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Open Power and Energy NPROCURE

Government Tender for Android Mobile Devices for Spot Billing System - DGVCL Navsari

Bid Publish Date

29-Dec-2025, 7:00 pm

Bid End Date

17-Jan-2026, 6:00 pm

Value

₹2,88,000

Location

NAVSARI , GUJARAT

Progress

Issue29-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

ELECTRICAL WATER LEVEL RECORDER

This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers a significant opportunity for qualified firms to supply and implement Android-based PDA devices for monthly and bi-monthly spot billing in the Navsari Rural Division. The project aims to modernize billing operations, improve data accuracy, and enhance customer service efficiency. Bidders must meet strict technical, experience, and financial criteria, with the process including technical and commercial evaluations scheduled for January 2026. The tender emphasizes transparency, compliance, and quality support, making it ideal for firms specializing in electrical works, IT solutions for utilities, and mobile device deployment. The project is valued at approximately ₹2,88,000, with a clear timeline for submission, evaluation, and award, offering a strategic opportunity to contribute to Gujarat’s power distribution infrastructure modernization.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying Android PDA devices suitable for billing operations.
  • Installing and configuring billing software compatible with existing DGVCL systems.
  • Training staff on device usage and billing procedures.
  • Ensuring secure data transmission and storage.
  • Conducting pilot testing and full-scale deployment.
  • Providing post-implementation support and maintenance.

Key deliverables include:

  • Procurement of Android PDA devices with specifications matching tender requirements.
  • Complete installation and integration of billing software.
  • Staff training sessions.
  • Documentation of system setup and procedures.
  • Support and maintenance during the project period.
Specification Details
Device Type Android Mobile PDA (PDA)
Operating System Android 10 or higher
Battery Life Minimum 8 hours
Data Transmission Secure Wi-Fi / Mobile Data
Software Compatibility Must integrate with DGVCL billing system

Sequential Process:

  1. Procurement and delivery of devices.
  2. Software installation and configuration.
  3. Staff training.
  4. Pilot testing.
  5. Full deployment.
  6. Support and maintenance.

All work must adhere to the technical standards specified in the tender documents, ensuring reliability, security, and scalability of the billing system.

Technical Specifications

Parameter Requirement
Device Type Android PDA for billing
Operating System Android 10 or above
Screen Size Minimum 4 inches
Connectivity Wi-Fi, Mobile Data (4G/3G)
Battery Minimum 8 hours operation
Software Compatibility Must support DGVCL billing software

The devices should be rugged, weather-resistant, and capable of handling daily field operations. The software must ensure real-time data synchronization, secure login, and user-friendly interface. Sequential steps include device procurement, software installation, testing, staff training, and deployment, followed by ongoing support.

Financial Requirements

The total estimated budget for this project is ₹2,88,000, which includes procurement, installation, training, and support. Payment will be made in milestones:

  • 40% upon delivery of devices.
  • 30% after successful software integration.
  • 20% post-training completion.
  • 10% upon project completion and acceptance.

The bid must specify detailed cost breakdowns, including device costs, software licensing, training, and support charges. All payments are subject to approval based on milestone achievement. Bidders should ensure their financial proposals align with the tender budget and terms.

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Eligibility Criteria

✓ Must have valid technical and financial credentials as per tender requirements.
✓ Proven experience in deploying mobile billing solutions for government or utility sectors.
✓ Demonstrated capability to supply Android PDA devices meeting specified technical standards.
✓ Must possess valid certification and authorization to operate in Gujarat.

Qualification Criterion Details
Technical Experience Minimum 3 similar projects in last 5 years
Financial Stability Turnover of at least ₹10 lakh in last fiscal year
Certification Valid GST registration, ISO certification (if applicable)
Legal Compliance No pending legal disputes or violations

Important: Bidders must submit all required documents listed in the tender, including technical certifications, financial statements, and experience proofs, to qualify for evaluation.

Bidding Process

Process Timeline

1. TECHNICAL

23-01-2026 11:00

2. COMMERCIAL

23-01-2026 11:30

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Schedule_B Meter Reading

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL

1

As per tender Documents

Required
2

As per tender Documents

Required
3

As per tender Documents

Required
4

As per tender Documents

Required
5

As per tender Documents

Required
6

As per tender Documents

Required
7

As per tender Documents

Required
8

As per tender Documents

Required
9

As per tender Documents

Required
10

As per tender Documents

Required
11

As per tender Documents

Required
12

As per tender Documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to implement a monthly and bi-monthly spot billing system using Android Mobile devices (PDA) for the Amalsad Sub Division under DGVCL Navsari. The goal is to streamline billing processes, improve accuracy, and enhance customer service efficiency in power distribution operations.

Who is eligible to participate in this tender?

Eligible bidders must demonstrate technical expertise, experience in utility solutions, and possess valid certifications. They should have completed at least 3 similar projects in the last 5 years, with a minimum turnover of ₹10 lakh in the last fiscal year. Certification and legal compliance are mandatory, and all documents must be submitted as per tender guidelines.

What are the key technical specifications for the PDA devices?

Devices must support Android 10 or higher, feature a minimum 4-inch screen, secure Wi-Fi and mobile data connectivity, and have a battery life of at least 8 hours. They should be rugged, weather-resistant, and compatible with DGVCL billing software for seamless integration.

What is the bid submission process and deadline?

Bids must be submitted electronically via the nProcure portal before 06-01-2026 at 18:00. The process involves uploading technical and financial documents, attending pre-bid meetings if scheduled, and adhering to submission guidelines. Late submissions will not be accepted.

How will the evaluation of bids be conducted?

Bids will undergo technical evaluation (50%), experience and past performance (25%), cost effectiveness (15%), and support plan (10%). Bidders must meet minimum thresholds to qualify for final scoring. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness.

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