Open Miscellaneous NPROCURE

Tender for Annual Contract for Repair of V.T. & Submersible Pumps at University Campus 2025-26

Bid Publish Date

16-Jan-2026, 4:00 pm

Bid End Date

06-Feb-2026, 4:00 pm

Progress

Issue16-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

The Maharaja Sayajirao University of Baroda invites qualified contractors to bid for an annual contract for repair and maintenance of V.T. & Submersible pumps at various campus pumping stations in Vadodara, Gujarat, for the year 2025-26. This government tender offers an excellent opportunity for experienced firms specializing in pump repairs, electrical and mechanical maintenance to provide essential services ensuring reliable water supply across the university campus. The project emphasizes quality workmanship, safety compliance, and timely completion. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and participate via the nProcure e-Procurement portal. The tender process includes detailed technical and financial evaluation, with clear deadlines for submission and opening. This contract aims to support public infrastructure maintenance and educational institution operations, fostering collaboration with reputed service providers in the region.

Scope Of Work

The selected contractor will be responsible for the following:

  • Conducting comprehensive repairs and maintenance of V.T. & Submersible pumps at designated university pumping stations.
  • Ensuring all repairs meet the technical specifications provided in the tender documents.
  • Supplying all necessary spare parts, tools, and materials for effective repairs.
  • Performing routine inspections and preventive maintenance to minimize downtime.
  • Documenting repair activities and providing reports as per university requirements.

The process includes:

  1. Receiving work orders from the university.
  2. Conducting on-site assessment.
  3. Performing repairs and replacements.
  4. Testing repaired pumps for operational efficiency.
  5. Completing documentation and handing over the equipment.
Pump Type Capacity (HP) Repair Scope
V.T. Pumps 10-50 HP Mechanical repairs, sealing, bearing replacement
Submersible Pumps 5-30 HP Motor rewinding, impeller repair, electrical checks

The contractor must ensure compliance with safety standards and submit all required documentation before commencement.

Technical Specifications

The pumps to be repaired must meet the following technical parameters:

Parameter Specification
Power Supply 415V, 3-phase, 50Hz
Pump Capacity 5 HP to 50 HP
Material Corrosion-resistant casing, high-quality bearings
Efficiency Minimum 85% efficiency post-repair

Procedures include:

  • On-site assessment
  • Disassembly and inspection
  • Replacement of worn parts
  • Re-assembly and testing
  • Final quality check and documentation

Financial Requirements

The total budget for this contract is estimated between ₹10 lakh and ₹15 lakh, depending on the scope of repairs and parts used. The payment schedule is as follows:

  • 30% advance upon contract signing
  • 50% after completion of repairs and successful testing
  • 20% after final acceptance and submission of all documents

Bidder must submit a detailed cost breakdown including labor, parts, and miscellaneous expenses. All costs should be inclusive of applicable taxes and duties.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license from the Secretary Licensing Board, E & P Deptt. Gandhinagar.
  • ✓ Proven experience in repairing V.T. & Submersible pumps, with relevant project references.
  • ✓ Financial stability with CA certified turnover for FY 2022-23 to 2024-25.
  • ✓ Submission of all required documents including Tender Fee DD, EMD DD, PAN Card, GST registration, and Bank solvency certificate.
  • ✓ Demonstration of technical capability through Form B1, Completion Certificates, and work in-progress reports.
  • ✓ Must submit Partnership Deed if applicable.
Financial Qualification Criteria
Turnover Minimum of ₹50 lakh for the last 3 FYs
EMD 2% of estimated contract value
Experience At least 3 similar projects completed in the last 5 years

Bidding Process

Process Timeline

1. Preliminary Stage

07-02-2026 16:00

2. Commercial Stage

07-02-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Technical Bid

Required
2

DD of Tender Fee

Required
3

DD of EMD

Required
4

Pan Card

Required
5

GST Registration Certificate

Required
6

Form B1 (44 pages) with Annexure 1 To 4 ( Completely filled With sign and stamp on all pages )

Required
7

Valid Bank solvency certificate with validity mentioned in certificate

Required
8

CA certified Turn over for similar work of F.Y 2022-23, 2023-24, 2024-25

Required
9

Form 3A / Completion Certificate of Similar Nature of Works

Required
10

Partnership Deed if any

11

Special Terms & Condition

Required
12

List of Employee

Required
13

List of similar complete & in-progress work with work order

Required
14

Electrical Contractor License from Secretary Licensing Board, E & P Deptt. Gandhinagar for Tender .No. 5/3.

Required
15

Other necessary documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves annual repairs and maintenance of V.T. & Submersible pumps at multiple university pumping stations in Vadodara, Gujarat. The contractor will be responsible for disassembly, repair, replacement of worn parts, testing, and documentation to ensure reliable water supply for the university campus.

Who is eligible to bid for this tender?

Eligible bidders must possess a valid Electrical Contractor License, demonstrate experience in pump repairs, and meet financial criteria such as a minimum turnover of ₹50 lakh over the last three FYs. They must also submit all required documents, including Tender Fee DD, EMD DD, GST registration, and Bank solvency certificate. Experience with similar projects in the last 5 years is mandatory.

What are the key dates for submission?

The bid submission starts on 16th January 2026 at 4:00 PM and closes on 6th February 2026 at 4:00 PM. The bid opening will occur on 7th February 2026 at 4:00 PM. Bidders should ensure timely submission via the nProcure portal to avoid disqualification.

How is the bid evaluated?

Bids are evaluated based on technical competence (40%), price (30%), financial stability (20%), and past performance (10%). A minimum technical score of 50% is required. Complete documentation and compliance with eligibility criteria are essential for consideration.

What documents are required to participate?

Participants must submit Technical Bid, Tender Fee DD, EMD DD, PAN Card, GST Registration, Form B1 with Annexures, Bank Solvency Certificate, Completion Certificates, and Work Experience Reports. Partnership Deed is optional if applicable. All documents must be signed, stamped, and uploaded online.

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