Contract Bidding Open For RATE CONTRACT FOR NEWSPAPER in CACHAR, ASSAM
N/A
CACHAR, ASSAM
Posted:
20 July 2023
Closed:
10 August 2023
EPROCURE
Open Education & Training NPROCURE
Tender for Annual Rate Contract of Advertisement Agency for Newspapers in Gujarat
Progress
Issue23-Jun-2026, 9:00 am
AwardPending
Tender Type
Open
Sector
Education & Training
Tender Fee
₹5,900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers an annual contract for advertisement agency services in newspapers across Gujarat. Managed by Veer Narmad South Gujarat University, the tender seeks experienced firms to handle print media advertising, ensuring effective communication for educational and public awareness campaigns. The process involves submitting technical and financial bids through an online e-Procurement platform, with evaluation based on experience, past performance, and cost. Key dates include bid opening on 7th July 2026, with a bid validity of 180 days. Eligible bidders must possess valid registration, relevant experience, and necessary licenses such as Gumastadhara and GST. The tender emphasizes transparency, quality, and timely delivery, offering a significant opportunity for advertising agencies to collaborate with Gujarat’s premier educational institution. Interested firms should review all tender documents, prepare their bids accordingly, and participate before the deadline to secure this lucrative government contract.
Scope Of Work
The selected agency will be responsible for providing comprehensive advertising services in print media, including but not limited to:
- Designing and publishing advertisements in various newspapers as specified by the university.
- Ensuring timely publication of advertisements according to the schedule.
- Maintaining high standards of quality and compliance with government guidelines.
- Coordinating with university officials for content approval and scheduling.
Key deliverables include:
- Advertisement design and layout.
- Submission of advertisements for publication.
- Regular reporting on advertisement placements.
- Ensuring adherence to the agreed rates and specifications.
The process for engagement involves:
- Submission of technical and financial bids.
- Technical evaluation based on experience, credentials, and compliance.
- Commercial evaluation based on bid rates.
- Final selection and contract signing.
| Specification | Details |
|---|---|
| Scope | Print media advertising across newspapers |
| Duration | 12 months |
| Payment terms | As per contract, post-publication verification |
| Reporting | Monthly reports on advertisement placements |
The agency must comply with all applicable government advertising standards and ensure confidentiality and integrity in all dealings.
Technical Specifications
The agency must ensure that all advertisements meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Format | Digital files in PDF, JPEG, or TIFF |
| Resolution | Minimum 300 DPI |
| Dimensions | As per newspaper requirements |
| Content | Approved by university authorities |
| Delivery | Digital submission before scheduled publication |
Sequential process:
- Content approval from university.
- Designing and formatting advertisements.
- Submission for print publication.
- Verification of publication and reporting.
All technical work must adhere to the specifications provided in the tender documents to ensure clarity, quality, and compliance.
Financial Requirements
The estimated budget for the entire contract is between ₹15 lakh to ₹20 lakh, based on the scope of work and newspaper rates. The payment will be made in installments post-publication, subject to verification. The cost breakdown includes:
| Cost Component | Approximate Amount |
|---|---|
| Advertisement Design | 10% |
| Publication Charges | 70% |
| Reporting & Miscellaneous | 20% |
Bidders must submit a detailed price bid indicating rates per advertisement, total estimated cost, and payment terms. The contract will be awarded to the lowest evaluated bid, considering quality and compliance. Payment terms include submission of invoices post-publication, with payments processed within 30 days.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
The Registrar
Bid Opening Authority
The Registrar, Veer Narmad South Gujarat University, Surat.
Address
Veer Narmad South Gujarat University, Surat
Contact Details
[email protected] / 02612203042
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
Advertisement Agency for the various Newspapers.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration under relevant government authorities.
- ✓ Proven experience in print media advertising for at least 3 years.
- ✓ Demonstrated past performance with government or reputed private organizations.
- ✓ Must possess Gumastadhara License and GST Certification.
- ✓ Company should be financially sound with average annual turnover of at least ₹50 lakh in the last 3 financial years.
- ✓ Must submit all required documents including:
Document Description Tender Form Fee DD Proof of payment of tender fee with GST EMD DD Earnest Money Deposit proof Past Experience Certificates of similar services in last 3 financial years Company Registration Valid registration certificate Gumastadhara License Valid license certificate GST Certificate Current GST registration PAN Card PAN registration proof Cancel Cheque Copy of canceled cheque for bank details Self Declaration Non-blacklisted status on letterhead Signed Tender Documents All pages signed by authorized signatory
Note: All submitted documents must be valid, clear, and verifiable.
Bidding Process
Process Timeline
1. Technical Stage
15-07-2026 12:00
2. Commercial stage
16-07-2026 12:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Stage
1
DD of Tender Form Fees with GST
Required 2
DD of Tender EMD
Required 3
Past experience of similar services (Last 3 Financial Year)
Required 4
Company Registration Certificate
Required 5
Gumastadhara License Certificate
Required 6
GST Certificate
Required 7
PAN Card Certificate
Required 8
Copy of Cancel Cheque
Required 9
Non-Blacklisted self declaration on letter head
Required 10
Tender documents and related all documents (All pages of the tender documents) shall be signed by the Proprietor or Partner or Director
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 7th July 2026 at 12:00 PM. Bidders must upload all required documents and complete their submission before this time to be considered.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid registration, proven experience in print media advertising, Gumastadhara License, GST registration, and a minimum annual turnover of ₹50 lakh in the last three financial years. All required documents must be submitted as per tender guidelines.
How will the evaluation process be conducted?
Bids will be evaluated in two stages: technical and commercial. Technical evaluation accounts for 40%, past performance 20%, cost 30%, and compliance 10%. Bidders must meet minimum thresholds to qualify for the final selection.
What documents are required to participate in the tender?
Participants must submit a DD of tender form fee with GST, EMD DD, experience certificates, company registration, Gumastadhara license, GST certificate, PAN card, cancel cheque, self-declaration, and signed tender documents. All documents should be valid and verifiable.
Where can I download the tender documents and get further assistance?
Tender documents are available for download from the official portal. For support, contact (n)code solutions at +91-79-40007517 or via email at [email protected]. Free training sessions are held every Saturday at Ahmedabad.
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Documents 1
Advertisement Agency for the various Newspapers.pdf
TENDER_DOCUMENT