursement based on actuals or applicable rates, whichever is lower

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time formula based on quantity change; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; clause implies adherence to delivery timelines and performance for option quantity increases

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Non-obsolete products with at least 1 year residual life

  • GSTIN, PAN, EFT mandate; vendor code creation documents

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Display System Display and mounting bracket as per the technical specifications 1 unit anilkumaraao 30
2 Cable Management Sytem Supply of cable management enclosure with AV Connectivity and AC Power. It should support input of HDMI / USB C and USB A. It should support pass through plate. 1 unit anilkumaraao 30
3 Collaboration system Audio tracking camera and speaker system 1 unit anilkumaraao 30
4 Modular switcher with digital extenders Modular switcher with digital extenders 1 unit anilkumaraao 30
5 Microphone system Boundary microphone, Condenser Type 11 unit anilkumaraao 30
6 Digital Signal Processor The audio processing system should be and must be designed for enterprise- grade audio routing, processing, and integration,The DSP should be capable of managing up to 128x128 network audio channels and must be equipped with onboard multi-core processing to handle high-performance audio conferencing 1 unit anilkumaraao 30
7 Audio reinforcement system The power amplification system should be and must be efficient, compact, and suitable for commercial AV applications, 1 unit anilkumaraao 30
8 Audio reinforcement system The ceiling speaker system should be discreet, high-quality, and suitable for speech and background music applications. 8 unit anilkumaraao 30
9 Control Processor Assembly Control Processor Assembly 1 unit anilkumaraao 30
10 Cables and Connectors Ultra Flexible Premium High Speed HDMI Cables 6 unit anilkumaraao 30
11 Cables and Connectors SuperSpeed USB 3.0 Type 4 unit anilkumaraao 30
12 Cables and Connectors Cable should be used where extended USB device connectivity is required, up to 50 feet 2 unit anilkumaraao 30
13 Cables and Connectors USB-C 5 Gbps Cable should support USB data rates up to 5 Gbps,should support USB Power Delivery up to 60 watts,should support DisplayPort Alt Mode outputs up to 4K/60, should support Multi-Stream Transport,should have Reversible USB-C connectors,Gold-plated contacts,should Compatible with Thunderbolt 3 devices 1 unit anilkumaraao 30
14 Cables and Connectors The twisted pair cable should be shielded, 24 AWG, and rated for up to 330 feet of signal extension. It must ensure performance for 4K and 1080p video over CATx infrastructure 200 unit anilkumaraao 30
15 Cables and Connectors The termination connector should be a shielded RJ-45 connector rated for high- frequency signal transmission and must be tool-compatible for consistent, reliable terminations 4 unit anilkumaraao 30
16 Cables and Connectors Dual 22 AWG shielded twisted pairs with individual drain wires control cable. The control cable should be two-conductor shielded twisted pair control cable designed for RS-232 or IR transmission. This cable should be low-capacitance and plenum-rated for in-wall installation, and must be reliable for control signal transmission over longer distances in AV control system deployments. 100 unit anilkumaraao 30
17 Cables and Connectors Speaker Cable should have 14 AWG to conductors designed for high- performance audio signal transmission.should be Available in both plenum and non-plenum rated versions which includes a SuperFlex jacket with sequential numbering for easy handling, 200 unit anilkumaraao 30
18 Cables and Connectors The Mount should be a versatile under-desk mounting bracket used to securely install compact, It should be constructed from durable steel with a powder-coated finish and must be easy to install on flat surfaces like conference tables, credenzas, or AV racks. The bracket must be provided with mounting hardware 1 unit anilkumaraao 30
19 Equipment Rack Custom Equipment Rack of 15U rack having a dimension of (WXH) (600x600) with necessary accessories like power strip, cooling fan, shelves, trays,blank plates and castor wheels 1 unit anilkumaraao 30

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Required Documents

1

GST certificate copy

2

PAN card copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Data Sheet of offered products

6

GSTIN copy

7

Proof of non-bankruptcy or absence of liquidation

8

Vendor code creation documents

Frequently Asked Questions

How to bid for CGDA display system tender in Thiruvananthapuram 2025?

Bidders must submit GSTIN, PAN, cancelled cheque, and EFT mandate along with the Data Sheet of offered products. Ensure non-obsolescence with at least 1 year residual market life and comply with the option clause allowing up to 25% quantity variation. Delivery to Tiruvananthapuram, Kerala is required.

What documents are required for bid submission in Kerala CGDA AV tender?

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, Data Sheet of offered products, GSTIN copy, and vendor code creation documents. Ensure the Data Sheet matches technical parameters; mismatch may lead to rejection.

What is the EMD amount for this CGDA procurement in Kerala?

The earnest money deposit (EMD) for this tender is ₹48,540. Submit via the prescribed GeM portal process with the bid; ensure payment proof accompanies the bid submission.

What are the delivery terms for the Thiruvananthapuram installation?

Delivery starts from the last date of the original delivery order; extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; actual delivery location is the DAD Office Complex, Tirumala PO, Thiruvananthapuram.

What scope of supply is included in this AV procurement?

Scope includes supply, installation, testing, commissioning of all listed equipment, and operator training; statutory clearances, if any, are included; data sheet must be uploaded and verified for compliance with all specified categories.

What GST responsibilities do bidders have for this tender in Kerala?

Bidders must determine GST applicability; CGDA will reimburse GST as actuals or at applicable rates, whichever is lower, limited to the quoted GST percentage; ensure GSTIN is valid and invoices include GST details.

How will 25% quantity variation affect delivery in this CGDA tender?

The purchaser may increase contracted quantity by up to 25% during contract or currency; delivery time adjusts using the specified formula, ensuring minimum 30 days extension where required; bidders should price potential variations accordingly.