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Tender for Retrofitting Manholes on Roads in Kodinar Gujarat | Civil Works 2025

Bid Publish Date

21-Apr-2025, 12:00 pm

Bid End Date

03-May-2025, 12:30 pm

EMD

₹6,268

Value

₹6,26,800

Location

JUNAGADH , GUJARAT
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Progress

Issue21-Apr-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Civil Supplies / Public Distribution System

Tender Fee

₹900

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 5

CONSTRUCTION OF MAJOR PROJECT RETROFITTING STEEL WATER TANK BUILDING INFRASTRUCTURE RENEWAL OF BLDG

This government tender offers an excellent opportunity for civil contractors to participate in the retrofitting of manholes across roads in Kodinar, Gujarat. Managed by the Kodinar Nagarpalika, this project aims to enhance urban road safety and drainage systems through high-quality civil works. The tender, under the Vyavasay Vera Grant 2024-25, involves detailed scope including removal, installation, and road surface restoration. With an estimated contract value of approximately 6.27 lakh INR, the project emphasizes timely completion within 4 months, adherence to technical standards, and compliance with safety regulations. Open to experienced civil contractors with relevant municipal project experience, this tender encourages competitive bidding via the online portal. Bidders are advised to review detailed documents, attend training sessions, and submit comprehensive bids before the deadline of 3rd May 2025. This is a strategic opportunity to contribute to Gujarat’s urban infrastructure development, ensuring safer roads and improved civic amenities.

Scope Of Work

The scope of work includes:

  • Retrofitting and upgrading of existing manholes on various roads within Kodinar.
  • Removal of old or damaged manhole covers and frames.
  • Installation of new, durable manhole covers conforming to specified standards.
  • Ensuring proper sealing and alignment for safety and functionality.
  • Restoration of road surface after work completion to original condition.

The process involves the following steps:

  1. Site assessment and marking of manhole locations.
  2. Preparation of the site including excavation if necessary.
  3. Removal of existing structures and debris clearance.
  4. Installation of new manhole components as per technical specifications.
  5. Quality checks and safety inspections.
  6. Restoration of the road surface.
Key Deliverables Specifications
Manhole Cover Heavy-duty, corrosion-resistant
Frame Stainless steel or approved equivalent
Sealing Water-tight, weather-resistant
Surface Restoration Asphalt/concrete matching existing roads

Important requirements:

  • All work must comply with local standards and safety regulations.
  • Bidders must have prior experience with municipal civil works.
  • Use of high-quality, durable materials is mandatory.

Bidders should prepare detailed work plans, timelines, and safety protocols aligned with these scope requirements.

Technical Specifications

The technical specifications for the manhole retrofitting include:

Parameter Requirement
Manhole Cover Material High-strength cast iron or approved composite
Frame Material Stainless steel or equivalent
Load Bearing Capacity Minimum of 40 tons
Weather Resistance Suitable for Gujarat climate conditions
Installation Tolerance Within 10 mm for alignment

Sequence of installation steps:

  1. Site preparation and marking.
  2. Removal of existing manhole components.
  3. Excavation and base leveling.
  4. Placement of new frame and cover.
  5. Sealing and safety checks.
  6. Road surface restoration.

All materials must conform to BIS standards or equivalent, and installation must follow manufacturer guidelines and local regulations.

Financial Requirements

The total estimated contract value is 626,800 INR, which includes all costs related to materials, labor, and miscellaneous expenses. Bidders should submit a detailed cost breakdown:

Item Estimated Cost (INR)
Materials 250,000
Labor 300,000
Equipment 50,000
Miscellaneous 26,800

Payment will be made in installments:

  • 30% upon contract signing.
  • 40% after completion of installation.
  • 30% post final inspection and approval.

All payments are subject to submission of valid invoices and work completion certificates. The bid must include a comprehensive financial proposal aligned with these terms.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Civil Works

Authority & Contact

Officer Inviting Bids

Chief Officer, Kodinar Nagarpalika, Kodinar

Bid Opening Authority

Chief Officer, Kodinar Nagarpalika, Kodinar

Address

Kodinar Nagarpalika, Kodinar

Contact Details

[email protected] / 2795221411

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Documents 3

T61e-QZ66-Tender Nivida.pdf

TENDER_DOCUMENT

T61e-QZ66-Standard Bid Document.pdf

TENDER_DOCUMENT

T61e-QZ66-Abstract.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must be a registered civil contracting company with valid licenses.
  • ✓ Proven experience in municipal infrastructure projects, especially manhole retrofitting.
  • ✓ Demonstrated financial stability with minimum annual turnover of 20 lakh INR over the last 3 years.
  • ✓ Must have completed at least 2 similar projects in the past 3 years.
  • ✓ Valid GST registration and necessary statutory clearances.
  • ✓ Ability to complete the project within the stipulated 4 months.
Financial Qualification Requirement
Minimum Annual Turnover 20 lakh INR
Past Projects 2 similar projects completed
Statutory Registrations GST, Labour, and Local Authorities

Note: Bidders must submit all relevant documents as proof of eligibility along with their bid submission.

Bidding Process

Process Timeline

1. Preliminary Stage

12-05-2025 12:00

2. Commercial Stage

12-05-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee

Required
2

EMD OR Valid EMD Exemption Certificate

Required
3

Registration Certificate

Required
4

Experience Certificate

Required
5

Solvency Certificate

Required
6

Turnover Certificate

Required
7

GST Certificate

Required
8

List of key plant & Equipment

Required
9

List of key Personnel

Required
10

Qualification Information

Required
11

Notarized Affidavit

Required
12

Undertaking for Investment & for Validity

Required
13

Other Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for participating in this tender?

✓ Bidders must be registered civil contractors with valid licenses.
✓ Proven experience in municipal civil works, especially manhole retrofitting.
✓ Minimum annual turnover of 20 lakh INR over the last 3 years.
✓ Must have completed at least 2 similar projects in the past 3 years.
✓ Valid GST registration and statutory clearances are required.

Ensure all relevant documents are submitted along with the bid to verify eligibility.

How can I participate in the online bidding process?

To participate:
1. Download the tender documents from the official portal.
2. Attend the vendor training camp if needed.
3. Procure a valid Digital Signature Certificate (DSC).
4. Register on the nProcure portal and complete vendor registration.
5. Upload all required documents.
6. Submit your technical and financial bids before the deadline (3rd May 2025, 18:00).

Support is available via the nProcure support team for technical assistance.

What are the key dates and deadlines for this tender?

**Key dates include:

  • Tender posting: 21st April 2025
  • Bid submission start: 21st April 2025, 17:30
  • Document download deadline: 3rd May 2025, 18:00
  • Bid submission deadline: 3rd May 2025, 18:00
  • Bid evaluation stages: 12th May 2025 at 12:00 (Preliminary), 12th May 2025 at 12:05 (Commercial)

Timely submission and participation in evaluation stages are critical for success.**

What is the scope of work involved in this project?

**The scope includes:

  • Removal of old or damaged manhole covers and frames.**
  • Installation of new, durable manhole covers and frames.
  • Ensuring proper sealing, alignment, and safety.
  • Restoring the road surface after installation.
  • Using materials conforming to BIS standards.
  • Completing all work within 4 months.

Bidders must prepare detailed work plans, adhere to technical specifications, and ensure safety compliance throughout the project.

How is the bid evaluation process conducted?

**Evaluation is based on:

  • Technical competence (50%)
  • Financial proposal (30%)
  • Compliance with technical specifications (10%)
  • Delivery schedule (10%)

Minimum qualifying marks are 60%.** Bidders with proven experience, competitive pricing, and adherence to standards will score higher. The final award is based on the highest combined technical and financial score.

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