Bids are Invited For Annual Rate Contract for maintenance of Air Conditioners at in VADODARA, GUJARAT
N/A
VADODARA, GUJARAT
Posted:
5 October 2023
Closed:
18 November 2023
EPROCURE
Open State Governments & UT NPROCURE
Vapi Municipal Corporation Tender for Supply, Installation & Maintenance of Air Conditioners 2026-27
Progress
Issue01-Jun-2026, 5:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
The Vapi Municipal Corporation is inviting bids for the Supply, Installation, Testing, Commissioning, and Annual Maintenance of Air Conditioner Units for the year 2026-27. This tender offers a valuable opportunity for experienced electrical and HVAC contractors to contribute to municipal infrastructure development in Gujarat. The project involves delivering high-quality air conditioning units, ensuring their proper installation, and providing maintenance services over a one-year period. Bidders must meet specific eligibility criteria, submit all required documents, and adhere to the outlined terms and conditions. With a focus on transparency and quality, this tender aims to enhance public facilities in Vapi, supporting sustainable and energy-efficient climate control solutions. Interested companies specializing in HVAC systems, electrical works, and government projects are encouraged to participate and submit competitive bids through the official NProcure portal before the deadline.
Scope Of Work
The scope of work includes:
- Supply of new air conditioning units as per specifications.
- Installation of air conditioning units at designated locations within Vapi municipal premises.
- Testing and commissioning of installed units to ensure operational efficiency.
- Providing annual maintenance services for the air conditioners for a period of 1 year.
Key deliverables include:
- Delivery of air conditioning units to the specified site.
- Proper installation following safety and quality standards.
- Functional testing and commissioning.
- Scheduled maintenance visits and repairs during the contract period.
The process involves:
- Submission of bid with all required documents.
- Evaluation and shortlisting based on eligibility criteria.
- Contract award and signing.
- Supply and installation as per schedule.
- Testing, commissioning, and handover.
- Ongoing maintenance and support.
Specifications and technical standards are detailed in the tender document, which bidders must review thoroughly to ensure compliance.
Technical Specifications
The technical specifications for the air conditioning units are as follows:
| Parameter | Specification |
|---|---|
| Type | Split AC units |
| Capacity | 2.0 Ton (as per site requirement) |
| Power Supply | 230V, 50Hz, single-phase |
| Energy Efficiency | Minimum 3-star rating |
| Refrigerant | R410A |
| Noise Level | Max 55 dB |
| Installation Standards | Compliant with BIS and IEC standards |
Procedures include:
- Receiving units and verifying specifications.
- Proper installation following manufacturer guidelines.
- Conducting operational testing.
- Ensuring safety and compliance with local codes.
Financial Requirements
The estimated budget for this project is approximately ₹0.00, with detailed cost breakdowns provided in the tender document. The financial proposal must include:
- Cost of supply of units.
- Installation charges.
- Testing and commissioning fees.
- Annual maintenance charges.
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% post successful testing and commissioning.
- Final payments after completion of maintenance period.
Bidders must submit financial bids in the prescribed format, ensuring transparency and compliance with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹0
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
City Engineer, Vapi Municipal Corporation, Vapi
Bid Opening Authority
City Engineer, Vapi Municipal Corporation, Vapi
Address
Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad
Contact Details
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Documents 1
1_AC SUPPLY AND AC AMC - 2026-27.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration and PAN card.
- ✓ Must submit scan copies of Tender Fee and EMD documents.
- ✓ Must provide three years of latest income tax returns.
- ✓ Must have experience in government electrical or HVAC projects, supported by work orders or Form-3A.
- ✓ Should have relevant licenses and certifications.
| Criteria | Requirement |
|---|---|
| Tender Fee | Submission of proof of tender fee payment |
| EMD | Submission of EMD document proof |
| Income Tax | Last 3 years' income tax returns |
| Work Experience | Government projects related to electrical/HVAC works |
| GST & PAN | Valid GST registration and PAN card |
Note: Non-compliance with eligibility criteria will disqualify the bid.
Bidding Process
Process Timeline
1. Preliminary Stage
12-06-2026 12:39
2. Commercial Stage
12-06-2026 12:45
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan copy of Tender Fee Document.
Required 2
Kindly Attach scan copy of Tender EMD Document.
Required 3
Kindly Attach scan copy of Three Year Latest Income Tax Return
Required 4
Kindly Attach scan copy of Form - 3A or Work Order for Similar Work Experience (Government Only)
Required 5
Kindly Attach scan copy of GST Registration Document.
Required 6
Kindly Attach scan copy of PAN Card
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for the Vapi Municipal Corporation air conditioner tender?
The bid submission deadline is 08-06-2026 at 17:00 hours. Bidders must upload all required documents and proposals before this time on the NProcure portal. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender Fee Document
- EMD Document
- Three-year latest Income Tax Returns
- Work Order or Form-3A for similar government projects
- GST Registration Document
- PAN Card
All documents should be scanned and uploaded as per the specified guidelines in the tender document.
What are the technical specifications for the air conditioning units?
The units should be split AC type, with a capacity of 2.0 Ton, operating on 230V, 50Hz, single-phase power. They must have a minimum 3-star energy efficiency rating, use R410A refrigerant, and operate at noise levels below 55 dB. Installation must comply with BIS and IEC standards.
How will the evaluation of bids be conducted?
Bids will be scored based on technical compliance (50%), experience in government projects (20%), cost competitiveness (20%), and delivery timeline (10%). A minimum of 70% in technical compliance is required to qualify for further evaluation.
Who can I contact for support or queries regarding this tender?
Support can be obtained from the Vapi Municipal Corporation via email at [email protected] or by phone at +91-XXXX-XXXXXX. Additionally, training sessions are held weekly at (n)code solutions, Ahmedabad, to assist bidders with the online bidding process.
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Documents 1
1_AC SUPPLY AND AC AMC - 2026-27.pdf
TENDER_DOCUMENT