Custom Bid for Services - Providing Hygiene and Support Services at Administrative building area at
Iocl- Wrpl
RAJKOT, GUJARAT
Posted:
4 November 2025
Closed:
18 November 2025
GEM
Open Urban Development NPROCURE
Tender for Sports Facility Management below Shri Ram Bridge - Rajkot Municipal Corporation
Progress
Issue12-May-2025, 8:45 pm
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹750
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
The Rajkot Municipal Corporation (RMC) is inviting expressions of interest from qualified individuals, institutions, and academies to manage a key sports facility located beneath Shri Ram Bridge. This government tender aims to enhance urban sports infrastructure, promote community engagement, and foster a vibrant sports culture in Rajkot. The project involves the administration, maintenance, and organization of sports events over a 12-month period, with a total estimated cost of INR 2,00,000. Bidders must meet specific eligibility criteria, submit their proposals via the official e-Procurement portal, and adhere to strict deadlines. This opportunity is ideal for experienced sports facility managers, community organizations, and educational institutions committed to urban development and sports promotion. The tender process emphasizes transparency, technical excellence, and financial competitiveness, offering a significant chance to contribute to Rajkot’s urban sports landscape.
Scope Of Work
• Manage and operate the sports facility located below Shri Ram Bridge in Rajkot.
• Ensure regular maintenance and cleanliness of the sports infrastructure.
• Organize sports events, tournaments, and community activities to promote active participation.
• Provide adequate safety measures and supervision for visitors and athletes.
• Maintain records of usage and activities for reporting purposes.
• Collaborate with local authorities for facility upgrades and improvements.
• Adhere to all safety, health, and environmental regulations.
The process involves:
- Submission of technical and financial bids via the e-Procurement portal.
- Technical bid evaluation scheduled on 27-05-2025 at 11:30 AM.
- Opening of price bids for qualified bidders.
| Key Deliverables | Specifications |
|---|---|
| Maintenance | Daily cleaning, repairs, safety checks |
| Event Management | Organize at least 4 sports events quarterly |
| Reporting | Monthly activity reports |
| Compliance | Adhere to government safety standards |
Bidders must demonstrate experience in sports facility management and provide all required documents as specified in the tender notice.
Technical Specifications
The sports facility should include basic infrastructure such as courts, open spaces, and safety features. Technical parameters include:
| Parameter | Specification |
|---|---|
| Area | Minimum 500 sq. meters |
| Facilities | Playing courts, seating arrangements, lighting |
| Safety | Fire extinguishers, first aid kits |
| Equipment | Sports gear as per activity type |
Sequential steps for technical compliance:
- Inspection of existing infrastructure.
- Implementation of safety measures.
- Regular maintenance and reporting.
All technical specifications must conform to local safety and environmental standards, with detailed compliance reports submitted during bid evaluation.
Financial Requirements
The total estimated budget for this project is INR 2,00,000. The financial bid should include a percentage rate for management fees or fixed cost proposals. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Advance | 20% upon contract signing |
| Milestone Payments | 50% based on project progress every 4 months |
| Final Payment | 30% after successful completion and acceptance |
Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and compliance with tender guidelines. The bid offer must be valid for 120 days from the bid submission deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Sports Goods/Equipments
Authority & Contact
Officer Inviting Bids
Dy. Municipal Commissioner
Bid Opening Authority
Dy. Municipal Commissioner
Address
Rajkot Municipal Corporation, Dr Ambedkar Bhawan, Dhebarbhai Road, Rajkot - 360 001
Contact Details
8347989800
Authority Records
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Documents 2
kkv front page.pdf
TENDER_DOCUMENT
kkv hall Technical bid 06052025 new.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a proven track record in managing sports or recreational facilities.
✓ Must possess valid registration and licenses as per local laws.
✓ Should have relevant experience in organizing sports events.
✓ Financially sound with minimum annual turnover of INR 1,00,000 in the last 3 years.
✓ Submit the required earnest money deposit of INR 4,000.
| Qualification Criteria | Requirements |
|---|---|
| Experience | Minimum 2 years in sports facility management |
| Financial | Minimum turnover of INR 1,00,000 in last 3 years |
| Certifications | Valid licenses and safety certificates |
| Documentation | Completed technical bid forms, EMD receipt |
Note: Bidders must meet all eligibility criteria to qualify for the tender process.
Bidding Process
Process Timeline
1. Technical Bid
27-05-2025 11:30
2. Price Bid
Required Forms
Technical
Tender Fee and EMD Details
User Defined Template-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Documents required
1
kkv front page.pdf
2
kkv hall Technical bid 06052025 new.pdf
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to select qualified entities to manage and operate the sports facility located below Shri Ram Bridge in Rajkot, enhancing urban sports infrastructure and promoting community sports activities.
What are the key eligibility criteria for bidders?
Bidders must demonstrate experience in sports facility management, possess valid licenses, have a minimum annual turnover of INR 1,00,000 in the last 3 years, and submit the required earnest money deposit of INR 4,000. Detailed criteria are provided in the tender document.
How can I submit my bid for this project?
Bids must be submitted electronically through the official e-Procurement portal before the deadline of 23rd May 2025 at 6:00 PM. Both technical and financial bids are to be uploaded in the prescribed formats, with all supporting documents attached.
What is the evaluation process for the bids?
Bids are evaluated based on technical competence, experience, and financial proposals. The technical bid will be assessed on 27-05-2025, followed by the opening of price bids for qualified bidders. The final selection considers overall bid quality and compliance.
Are training or support services available for bidders?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. Support for digital certificate procurement and bid submission is also available through the (n)Procure support team.
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Documents 2
kkv front page.pdf
TENDER_DOCUMENT
kkv hall Technical bid 06052025 new.pdf
TENDER_DOCUMENT