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Vadodara Road Maintenance Tender: Pothole Patchwork Contract in East Zone

Bid Publish Date

31-Dec-2025, 1:15 pm

Bid End Date

12-Jan-2026, 4:05 pm

Value

₹5,00,00,000

Location

VADODARA , GUJARAT

Progress

Issue31-Dec-2025, 1:15 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹10,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an exciting opportunity for civil contractors to participate in Vadodara's annual pothole patchwork project in the East Zone. Managed by the Vadodara Mahanagar Seva Sadan, this road maintenance contract focuses on repairing potholes and pits on main and internal roads, ensuring safe and efficient urban transportation. The project spans 12 months with an estimated value of ₹50 million, emphasizing quality workmanship, timely completion, and compliance with technical standards. Bidders must meet eligibility criteria, including experience, financial stability, and certification requirements, to qualify. The tender process involves online submission, technical and financial evaluation, and transparent award procedures. Download the detailed tender documents, prepare your proposal, and participate in this vital infrastructure project to contribute to Vadodara’s urban development. Bidders are encouraged to attend free training sessions and contact the department for clarifications, ensuring a smooth bidding experience.

Scope Of Work

The scope of work involves the following key activities:

  • Pothole and pit patching on main roads and internal roads in the East Zone as per Standard Operating Procedures (SOP).
  • Timely maintenance and repair of road surfaces to prevent further deterioration.
  • Use of approved materials and techniques as specified in the tender documents.
  • Adherence to safety and quality standards during execution.

The process includes:

  1. Assessment of existing road conditions.
  2. Preparation of potholes and pits for patching.
  3. Application of suitable patching materials.
  4. Final compaction and finishing.
  5. Inspection and approval by designated authorities.
Specification Details
Road Type Main TP roads and internal roads
Patch Size As per SOP guidelines
Materials Approved bituminous and cold mix
Completion Time 12 months

Contractors are expected to provide all necessary equipment, manpower, and materials to complete the work within the stipulated timeline and quality standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Material Quality Conform to IS standards (e.g., IS 73-1982 for bitumen)
Equipment Vibratory rollers, hot mix plants, pothole repair machines
Workmanship Skilled workforce with prior experience
Safety Measures Compliance with safety protocols and PPE

Sequential process:

  • Conduct site assessment
  • Prepare potholes
  • Apply patching material
  • Compact and finish surface
  • Conduct quality inspection

All work must adhere to the technical standards outlined in the tender documents and relevant IS codes.

Financial Requirements

The estimated contract value is ₹50,000,000 with a bid validity period of 120 days. The financial bid should include a detailed cost breakdown:

Cost Component Estimated Cost
Material Cost ₹20,00,000
Labour Cost ₹15,00,000
Equipment & Machinery ₹10,00,000
Miscellaneous ₹5,00,000

Bidders must submit a refundable Earnest Money Deposit (EMD) as specified in the tender documents. Payment terms include an initial mobilization advance, progress payments based on milestones, and final settlement upon completion and approval. All financial proposals should be submitted electronically via the designated portal.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for civil road works.
  • ✓ Proven experience in pothole patching and road maintenance projects.
  • ✓ Submission of tender fee, EMD, and prequalification documents.
  • ✓ Financial stability demonstrated by turnover exceeding ₹50 lakh in the last fiscal year.
  • ✓ Compliance with all statutory and safety regulations.
Qualification Parameter Minimum Requirement
Annual Turnover ₹50 lakh
Experience At least 2 completed projects of similar scope
Certification Valid civil work licenses and certifications
EMD Amount As specified in tender documents

Bidders must submit all relevant documents as specified in the tender notice to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 16:00

2. Commercial stage

16-01-2026 16:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

tender fee emd and prequalification criteria

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this Vadodara pothole patchwork tender?

This tender involves annual patchwork of potholes and pits on main and internal roads in Vadodara's East Zone. The work includes road surface repairs, using approved materials, and adhering to SOP guidelines to ensure safe and smooth transportation. The project duration is 12 months, with detailed specifications provided in the tender documents.

Who is eligible to bid for this road maintenance contract?

Eligible bidders must possess valid civil work licenses, demonstrate experience in similar road patching projects, and meet financial criteria such as an annual turnover exceeding ₹50 lakh. They must also submit tender fee, EMD, and required certifications as specified in the tender notice.

What are the key dates and deadlines for submitting bids?

The bid submission starts on 31-12-2025 at 13:15 and closes on 12-01-2026 at 16:05. The bid opening will be on 16-01-2026 at 16:30. Bidders should ensure their submissions are completed before the deadline to qualify for evaluation.

What technical standards and materials are required for this project?

All work must conform to IS standards (e.g., IS 73-1982 for bitumen). Use of approved materials like bituminous mixes and specialized patching equipment is mandatory. The process includes site assessment, pothole preparation, patch application, and final inspection to ensure quality and durability.

How can I get assistance or clarifications during the bidding process?

Bidders can contact the Road Project Department at 9909008329 or reach out to (n)Code Solutions Support Team at +91-79-40007517. Free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to guide bidders through the online process and document preparation.

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