This government tender invites qualified companies to provide AC Jeep and utility vehicles at Dhuvaran Gas Power Station for a 3-year contract. The procurement aims to support Gujarat State Electricity Corporation Limited's operations by leasing two AC Jeep vehicles (6+1 seating) and one utility vehicle (4+1 seating). The tender emphasizes transparency, compliance, and quality, with detailed evaluation criteria covering technical specifications, experience, and cost competitiveness. Bidders must submit scanned documents, tender fee, and EMD online, adhering to strict deadlines. The process involves preliminary, technical, and commercial evaluations, with public bid opening. This opportunity is ideal for fleet management companies, vehicle leasing providers, and logistics firms seeking to collaborate with a leading power utility in India. The tender supports Gujarat's sustainable energy initiatives and infrastructure development, ensuring seamless transportation for power station operations.
Tender for Hiring of Utility and Jeep Vehicles at Dhuvaran Power Station
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,950
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Categories
5
Scope Of Work
The scope includes:
- Providing two AC closed-body jeeps (model: Mahindra Bolero/Scorpio BS-VI, January 2025 or later, Diesel engine)
- Providing one utility vehicle (model: Mahindra Bolero/Scorpio BS-VI, January 2025 or later, Diesel engine)
- Vehicles must be well-maintained, insured, and compliant with all safety standards.
- Vehicles to be used monthly for 3 years at Dhuvaran Gas Power Station.
- Bidders must ensure availability of vehicles at the specified location as per schedule.
- Vehicles should be equipped with necessary safety and comfort features.
- The selected vendor will be responsible for vehicle maintenance, insurance, and operational readiness.
| Specification | Details |
|---|---|
| Model Year | January 2025 or later |
| Engine | Diesel |
| Seating Capacity | 6+1 for Jeep, 4+1 for Utility |
| Certification | BS-VI compliant |
| Usage Duration | 3 years |
- Bidders must submit EMD of Rs. 149,946.12 along with bid.
- The vehicles must be available for inspection before award.
- The contract includes monthly rental payments and adherence to terms and conditions specified in the tender documents.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Requirement |
|---|---|
| Model Year | January 2025 or later |
| Engine Type | Diesel |
| Certification | BS-VI |
| Seating Capacity | 6+1 for Jeep, 4+1 for Utility |
| Condition | New or well-maintained used vehicles |
| Safety Features | Seat belts, airbags, ABS |
| Documentation | Valid registration, insurance, pollution certificates |
Process:
- Bidders submit technical documents.
- Vehicles are inspected by the authority.
- Vehicles approved based on compliance with specifications.
- Contract signing and vehicle deployment.
Financial Requirements
The total estimated budget for this procurement is approximately Rs. 4.5 Lakhs for 3 years. The financial bid must include:
| Cost Component | Details |
|---|---|
| Monthly Rental | Rs. X per vehicle |
| Total Duration | 36 months |
| Payment Terms | Payments to be made monthly upon submission of invoice |
| Security Deposit | As per tender guidelines |
Bidders should prepare detailed cost breakdowns, including taxes, insurance, and maintenance costs. Payments will be processed on a monthly basis, subject to vehicle performance and compliance with contractual terms.
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Eligibility Criteria
- ✓ Must have valid vehicle registration and ownership documents.
- ✓ Must submit scanned copies of tender fee and EMD during preliminary stage.
- ✓ Must have experience in providing similar vehicle leasing services for government or large enterprises.
- ✓ Must possess valid insurance and roadworthiness certificates.
- ✓ Must comply with all safety, emission, and vehicle standards applicable.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | Rs. 10 Lakhs |
| Past Experience | At least 2 similar vehicle contracts in last 3 years |
| EMD Amount | Rs. 149,946.12 |
- Bidder must be legally registered and in good standing with relevant authorities.
Bidding Process
Process Timeline
07-11-2025 15:00
07-11-2025 15:05
10-11-2025 15:00
Required Forms
Preliminary
Tender fee details
User Defined Template-Standard
EMD details
User Defined Template-Standard
Technical
DGBPS Confirmation
User Defined Template-Standard
Certificate-A
User Defined Template-Standard
Relationship with employee
User Defined Template-Standard
PARTY DETAILS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
Attach Scanned copy of Tender fee and EMD details.
Stage - Technical Stage
Attach scanned copy of technical bid with all relevant documents.
RequiredFrequently Asked Questions
What is the main objective of this tender?
This tender aims to hire two AC Jeep vehicles and one Utility vehicle for Gujarat State Electricity Corporation Limited's Dhuvaran Power Station, ensuring reliable transportation for staff and operational needs over a 3-year period. It promotes transparent procurement and competitive bidding to select qualified service providers.
What are the eligibility criteria for bidders?
Bidders must have valid vehicle registration, insurance, and pollution certificates, and demonstrate experience in similar vehicle leasing contracts. They must submit scanned copies of tender fee and EMD during preliminary evaluation and meet minimum financial and technical qualifications as specified in the tender documents.
What technical specifications must the vehicles meet?
Vehicles should be model year January 2025 or later, BS-VI diesel engines, and seating capacities of 6+1 and 4+1. They must be new or well-maintained, equipped with safety features like airbags and ABS, and have valid registration and pollution certificates. The vehicles will undergo inspection before approval.
What is the bidding process and timeline?
Bidders can submit their bids from 19-09-2025, 18:00 until 09-10-2025, 18:00. The evaluation involves preliminary, technical, and commercial stages scheduled on 10-10-2025 and 13-10-2025. Bids will be opened publicly, and the highest-scoring compliant bidder will be awarded the contract.
How can I contact the tender issuing authority?
For inquiries, contact Addl. Chief Engineer (G.), DGBPS at 9978935585. The office is located at Dhuvaran Gas Based Power Station, Gujarat. Email correspondence can be sent to [email protected]. Support hours are Monday to Saturday, 9:00 AM to 5:00 PM.
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Documents 3
DGBPS_1_111D_W_73438_WORKSHOP.pdf
TENDER_DOCUMENT
SCH B 73438.pdf
TENDER_DOCUMENT
Corrigendum RFQ-73438.pdf
TENDER_DOCUMENT
DGBPS_1_111D_W_73438_WORKSHOP.pdf
TENDER_DOCUMENT
SCH B 73438.pdf
TENDER_DOCUMENT
Corrigendum RFQ-73438.pdf
TENDER_DOCUMENT
