Tender for Operation & Maintenance of 100 kWp Rooftop Solar Power Plants in Surat

• Provide comprehensive Operation & Maintenance (O&M) services for the 100 kWp rooftop solar PV system installed at Surat's Science Centre.

• Key deliverables include:

• Regular inspection and cleaning of solar panels and associated equipment.
• Monitoring system performance and energy output.
• Preventive and corrective maintenance.
• Ensuring safety and compliance with applicable standards.
• Maintaining detailed records of operations, maintenance activities, and performance reports.

• The process involves:

1. Initial system assessment and preparation.
2. Routine inspections and cleaning schedules.
3. Performance monitoring using SCADA or equivalent systems.
4. Troubleshooting and repairs as needed.
5. Periodic reporting and documentation.

• The contractor must ensure minimal system downtime and optimize energy generation.

• The scope also includes managing spare parts inventory and coordinating with the Surat Municipal Corporation for system upgrades or modifications.

• The project duration is 10 years, with specified milestones for review and performance evaluation.

• The solar power plant capacity is 100 kWp, grid-connected, with high-efficiency photovoltaic modules.
• Technical parameters include:

• Sequential procedures:

1. Conduct initial system assessment.
2. Establish maintenance schedules.
3. Implement performance monitoring.
4. Perform routine inspections and repairs.
5. Submit periodic performance reports.

• The contractor must adhere to technical standards and safety protocols as specified in the tender documents.

The estimated project budget ranges from ₹X lakh to ₹Y lakh, covering all operation and maintenance activities for 10 years. The financial proposal should include detailed cost components such as manpower, spare parts, consumables, and miscellaneous expenses. Payment terms are structured as follows:

• 10% advance upon contract signing.
• 40% after 3 years based on performance milestones.
• 50% at project completion and after final audit.

Bidders must submit a comprehensive financial bid aligned with these guidelines, ensuring transparency and compliance with the tender terms.