Invitation to Bid - Supply of Mandap Decoration services in CHANDRAPUR, MAHARASHTRA
Commissioner of Tribal Development, Nashik
CHANDRAPUR, MAHARASHTRA
Posted:
6 November 2025
Closed:
20 November 2025
EPROCURE
Open Local Administration NPROCURE
Tender for Mandap Decoration Services in Morbi Municipal Corporation 2025-26
Progress
Issue18-Jul-2025, 5:30 am
AwardPending
Tender Type
Open
Sector
Local Administration
Tender Fee
₹4,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender invites qualified vendors to submit bids for providing Mandap Decoration Services for various functions organized by the Morbi Municipal Corporation during the 2025-26 fiscal year. The project involves decorating Mandaps for official functions, festivals, and public events, ensuring aesthetic appeal and adherence to municipal standards. The tender is open to experienced event decoration companies with proven track records, financial stability, and necessary certifications. The selected vendor will be responsible for delivering high-quality decoration services within the stipulated timeline of 12 months, with a comprehensive scope covering design, setup, and dismantling. The procurement process emphasizes transparency, compliance, and competitive pricing. Bidders must meet eligibility criteria including valid GST certificates, solvency certificates, and experience documentation. The tender process is conducted online via the NPROCURE platform, with detailed terms, conditions, and evaluation criteria provided to ensure fair competition. This opportunity is ideal for companies specializing in event decoration, municipal services, and public event management seeking government contracts in Gujarat.
Scope Of Work
• Design and conceptualization of Mandap decoration for multiple functions.
• Procurement of decoration materials, flowers, fabrics, lighting, and accessories.
• Setup of Mandaps at designated locations within Morbi city.
• Ensuring decorations are in line with cultural and municipal standards.
• Dismantling and cleanup after each event.
- Receive detailed event schedules and locations from the Morbi Municipal Corporation.
- Prepare decoration plans and submit for approval.
- Procure all necessary decoration materials.
- Execute setup as per approved designs and timelines.
- Conduct quality checks before the event.
- Dismantle decorations post-event and ensure site cleanliness.
| Item | Specification |
|---|---|
| Decoration Materials | Flowers, fabrics, lighting, decorative accessories |
| Design Style | Cultural, vibrant, and compliant with municipal standards |
| Setup Timeline | 1-3 days per event |
| Dismantling | Same day post-event |
| Quality Standards | Aesthetic appeal, safety, durability |
Technical Specifications
The vendor must ensure that all decoration materials are of high quality, durable, and safe for public use. Materials should be eco-friendly and compliant with municipal safety standards. The decoration design should be culturally appropriate, vibrant, and visually appealing. Technical parameters include:
- Lighting systems with energy-efficient LEDs.
- Use of fire-retardant fabrics and materials.
- Structural stability of Mandap setups.
Procedures include:
- Material procurement following approved designs.
- Setup at designated locations within 1-3 days.
- Conduct safety inspections before the event.
- Post-event dismantling and site cleanup.
| Parameter | Requirement |
|---|---|
| Lighting | Energy-efficient LED lights |
| Materials | Fire-retardant fabrics, eco-friendly decorations |
| Structural Safety | Meets local safety standards |
| Setup Time | 1-3 days per event |
| Dismantling | Same day post-event |
Financial Requirements
The estimated project budget ranges from Rs. 20 lakh to Rs. 30 lakh INR, covering decoration materials, labor, setup, and dismantling. Payment will be made in installments based on milestones:
| Payment Stage | Description | Percentage |
|---|---|---|
| Advance | Upon contract signing | 10% |
| Mid-term | After setup completion | 40% |
| Final | Post successful event and cleanup | 50% |
Bidders must submit detailed cost estimates with their proposals. All costs should be inclusive of taxes and applicable charges. The contract will be awarded based on competitive pricing, quality, and compliance with specifications.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
City Engineer, Morbi Municipal Corporation
Bid Opening Authority
City Engineer, Morbi Municipal Corporation
Address
Gandhi Chawk, MMC, Morbi-363641
Contact Details
Authority Records
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Documents 3
01. Mile Stone Dates and Tender Nivida (1).pdf
TENDER_DOCUMENT
02. Tender Document.pdf
TENDER_DOCUMENT
03. Schedule-B.pdf
TENDER_DOCUMENT
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EPROCURE
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Eligibility Criteria
- ✓ Must have valid GST Certificate.
- ✓ Must submit a Solvency Certificate of at least 2 lakh INR.
- ✓ Proven experience in event decoration, especially for public functions.
- ✓ Not blacklisted or debarred by any government agency.
- ✓ Must submit Work Experience documents as per SBD.
- ✓ Should possess necessary licenses and certifications.
| Qualification | Minimum Requirement |
|---|---|
| Tender Fee | Rs. 4,500/- (non-refundable) |
| EMD | Rs. 2,00,000/- |
| Experience | At least 2 years in event decoration |
| Financial Stability | Solvency certificate of Rs. 2 lakh |
| Certification | GST, Notarized Affidavit, and other relevant documents |
| Blacklist Status | Clear, no blacklisting status |
Bidding Process
Process Timeline
1. PRILIMARY STAGE
09-08-2025 12:00
2. COMMARCIAL STAGE
09-08-2025 12:30
Required Forms
PRILIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMARCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRILIMARY STAGE
1
TENDER FEE
Required 2
EMD
Required 3
SOLVENCY CERITFICATE
Required 4
WORK EXPERIENCE (3A) AS PER SBD
Required 5
GST CERTIFICATE
Required 6
NOT BLACK LISTED AFFIDAVIT (NOTARYSED)
Required 7
OTHE DOCUMENT AS PER SBD
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this Mandap Decoration tender?
The scope includes designing, procuring, setting up, and dismantling Mandap decorations for various functions. It covers materials like flowers, fabrics, lighting, and accessories, ensuring cultural relevance and safety standards. The vendor must deliver decorations within specified timelines, conduct quality inspections, and ensure site cleanliness after events.
What are the eligibility criteria to participate in this tender?
Eligible bidders must possess a valid GST certificate, provide a solvency certificate of at least Rs. 2 lakh, demonstrate relevant experience in public event decoration, and submit required documents such as work experience certificates, notarized affidavits, and other certifications. They should not be blacklisted by any government agency.
How can I submit my bid for this tender?
Bidders need to download the tender documents from the NPROCURE platform, prepare all required documents, including tender fee and EMD, and submit their bids online before the deadline. The process involves uploading scanned copies of documents and filling out the necessary forms on the portal.
What is the bidding timeline and key dates?
The bid start date is 18-07-2025 at 11:00 AM, and the bid submission deadline is 01-08-2025 at 6:00 PM. The primary technical evaluation will be conducted on 09-08-2025 at 12:00 PM, followed by commercial evaluation at 12:30 PM. The final contract award will be communicated after evaluation.
Who can I contact for support or clarifications?
For assistance, contact the City Engineer of Morbi Municipal Corporation via email at [email protected] or call +91-79-40007517. Support and training sessions are available at (n)code solutions, Ahmedabad, to guide bidders through the online bidding process.
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Documents 3
01. Mile Stone Dates and Tender Nivida (1).pdf
TENDER_DOCUMENT
02. Tender Document.pdf
TENDER_DOCUMENT
03. Schedule-B.pdf
TENDER_DOCUMENT