GEM

Health & Family Welfare Department Gujarat Facility Management Services Tender 2025 - Lump Sum Chemicals & Glassware Supply with ISI/ISO Standards

Bid Publish Date

19-Nov-2025, 6:39 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

Location

JUNAGADH , GUJARAT

Progress

Issue19-Nov-2025, 6:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Scope includes Facility Management Services with Chemicals & Glassware Supply and consumables integrated into lump-sum pricing
  • • 25% contract quantity/duration adjustment allowed at issue and post-issuance
  • • Excess settlement option permits additional charges up to a defined percentage with proper documentation
  • • Office of Service Provider must be located in the Gujarat state; documentary evidence required
  • • Mandatory escalation matrix for service support; clear contact details required
  • • Bidder must upload all certificates/documents sought in Bid, ATC and Corrigendum; missing docs lead to rejection
  • • Bidder must avoid liquidation or bankruptcy; submit undertaking confirming financial standing
  • • No BOQ items listed; no start/end dates provided in available data

Categories 12

ARTS CRAFTS AND GIFT ARTICLES OTHER SERVICE LABORATORY MATERIAL LABORATORY CHEMICAL CHEMICALS LABORATORY SUPPLIES SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT UTENSIL GLASSWARE REAL ESTATE SERVICE

Tender Overview

Organization: Health & Family Welfare Department, Gujarat. Procurement: Lump-sum Facility Management Services including Chemicals & Glassware Supply and consumables bundled in contract cost. Location: Gujarat, India. Scope: Service-based facility management with integrated material supply; no BOQ items listed. Key differentiator: Inclusive consumables in contract, with option to adjust quantity/duration by up to 25% at contract issue and post-issuance. Emphasizes service availability and documentation compliance.

Technical Specifications & Requirements

No specific product specs are published. Extracted terms include:

  • Service scope: facility management with chemicals and glassware supplied by service provider, bundled into lump-sum price.
  • Quantity/duration flexibility: up to 25% increase/decrease allowed at contract issue; post-issuance adjustments capped at 25%.
  • Excess settlement: service providers may include additional charges up to a defined percentage of item-level totals; must declare applicability with required supporting documents.
  • Service footprint: office of service provider must be located in the state of the Consignee (Gujarat).
  • Documentation: bidders must upload all certificates/documents sought in Bid, ATC, and Corrigendum.
  • Support framework: Escalation matrix (telephone-based) for service issues.
  • Compliance readiness: non-uploaded documents may lead to rejection.

Terms & Eligibility

  • EMD/financial security: not specified in available data; bidders should review ATC for exact amounts.
  • Financial standing: bidders must avoid liquidation or bankruptcy; submission of an undertaking is required.
  • Local presence: service provider office in Gujarat state is mandatory; documentary evidence to be submitted.
  • Certificates: all required certificates/documents must be uploaded; failure leads to rejection.
  • Support & escalation: provide a clear escalation matrix for service support; ensure OEM/authorizations if applicable.
  • Contract flexibility: option clause allows quantity/duration adjustments up to 25% before/after contract issue.

Key Specifications

  • Product/service: Lump-sum facility management including chemicals & glassware supply and consumables

  • Quantity/duration flexibility: up to 25% adjustment

  • Excess settlement: additional charges permitted up to defined percentage with documentation

  • Geographic requirement: service provider office in Gujarat state

  • Documentation: upload all required certificates and ATC-corrigendum items

  • Support: escalation matrix with telephone contact details

  • Compliance: non-submission of required documents leads to rejection

Terms & Conditions

  • Option clause permits 25% quantity/duration adjustments

  • Excess settlement allows extra charges with documentation

  • Office location requirement in Gujarat with documentary evidence

  • Submission of all certificates/documents is mandatory

Important Clauses

Payment Terms

Not specified in available data; bidders should refer to ATC for exact terms and possible milestone payments.

Delivery Schedule

Not specified; ATC to define delivery/installation timelines once contract is issued.

Penalties/Liquidated Damages

Not specified in available data; potential LDs may be defined in ATC or contract.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Office for service provider located in Gujarat state; documentary evidence

  • Upload all required certificates/documents as per ATC and Corrigendum

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar facility management with chemical/glassware supply)

4

Financial statements (audited, as applicable)

5

Proof of EMD/security deposit (details in ATC)

6

Technical bid documents showing compliance to ATC

7

OEM authorization or supplier certificates (if applicable)

8

Escalation matrix for service support

9

Certificate of non-liquidation/bankruptcy status (undertaking)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for facility management services tender in Gujarat 2025

Bidders must prepare GST, PAN, financial statements, and experience certificates; upload OEM authorizations if required. Ensure an escalation matrix is provided and confirm office location in Gujarat. Review ATC for EMD amount and 25% quantity/duration adjustment rules before submission.

What documents are required for Gujarat health department procurement

Submit GST certificate, PAN card, experience certificates for similar FM services with chemicals/glassware, audited financials, EMD proof, technical bid documents, and escalation matrix. Include OEM authorizations if applicable and documentary evidence of Gujarat office location.

What are the technical specifications for chemicals and glassware supply in this tender

No explicit itemized specs published; focus on lump-sum facility management including supply of chemicals, glassware, and consumables. Ensure compliance with ATC requirements and provide certificates; monitor 25% adjustment clause for quantity/duration and proper documentation for any excess charges.

When is the 25% quantity/duration adjustment allowed in this tender

Adjustment is permitted up to 25% at the time of contract issue, with post-issuance adjustments also capped at 25%. Bidders must accept revised quantity or duration and document any changes per contract terms.

What are the eligibility criteria for service providers in Gujarat procurement

Service providers must have a Gujarat office, not be in liquidation or bankruptcy, provide an undertaking, submit required certificates, and maintain an escalation matrix for service support. Compliance with ATC, Corrigendum, and contract terms is mandatory.

What documents prove financial and technical capability for this bid in Gujarat

Provide audited financial statements, GST and PAN, experience certificates for similar FM service, OEM authorizations, and technical bid documents. Ensure all certificates are uploaded as per ATC; non-submission risks rejection.

What is required for the escalation matrix in service support

Submit a clear escalation matrix with corresponding telephone numbers for service support. Include primary/secondary contacts, response times, and availability hours to ensure prompt issue resolution per ATC requirements.

What is the impact of not submitting all certificates in this tender

Failure to upload required certificates/documents can lead to bid rejection. Ensure all items listed in ATC and Corrigendum are included, such as GST, PAN, experience, OEM authorizations, and escalation contact details.

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