Indian Army Event & Campaign Coordination Tender DODA Jammu & Kashmir 2025 - Community Outreach & Awareness Services
Indian Army
DODA, JAMMU & KASHMIR
Posted:
22 December 2025
Closed:
5 January 2026
GEM
Open State Governments & UT NPROCURE
Tender for Providing & Erecting Temporary Sound System for Republic Day 2026 at Mahisagar
Progress
Issue07-Jan-2026, 10:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for electrical contractors and event management companies to bid for providing and erecting a temporary sound system for the District Republic Day 2026 celebration at Mahisagar, Gujarat. The project involves supplying, installing, and supporting a high-quality outdoor sound system capable of covering large public gatherings. The tender, issued by the Roads and Buildings department, requires bidders to meet strict eligibility criteria, including relevant experience, valid licenses, and financial standing. The process is fully electronic, with detailed technical and financial specifications outlined to ensure successful execution. This project not only enhances public event infrastructure but also provides a platform for experienced contractors to showcase their expertise in temporary outdoor installations. The deadline for bid submission is 17th January 2026, with the event scheduled for 26th January 2026, making timely preparation essential. Bidders are encouraged to review the detailed tender documents and participate in free vendor training sessions to ensure compliance and successful bidding.
Scope Of Work
The scope of work includes:
- Supplying all necessary equipment for a temporary sound system suitable for large-scale district events.
- Erecting and commissioning the sound system at the designated venue.
- Ensuring the system meets the specifications outlined in the tender documents.
- Conducting a rehearsal and final setup before the event date.
- Providing technical support during the event.
The process involves:
- Submission of technical and financial bids via the online portal.
- Evaluation and shortlisting based on eligibility and technical compliance.
- Final bid opening and award of contract.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Equipment Supply | All equipment for sound setup as per specifications |
| Installation | Erection and calibration of sound system |
| Testing & Rehearsal | Conducting sound checks and rehearsal |
| Final Setup | Complete setup ready before event |
| Support | On-site technical support during event |
Specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | Stable 220V AC, 50Hz |
| Sound Coverage | Minimum 500 meters radius |
| Equipment Type | Speakers, microphones, amplifiers, mixers |
| Durability | Weather-resistant equipment |
All equipment must be compliant with safety standards and approved for outdoor use.
Technical Specifications
The technical specifications for the sound system include:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 10,000 Watts |
| Speaker Type | Line array and sub-woofers |
| Microphones | Wireless and wired |
| Connectivity | Bluetooth, Wi-Fi, wired |
| Weather Resistance | Equipment must be weatherproof |
Procedures:
- Equipment procurement as per specifications.
- Transport and setup at the venue.
- Calibration and testing.
- Conduct rehearsal before the event.
- Final adjustments and support during the event.
Financial Requirements
The estimated project cost is approximately ₹2,59,439.21. The bid submission must include:
| Cost Component | Amount (₹) |
|---|---|
| Equipment Cost | To be quoted |
| Installation & Setup | To be quoted |
| Support & Maintenance | To be quoted |
Payment terms:
- 30% advance upon contract award.
- 50% after installation and successful testing.
- Remaining 20% after event completion.
Bidders must submit a detailed financial proposal aligned with the specifications and scope of work.
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Eligibility Criteria
- ✓ Must have valid electrical contractor licenses (E-2 Class & above).
- ✓ Proven experience in temporary sound system installations for government events.
- ✓ Submission of all required documents including:
Document Details Tender Fee D.D. of ₹600 or online payment EMD FDR valid for 180 days Solvency Certificate Minimum 20% of tender amount issued in 2026 PAN Card Valid Income Tax PAN G.S.T. Certificate Valid G.S.T. registration Similar Work Completed at least one similar event in last 5 years - ✓ Experience of installing sound systems for district/state level programs in Gujarat is mandatory.
- ✓ Exemption certificates will not be accepted for EMD.
Bidding Process
Process Timeline
1. Prelimary Stage
17-01-2026 12:05
2. Commercial Stage
17-01-2026 12:10
Required Forms
Prelimary
Tender Fee
User Defined Template-Secured
EMD Details
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Prelimary Stage
1
Scan copy of D.D. for Tender Fee
Required 2
Scan copy of FDR for EMD (Minimum for 180 days) as mentioned above. Due to urgency of the work EMD will be converted into Security Deposit. (Exemption certificate or DD will not be considered)
Required 3
Scan copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)
Required 4
Scan copy of Income Tax Pan Card
Required 5
Scan copy of G.S.T. Certificate
Required 6
Scan copy of Valid Contractor Registration in E-2 Class & above. (Electrical)
Required 7
Scan copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)
Required 8
Scan copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender. Form 3A issued by Event Management Company will not be considered. Similar nature of work means having Experience of Temporary installation of Sound System.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th January 2026 at 12:00 PM. Bidders must upload all required documents and submit their bids before this time. Late submissions will not be considered.
What documents are required to qualify for this tender?
Bidders must submit:
- D.D. for Tender Fee
- FDR for EMD (valid for 180 days)
- Solvency Certificate (minimum 20% of tender amount)
- PAN Card
- G.S.T. Certificate
- Valid Electrical Contractor License (E-2 Class & above)
- Experience of similar work in Gujarat within last 5 years.
All documents must be current and compliant with the tender specifications.
How will the evaluation of bids be conducted?
Bids will be evaluated based on:
- Technical compliance (50%)
- Past experience and performance (25%)
- Financial offer (25%)
Minimum technical score of 70% is required for qualification. Final selection will be based on overall scoring, ensuring quality and value for money.
Is physical submission of documents required?
No, all submissions must be made electronically via the nProcure platform. Physical documents are not accepted. Bidders are encouraged to attend free training sessions to ensure proper online submission.
Who can I contact for support or clarifications?
For assistance, contact the Deputy Executive Engineer at [email protected] or call +91-79-40007517. Support is also available from (n)Code Solutions, GNFC Ltd., Ahmedabad, via email at [email protected] or phone. Attending vendor training sessions is recommended for smooth participation.
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Documents 4
01. E Tender Notice No. 07 of 2025-26 DEE Lunawada.pdf
TENDER_DOCUMENT
02. Schedule B.pdf
TENDER_DOCUMENT
03. NIT.pdf
TENDER_DOCUMENT
04. SBD Electrical.pdf
TENDER_DOCUMENT