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Tender for Annual Maintenance of 42 Automated Sliding Doors with RFID in Rajkot BRTS Stations

Bid Publish Date

05-Jan-2026, 12:01 pm

Bid End Date

28-Jan-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Jan-2026, 12:01 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,125

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender from the Rajkot Municipal Corporation offers an excellent opportunity for companies specializing in automated door maintenance, RFID technology, and public transit infrastructure. The project involves a two-year annual maintenance contract for 42 automated sliding doors with RFID readers at BRTS stations across Rajkot city. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and relevant experience. The procurement process is conducted electronically via the NProcure portal, ensuring transparency and efficiency. The scope includes routine inspections, troubleshooting, repairs, and system updates to ensure smooth operation of critical transit infrastructure. This tender is ideal for companies with proven expertise in automated systems, RFID integration, and public transportation maintenance, seeking to contribute to urban mobility improvements in Gujarat. The contract value is estimated between Rs. 15-20 Lakhs, with detailed specifications and compliance requirements outlined in the tender documents. Bidders are encouraged to participate in free training sessions and prepare comprehensive bids to secure this high-profile government contract.

Scope Of Work

The selected contractor will be responsible for providing comprehensive annual maintenance services for 42 automated sliding doors with RFID readers installed at various BRTS stations in Rajkot. The scope includes:

  • Regular inspection and preventive maintenance of all doors and RFID systems.
  • Immediate troubleshooting and repair of any malfunctioning components.
  • Replacement of defective parts with genuine spares.
  • Calibration and software updates for RFID readers.
  • Ensuring compliance with safety standards and operational guidelines.

Key deliverables include:

  • Maintenance schedules and reports.
  • Fault logs and resolution documentation.
  • Performance reports submitted monthly.

The process involves:

  1. Initial inspection and assessment.
  2. Implementation of preventive maintenance plan.
  3. Routine checks and servicing.
  4. Emergency repairs as needed.
  5. Final reporting and documentation.

The contractor must ensure minimal disruption to BRTS operations and adhere to all safety protocols. All work must be completed within the stipulated contract period, with quality assurance and compliance to technical specifications as per tender documents.

Technical Specifications

The automated sliding doors must meet the following technical parameters:

Specification Details
Door Size Minimum 2 meters width, 2.5 meters height
RFID Reader Compatibility ISO/IEC 14443 standard
Power Supply 230V AC, 50Hz
Operating Temperature -10°C to +50°C
Safety Features Emergency stop, obstacle detection
Software Compatible with existing BRTS management system

Sequential procedures include:

  1. Inspection of existing systems.
  2. Calibration of RFID readers.
  3. Testing of door operation.
  4. Software updates and security patches.
  5. Final system validation and handover.

Financial Requirements

The estimated budget for the maintenance contract is between Rs. 15 Lakhs to Rs. 20 Lakhs over 2 years, depending on bid submissions. The financial breakdown includes:

Cost Element Estimated Cost
Preventive Maintenance Rs. 5 Lakhs per year
Emergency Repairs Rs. 3 Lakhs per year
Spare Parts Rs. 2 Lakhs per year
Software Updates Rs. 50,000 annually

Payment terms are as follows:

  • 10% advance upon contract signing.
  • 40% after completion of initial inspection.
  • 50% in quarterly installments based on performance and deliverables.
    All payments are subject to submission of valid invoices and performance reports.

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Eligibility Criteria

✓ Must have valid agency registration certificates (CIN, MSME, etc.).
✓ Must possess GST registration and PAN card.
✓ Must submit a solvency certificate from a recognized financial institution.
✓ Must provide work experience certificates demonstrating similar maintenance projects.
✓ Must have valid PF, ESIC, and Profession Tax registrations.
✓ Must not be blacklisted or debarred from government contracts.

Qualification Criteria Minimum Requirement
Turnover (last 3 years) Rs. 50 Lakhs per annum
Work Experience At least 2 similar projects in automated door maintenance
Financial Stability Solvency certificate indicating financial health
Technical Capability Skilled personnel with relevant certifications

All bidders must submit the required documents as specified in the tender notice, including technical and financial credentials, along with the bid proposal.

Bidding Process

Process Timeline

1. Technical Bid

02-02-2026 12:00

2. Price Bid

Required Forms

Technical

Tender Fee and EMD Details

User Defined Template-Secured

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Tender Fee

Required
2

EMD

Required
3

Tender Documents with Corrigendum, if any

Required
4

Agency Registration Certificate (CIN,MSME,etc)

Required
5

GST Registration

Required
6

PAN Card

Required
7

PF Registration

Required
8

ESIC Registration

Required
9

Profession Tax (PEC and PRC)

Required
10

Solvency Certificate

Required
11

Non-Blacklist Declaration

Required
12

Turnover Certificate from CA

Required
13

Work Experience Certificates

Required
14

Working Capital Certificate From C.A.

Required
15

Other documents, if any

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for submitting bids is 28th January 2026 at 6:00 PM. Bids submitted after this deadline will not be accepted. Bidders are advised to upload their documents well in advance to avoid last-minute technical issues.

What documents are required for technical bid submission?

Bidders must submit the following documents:

  • Tender Fee receipt
  • EMD payment proof
  • Tender documents with corrigendum, if any
  • Agency registration certificates (CIN, MSME)
  • GST registration
  • PAN Card
  • PF and ESIC registration certificates
  • Profession Tax certificates
  • Solvency certificate
  • Non-blacklist declaration
  • Turnover certificate from CA
  • Work experience certificates
  • Working capital certificate from CA
  • Any other relevant documents as specified in the tender notice.
How can I participate in the online bidding process?

Participants must procure a valid Digital Certificate from a licensed Certifying Authority in India. Bidders should register on the NProcure portal, complete their profile, and follow the instructions for bid submission. Free vendor training sessions are available every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the process.

What are the technical specifications for the automated doors?

The doors should meet the following specifications:

  • Minimum size 2m width x 2.5m height
  • RFID readers compliant with ISO/IEC 14443
  • Power supply of 230V AC, 50Hz
  • Operating temperature range from -10°C to +50°C
  • Equipped with safety features like obstacle detection and emergency stop
  • Compatible with existing BRTS management system
    Details are provided in the tender document for precise technical compliance.
Who can I contact for further assistance?

For support, contact the Rajkot Municipal Corporation at 9974233660 or email [email protected]. Support is also available through the (n)Code Solutions team at GNFC Ltd., Ahmedabad, for technical guidance and bid submission help.

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