Tender Notice for Supply of Photo Copier and Printer in CHENNAI, TAMIL NADU
N/A
CHENNAI, TAMIL NADU
Posted:
27 July 2017
Closed:
14 August 2017
EPROCURE
Open Urban Development NPROCURE
Vadodara Municipal Corporation Tender for Installing 2 Multi-Function Photocopiers on Annual Contract
Progress
Issue15-Jun-2026, 10:00 am
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹2,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
Vadodara Municipal Corporation is inviting bids for the installation of two multi-function photocopiers on an annual rate contract for one year. This tender aims to enhance administrative efficiency within the urban development sector by procuring reliable printing and copying solutions. The project involves procurement, installation, and maintenance of photocopiers at the Press Department, Vadodara. Bidders must meet eligibility criteria, submit required documents, and comply with technical specifications outlined in the tender. With an estimated cost of INR 9,00,000, this opportunity is ideal for experienced office equipment suppliers and service providers seeking to collaborate with a prominent municipal authority. The tender process is conducted online via the official e-Procurement portal, with strict deadlines and evaluation criteria designed to ensure transparency and fairness. Participate now to contribute to urban administrative functions and secure a government contract in Vadodara.
Scope Of Work
The scope of work includes:
- Procurement of two (2) multi-function photocopier machines with features such as printing, scanning, copying, and faxing.
- Installation and commissioning of the photocopiers at the Vadodara Municipal Corporation's Press Department.
- Provision of operator services for the photocopiers on an annual rate contract basis.
- Supply of paper and consumables as required during the contract period.
- Regular maintenance and servicing to ensure optimal functioning.
The process involves:
- Bid submission through the official portal before the deadline.
- Evaluation of bids based on technical and financial criteria.
- Contract award to the most suitable bidder.
- Installation and commissioning of the photocopiers.
- Ongoing support and maintenance during the contract period.
| Key Specifications | Details |
|---|---|
| Machine Type | Multi-function photocopier (Print/Scan/Copy/Fax) |
| Quantity | 2 units |
| Contract Duration | 1 Year |
| Payment Terms | As per contract agreement |
| Delivery Timeline | As specified in tender document |
Bidders must ensure compliance with all technical and safety standards specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Machine Capacity | A3 size, multi-function, network-enabled |
| Printing Speed | Minimum 30 pages per minute |
| Resolution | Minimum 600 dpi |
| Power Supply | 220-240V, 50Hz |
| Consumables | Compatible with standard toner and paper |
Sequential process for technical compliance:
- Submit technical specifications along with bid.
- Demonstrate machine capabilities during site inspection.
- Ensure machines meet or exceed specified parameters.
- Provide maintenance and support plan as part of bid submission.
Financial Requirements
The estimated contract value is INR 9,00,000. Bidders should provide a detailed cost breakdown including:
| Cost Component | Amount (INR) |
|---|---|
| Photocopier Machines | As per technical specifications |
| Installation & Setup | Included |
| Operator Services | As per rate schedule |
| Consumables & Supplies | Estimated annual cost |
| Maintenance & Support | Included |
Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after installation and successful commissioning.
- Remaining 30% after completion of the contract period, subject to satisfactory performance.
All payments will be processed as per the terms specified in the contract agreement.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹9,00,000
Bid To RA
No
Item Category
Publishing/Printing
Authority & Contact
Officer Inviting Bids
Press Manager
Bid Opening Authority
Press Manager
Address
Press Department, Vadodara Municipal Corporation, Padmavati Shopping Centre, Semi Basement- Nr. Sursagar Lake, Vadodara - 390 001.
Contact Details
7069009516
Authority Records
VADODARA MAHANAGAR SEVA SADAN
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Documents 2
165_Press Note 2026-27.pdf
TENDER_DOCUMENT
165-2_XEROX_E tender 2026-27.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid digital signature certificate as per the Information Technology Act-2000.
✓ Must possess relevant experience in supplying and installing multi-function photocopiers.
✓ Must submit the tender fee of INR 2000 and EMD as specified.
✓ Must provide all required documents for preliminary evaluation, including tender fee proof, EMD proof, and qualification documents.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum of INR 15,00,000 in the last 3 years |
| Experience | At least 2 similar projects completed in government or municipal sectors |
| Certification | Valid ISO or equivalent certification for service quality |
| Legal Status | Registered company with valid registration documents |
Bidders failing to meet these criteria will be ineligible for participation.
Bidding Process
Process Timeline
1. preliminary Stage
29-06-2026 17:05
2. Commercial Stage
29-06-2026 17:10
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - preliminary Stage
1
TENDER FEE
Required 2
EMD
Required 3
TENDER PQ DOCUMENTS
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 25th June 2026 at 17:00 hours. Bids submitted after this time will not be accepted. Bidders are encouraged to submit their proposals well in advance to avoid last-minute issues.
What documents are required to participate in this tender?
Participants must submit:
- Tender fee of INR 2000
- EMD as specified in the tender document
- Qualification documents including experience certificates, registration certificates, and technical certifications
- Digital signature certificate for online submission
All documents must be uploaded in the prescribed format via the official e-Procurement portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), cost competitiveness (30%), and past experience (20%). Bidders must meet minimum technical standards and score at least 70% in technical evaluation to qualify for financial assessment. The highest-scoring bid will be awarded the contract.
Are site visits or demonstrations required?
Yes, shortlisted bidders may be invited for a site inspection or demonstration of their photocopier machines to verify compliance with technical specifications. Details of the inspection schedule will be communicated after bid opening.
What are the payment terms for the contract?
Payments will be made in three installments: 30% advance, 40% after installation and commissioning, and 30% after successful completion and acceptance of the project. Payments are subject to submission of necessary documents and compliance with contractual terms.
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Documents 2
165_Press Note 2026-27.pdf
TENDER_DOCUMENT
165-2_XEROX_E tender 2026-27.pdf
TENDER_DOCUMENT