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Open State Governments & UT NPROCURE

Tender for Annual Maintenance Contract of 110 Ton HVAC Chiller Plant at GMERS Navsari

Bid Publish Date

15-Jul-2026, 7:00 am

Bid End Date

22-Jul-2026, 12:30 pm

Value

₹25,76,964

Location

GANDHINAGAR , GUJARAT
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Progress

Issue15-Jul-2026, 7:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 15

ELECTRICAL WIND MILL ENERGY PROJECT AIR CONDITION PLANT NEW POWER PLANT CHILLING PLANT WATER LEVEL RECORDER AQUARIA EQUIPMENT DISTRIBUTION AND CONDITIONING HVAC COOLING WATER SYSTEM MECHANICAL EQUIPMENT COOLING TOWER AIR CONDITIONER PLANT AC PLANT MICROCENTRIFUGES

This government tender offers a unique opportunity for qualified electrical and HVAC contractors to secure a 12-month Annual Maintenance Contract for two 110-ton HVAC Chiller Plants at GMERS Hospital Navsari. The project aims to ensure reliable cooling system operation, energy efficiency, and compliance with safety standards. The tender is issued by the Project Implementation Unit, Gujarat, and involves detailed technical, financial, and eligibility criteria. Bidders must demonstrate experience in similar HVAC projects, possess valid certifications, and submit a comprehensive bid online. The process includes stages of preliminary qualification, technical evaluation, and financial bidding, with deadlines set for July 15-22, 2026. The successful contractor will be responsible for routine maintenance, repairs, and system optimization, contributing to the hospital’s operational excellence. This tender is ideal for experienced electrical and HVAC firms seeking government projects in Gujarat, with transparent evaluation and award procedures designed to ensure quality and compliance.

Scope Of Work

The scope of work for this tender includes:

  • Routine maintenance and servicing of two 110-ton HVAC Chiller Plants at GMERS Navsari Hospital.
  • Inspection, cleaning, and replacement of filters, valves, and other components as per manufacturer specifications.
  • Troubleshooting and repairs to address system malfunctions.
  • Energy efficiency optimization and system upgrades as necessary.
  • Monitoring and reporting on system performance.

The process involves:

  1. Initial inspection and assessment of existing HVAC systems.
  2. Preparation of maintenance schedules and procurement of spare parts.
  3. Execution of preventive maintenance tasks on a scheduled basis.
  4. Addressing emergency repairs as required.
  5. Final system testing and documentation.
Technical Specifications Details
System Capacity 110 Ton (each unit)
Power Supply 415V, 3-phase
Refrigerant Type R-134a
Operating Temperature Range 0°C to 45°C
Maintenance Frequency Monthly and quarterly checks

The contractor must ensure compliance with all safety and environmental regulations and provide qualified technical personnel for system operation and maintenance.

Technical Specifications

The HVAC Chiller Plants must conform to the following technical parameters:

Parameter Specification
Capacity 110 Ton each
Refrigerant R-134a
Power Supply 415V, 3-phase
Control System Digital microprocessor-based
Efficiency COP ≥ 6.0
Safety Standards IS/ISO 9001, ISO 14001

The process involves:

  • Review of existing system documentation.
  • Verification of technical compliance with specifications.
  • Installation of necessary safety devices.
  • Testing and commissioning of the system post-maintenance.

All work must adhere to the standard specifications provided in the tender documents, including safety, environmental, and quality standards.

Financial Requirements

The estimated contract value for this maintenance project is Rs. 25,76,964. The financial bid should include a detailed cost breakdown covering:

Cost Component Estimated Cost
Labour Charges Rs. 10,00,000
Spare Parts Rs. 8,00,000
Consumables Rs. 3,00,000
Miscellaneous Rs. 1,76,964
Total Rs. 25,76,964

Payment terms are as follows:

  • Advance payment of 10% upon contract signing.
  • Monthly payments based on work completion and certification.
  • Final payment after successful completion and acceptance.

Bidders must submit financial bids in the prescribed format and ensure compliance with the budget constraints and payment schedule as specified in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,76,964

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

The Superintending Engineer, Project Implementation Unit

Bid Opening Authority

The Superintending Engineer, Project Implementation Unit

Address

NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar

Contact Details

[email protected]

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Documents 10

0. SBD Book.pdf

TENDER_DOCUMENT

14 Navsari AMC HVAC Schedule B.pdf

TENDER_DOCUMENT

ANNEXURE-A.pdf

TENDER_DOCUMENT

ANNEXURE-C.pdf

TENDER_DOCUMENT

PQ CRITERIA.pdf

TENDER_DOCUMENT

Special Condition.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work (1).pdf

TENDER_DOCUMENT

TENDER NOTICE NO - 51.pdf

TENDER_DOCUMENT

6372 Make List (1)_compressed.pdf

TENDER_DOCUMENT

14 Navsari AMC HVAC Schedule B Revised.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have a valid electrical contractor license and HVAC certification.
  • ✓ Proven experience in maintaining similar HVAC systems, with at least 3 completed projects of comparable scope.
  • ✓ Financial stability with annual turnover of at least Rs. 50 lakhs in the last three years.
  • ✓ Must possess valid GST registration, PAN, PF, and ESIC registrations.
  • ✓ Submit a bid security deposit of Rs. 40,000 in the form of FDR, bank guarantee, or demand draft.
  • ✓ Provide experience certificates and client references for similar projects.
Qualification Criteria Minimum Requirement
Experience in HVAC Maintenance 3 years
Annual Turnover Rs. 50 Lakhs
Valid GST Registration Yes
Valid PAN Card Yes
Registration Certificates PF and ESIC
Bid Security Deposit Rs. 40,000

The bidder must meet all eligibility criteria to qualify for the bidding process.

Bidding Process

Process Timeline

1. Priliminary Stage

22-07-2026 18:02

2. Commercial Stage

22-07-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114

Required
3

Upload scan copy of the Valid liquid assets (aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit facilities /Bank Solvency up to 25 percentage in Calander Year of the value of the contract/contracts applied also Upload Solvency Certificate (as per SBD 4-5-6)

Required
4

Upload scan copy of the Valid GST Registration Certificate

Required
5

Upload scan copy of the Valid PAN Card

Required
6

Upload Scan copy of Valid PF Registration Certificate.

Required
7

Upload Scan copy of Valid ESIC Registration Certificate.

Required
8

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
9

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage Rs. ₹ 10,20,274.00 As per Annexure-C (Similar work definition specified in Annexure-C)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves comprehensive maintenance of two 110-ton HVAC Chiller Plants at GMERS Navsari Hospital. The scope includes routine servicing, repairs, system upgrades, and performance monitoring to ensure efficient operation over a 12-month period.

Who is eligible to bid?

Eligible bidders must have HVAC maintenance experience, valid electrical contractor licenses, and financial stability with an annual turnover of at least Rs. 50 lakhs. They must also possess GST, PAN, PF, and ESIC registrations and submit the required bid security deposit.

How can I submit my bid?

Bids must be submitted electronically via the official e-Procurement portal before the deadline of 22-07-2026 at 6:00 PM. Physical submissions are not accepted. Ensure all required documents and digital signatures are in place.

What are the key evaluation criteria?

Bids are evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and eligibility compliance (10%). Bidders must meet a minimum technical score of 70% to qualify.

What are the important dates to remember?

Key dates include:

  • Bid opening on 22-07-2026 at 6:02 PM.
  • Bid submission starts on 15-07-2026.
  • Final evaluation results announced by 25-07-2026.
    Bidders should adhere strictly to these deadlines for successful participation.

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