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Open Local Administration NPROCURE

Tender for Mandap Decoration Services in Morbi Municipal Corporation 2025-26

Bid Publish Date

18-Jul-2025, 5:30 am

Bid End Date

01-Aug-2025, 12:30 pm

EMD

₹2,00,000

Location

MORBI , GUJARAT

Progress

Issue18-Jul-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹4,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

MISCELLANEOUS DECORATION

This government tender invites qualified vendors to submit bids for providing Mandap Decoration Services for various functions organized by the Morbi Municipal Corporation during the 2025-26 fiscal year. The project involves decorating Mandaps for official functions, festivals, and public events, ensuring aesthetic appeal and adherence to municipal standards. The tender is open to experienced event decoration companies with proven track records, financial stability, and necessary certifications. The selected vendor will be responsible for delivering high-quality decoration services within the stipulated timeline of 12 months, with a comprehensive scope covering design, setup, and dismantling. The procurement process emphasizes transparency, compliance, and competitive pricing. Bidders must meet eligibility criteria including valid GST certificates, solvency certificates, and experience documentation. The tender process is conducted online via the NPROCURE platform, with detailed terms, conditions, and evaluation criteria provided to ensure fair competition. This opportunity is ideal for companies specializing in event decoration, municipal services, and public event management seeking government contracts in Gujarat.

Scope Of Work

• Design and conceptualization of Mandap decoration for multiple functions.
• Procurement of decoration materials, flowers, fabrics, lighting, and accessories.
• Setup of Mandaps at designated locations within Morbi city.
• Ensuring decorations are in line with cultural and municipal standards.
• Dismantling and cleanup after each event.

  1. Receive detailed event schedules and locations from the Morbi Municipal Corporation.
  2. Prepare decoration plans and submit for approval.
  3. Procure all necessary decoration materials.
  4. Execute setup as per approved designs and timelines.
  5. Conduct quality checks before the event.
  6. Dismantle decorations post-event and ensure site cleanliness.
Item Specification
Decoration Materials Flowers, fabrics, lighting, decorative accessories
Design Style Cultural, vibrant, and compliant with municipal standards
Setup Timeline 1-3 days per event
Dismantling Same day post-event
Quality Standards Aesthetic appeal, safety, durability

Technical Specifications

The vendor must ensure that all decoration materials are of high quality, durable, and safe for public use. Materials should be eco-friendly and compliant with municipal safety standards. The decoration design should be culturally appropriate, vibrant, and visually appealing. Technical parameters include:

  • Lighting systems with energy-efficient LEDs.
  • Use of fire-retardant fabrics and materials.
  • Structural stability of Mandap setups.

Procedures include:

  1. Material procurement following approved designs.
  2. Setup at designated locations within 1-3 days.
  3. Conduct safety inspections before the event.
  4. Post-event dismantling and site cleanup.
Parameter Requirement
Lighting Energy-efficient LED lights
Materials Fire-retardant fabrics, eco-friendly decorations
Structural Safety Meets local safety standards
Setup Time 1-3 days per event
Dismantling Same day post-event

Financial Requirements

The estimated project budget ranges from Rs. 20 lakh to Rs. 30 lakh INR, covering decoration materials, labor, setup, and dismantling. Payment will be made in installments based on milestones:

Payment Stage Description Percentage
Advance Upon contract signing 10%
Mid-term After setup completion 40%
Final Post successful event and cleanup 50%

Bidders must submit detailed cost estimates with their proposals. All costs should be inclusive of taxes and applicable charges. The contract will be awarded based on competitive pricing, quality, and compliance with specifications.

Documents 3

01. Mile Stone Dates and Tender Nivida (1).pdf

TENDER_DOCUMENT

02. Tender Document.pdf

TENDER_DOCUMENT

03. Schedule-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST Certificate.
  • ✓ Must submit a Solvency Certificate of at least 2 lakh INR.
  • ✓ Proven experience in event decoration, especially for public functions.
  • ✓ Not blacklisted or debarred by any government agency.
  • ✓ Must submit Work Experience documents as per SBD.
  • ✓ Should possess necessary licenses and certifications.
Qualification Minimum Requirement
Tender Fee Rs. 4,500/- (non-refundable)
EMD Rs. 2,00,000/-
Experience At least 2 years in event decoration
Financial Stability Solvency certificate of Rs. 2 lakh
Certification GST, Notarized Affidavit, and other relevant documents
Blacklist Status Clear, no blacklisting status

Bidding Process

Process Timeline

1. PRILIMARY STAGE

09-08-2025 12:00

2. COMMARCIAL STAGE

09-08-2025 12:30

Required Forms

PRILIMARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMARCIAL

Price Bid Form

Library-Secured

Required

Required Documents

Stage - PRILIMARY STAGE

1

TENDER FEE

Required
2

EMD

Required
3

SOLVENCY CERITFICATE

Required
4

WORK EXPERIENCE (3A) AS PER SBD

Required
5

GST CERTIFICATE

Required
6

NOT BLACK LISTED AFFIDAVIT (NOTARYSED)

Required
7

OTHE DOCUMENT AS PER SBD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this Mandap Decoration tender?

The scope includes designing, procuring, setting up, and dismantling Mandap decorations for various functions. It covers materials like flowers, fabrics, lighting, and accessories, ensuring cultural relevance and safety standards. The vendor must deliver decorations within specified timelines, conduct quality inspections, and ensure site cleanliness after events.

What are the eligibility criteria to participate in this tender?

Eligible bidders must possess a valid GST certificate, provide a solvency certificate of at least Rs. 2 lakh, demonstrate relevant experience in public event decoration, and submit required documents such as work experience certificates, notarized affidavits, and other certifications. They should not be blacklisted by any government agency.

How can I submit my bid for this tender?

Bidders need to download the tender documents from the NPROCURE platform, prepare all required documents, including tender fee and EMD, and submit their bids online before the deadline. The process involves uploading scanned copies of documents and filling out the necessary forms on the portal.

What is the bidding timeline and key dates?

The bid start date is 18-07-2025 at 11:00 AM, and the bid submission deadline is 01-08-2025 at 6:00 PM. The primary technical evaluation will be conducted on 09-08-2025 at 12:00 PM, followed by commercial evaluation at 12:30 PM. The final contract award will be communicated after evaluation.

Who can I contact for support or clarifications?

For assistance, contact the City Engineer of Morbi Municipal Corporation via email at [email protected] or call +91-79-40007517. Support and training sessions are available at (n)code solutions, Ahmedabad, to guide bidders through the online bidding process.

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