Open State Governments & UT NPROCURE

Bhavnagar Govt Tender for Spot Monthly/Bi-monthly Consumer Billing via GPRS - Works

Bid Publish Date

26-Nov-2025, 4:30 pm

Bid End Date

19-Dec-2025, 6:00 pm

Value

₹30,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue26-Nov-2025, 4:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,475

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 3

MISCELLANEOUS POWER GPRS

This government tender from Paschim Gujarat Vij Company Limited offers a valuable opportunity for companies specializing in utility billing and GPRS technology. The project involves executing spot monthly and bi-monthly consumer billing at various sites within Bhavnagar's City 1 Division. The scope includes deploying trained manpower, installing GPRS-enabled devices, and ensuring secure data transmission for accurate billing. With an estimated value of around 3 million INR, the tender emphasizes transparency, technical excellence, and timely execution. Bidders must meet specific eligibility criteria, including experience certificates, statutory licenses, and financial solvency. The process is fully electronic, with clear deadlines and evaluation criteria. This tender is ideal for electrical contractors, telecom service providers, and companies with expertise in utility management systems seeking government contracts in Gujarat. The project duration is 365 days, with detailed technical and commercial requirements outlined in the tender documents, providing a strategic opportunity to expand government sector engagement in utility services.

Scope Of Work

The scope of work for this tender includes:

  • Deployment of manpower for spot monthly and bi-monthly consumer billing at designated sites.
  • Use of GPRS technology for real-time data transmission.
  • Ensuring accurate meter reading and billing at consumer premises.
  • Maintaining communication and coordination with the City 1 Division authorities.
  • Providing all necessary equipment, including GPRS modules and data collection devices.
  • Ensuring data security and confidentiality.

The process involves:

  1. Mobilization of required manpower and equipment.
  2. Conducting site surveys and setting up billing infrastructure.
  3. Collecting meter readings as per schedule.
  4. Transmitting data securely via GPRS.
  5. Generating and verifying bills.
  6. Submitting reports and maintaining records.

Key deliverables include:

Deliverable Specification
Manpower deployment Trained personnel for meter reading
GPRS-enabled devices Compatible with existing infrastructure
Data transmission Secure and reliable
Billing reports Accurate and timely
Maintenance Regular upkeep of equipment

All work must adhere to the technical standards specified in the tender documents and comply with local government regulations.

Technical Specifications

The technical specifications include:

Parameter Requirement
Devices GPRS modules compatible with existing billing systems
Data Security Encrypted transmission protocols
Power Supply Reliable power sources with backup options
Manpower Trained personnel with experience in meter reading
Maintenance Scheduled preventive maintenance and support

Sequential steps involve:

  1. Procurement of GPRS devices.
  2. Installation at designated sites.
  3. Training of personnel.
  4. Commencement of billing operations.
  5. Regular monitoring and troubleshooting.

All technical components must conform to the standards specified in the tender documents and adhere to applicable government regulations.

Financial Requirements

The estimated project cost is approximately 3,000,000 INR. The financial breakdown includes:

Cost Component Amount (INR)
Manpower wages 1,200,000
Equipment procurement 1,000,000
Data transmission & maintenance 500,000
Miscellaneous expenses 300,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after successful deployment.
  • Remaining 20% upon completion and acceptance.

Bidders must submit a bank solvency certificate of 20% of the tender value and demonstrate financial stability to qualify.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid PAN Card, Aadhar Card, GST registration, and paid GST challan.
  • ✓ Must submit signed copies of all tender documents.
  • ✓ Experience in utility billing or related services with supporting certificates.
  • ✓ Provide Power of Attorney if bidding as a partnership.
  • ✓ Submit Memorandum of Partnership (if applicable).
  • ✓ Show proof of address and contact details.
  • ✓ Submit EMD payment acknowledgment.
  • ✓ Declare relations with PGVCL and parent company employees.
  • ✓ Provide Workman Compensation policy and P F copy.
  • ✓ Affidavit of no pending cases on Rs. 300 stamp.
  • ✓ Bank solvency certificate equal to 20% of the tender amount.
Qualification Criteria Details
Financial solvency Minimum of 30 lakh INR
Experience At least 3 similar projects completed in last 5 years
Technical capacity Adequate manpower and GPRS-enabled devices
Certification Valid statutory licenses and certificates

Bidders must submit all required documents for technical and commercial evaluation to qualify for the tender.

Bidding Process

Process Timeline

1. TECHNICAL BID

20-12-2025 11:00

2. COMMERCIAL STAGE

20-12-2025 17:30

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

PRICE BID

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL BID

1

PAN CARD-SELF ATTESTED

Required
2

ADHAR CARD SELF ATTESTED

Required
3

GST NO-GST NO COPY AND PAID CHALAN

Required
4

ALL TENDER DOCUMENTS SIGNED BY BIDDER

Required
5

EXPERIENCE CERTIFICATE & PERFORMANCE CERTIFICATE

Required
6

POWER OF ATTORNY IF ANY PARTNERSHIP

Required
7

MEMORANDOM OF ASSOCIATE PARTNERSHIPDEED IF APPLICABLE

Required
8

ANY DOCUMENT SHOWING ADDRESS AND CONTACT NUMBER IN ANNEXURE A

Required
9

EMD TENDER FEE PAYMENT ACKNOWLEGEMENT

Required
10

RELATION WITH PGVCL AND ALL PARENT COMPANY EMPLOYEE DECLARATION

Required
11

Workman compensation policy

Required
12

P F COPY

Required
13

NO CASE PENDING AFFIDAVIT ON 300 RS STAMP

Required
14

BANK SOLVENCY COPY -20 PERCENT OF TENDER AMOUNT

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

shedual -B

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 19-12-2025 at 18:00. Bidders must submit all required documents and bids before this time via the official NProcure portal. Late submissions will not be accepted under any circumstances.

What documents are required for technical bid submission?

The technical bid must include:

  • PAN Card (self-attested)
  • Aadhar Card (self-attested)
  • GST registration and paid challan
  • Signed tender documents
  • Experience and performance certificates
  • Power of Attorney (if applicable)
  • Memorandum of Partnership (if applicable)
  • Address proof and contact details
  • EMD payment acknowledgment
  • Declaration of relations with PGVCL and parent company employees
  • Workman Compensation policy
  • P F copy
  • No pending cases affidavit
  • Bank solvency certificate of 20% of tender amount
How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Technical competence (50%)
  • Financial stability (30%)
  • Past experience and performance (20%)
    Minimum qualifying marks are 70% in technical evaluation. The highest scoring bid considering all criteria will be selected for award.
Are there any training sessions available for bidders?

Yes, free vendor training sessions are organized every Saturday from 4:00 PM to 5:00 PM at (n)code solutions, Ahmedabad. These sessions assist bidders in understanding the online bidding process and technical requirements for participation.

What is the estimated project cost?

The estimated cost for this project is approximately 3 million INR. The detailed cost breakdown includes manpower wages, equipment procurement, data transmission, and miscellaneous expenses. Payment terms are structured in installments based on project milestones.

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