Open Tourism NPROCURE

Government Tender for Annual Contract: A.C. & Water Cooler Service & Parts Supply

Bid Publish Date

24-Dec-2025, 11:00 am

Bid End Date

07-Jan-2026, 2:00 pm

Value

₹10,00,000

Location

BANAS KANTHA , GUJARAT

Progress

Issue24-Dec-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Tourism

Tender Fee

₹1,062

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 4

COOLER CONSTRUCTION OF MAJOR PROJECT WATER COOLER BUILDING INFRASTRUCTURE

This government tender offers an exciting opportunity for experienced contractors to secure an annual contract for A.C. and water cooler servicing, repairs, and spare parts supply at the Shree Arasuri Ambaji Mata Devasthan Trust in Gujarat. The project emphasizes quality maintenance, timely service, and supply of genuine parts, with a budget of ₹10,00,000 for a 1-year period. Bidders must meet strict eligibility criteria, including experience, financial stability, and document submission, to participate in the open procurement process. The tender involves technical and price evaluations, with deadlines set for bid submission, technical assessment, and contract award. This opportunity is ideal for HVAC companies, civil contractors, and service providers specializing in government projects. Download the tender documents, attend vendor training, and submit your bid online before the deadline to be part of this government initiative aimed at enhancing facility maintenance in Gujarat's tourism sector.

Scope Of Work

• Perform comprehensive servicing of A.C. units and water coolers, including cleaning, inspection, and preventive maintenance.
• Supply and replace spare parts such as filters, motors, thermostats, and other essential components.
• Repair faulty cooling systems to ensure optimal performance.
• Conduct site visits for assessment and maintenance planning.
• Maintain detailed records of services performed and parts supplied.

• The process includes:

  1. Receiving and reviewing work orders.
  2. Conducting site inspection.
  3. Preparing a maintenance schedule.
  4. Executing servicing and repairs.
  5. Supplying required parts.
  6. Final inspection and reporting.

• All work must comply with safety standards and quality benchmarks.
• Bidders should ensure timely delivery of services and parts as per the agreed schedule.
• The contractor shall coordinate with the designated officer for work approvals and inspections.

Item Specification
Equipment Type A.C., Water Cooler
Service Frequency Annual, as per schedule
Spare Parts Filters, Motors, Thermostats, Valves
Quality Standards ISI/ISO certified parts
Warranty Minimum 6 months on supplied parts

• The contractor must provide all necessary tools and equipment for maintenance and repairs.

Technical Specifications

Parameter Details
Equipment Compatibility Standard A.C. and water cooler models
Power Supply 220V, 50Hz
Cooling Capacity As per manufacturer specifications
Service Standards Follow ISI/ISO guidelines
Repair Time Frame Within 48 hours of complaint

The process involves:

  1. Inspection of existing systems.
  2. Preparation of maintenance plan.
  3. Execution of servicing and repairs.
  4. Supply of genuine spare parts.
  5. Final quality check and documentation.

Financial Requirements

The estimated contract value is ₹10,00,000, covering one year of service and parts supply. Payment will be made in installments based on milestones achieved, with a final payment after completion of the contract period. The bidder must submit a detailed price bid, including rates for each service and spare part. The cost breakdown should be clear and competitive.

Cost Component Estimated Cost
Servicing & Maintenance ₹6,00,000
Spare Parts ₹3,00,000
Miscellaneous Expenses ₹1,00,000

Payment terms:

  • 30% advance at contract signing.
  • 40% after 6 months.
  • 30% upon completion and approval.

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Eligibility Criteria

✓ Must have valid registration with relevant authorities.
✓ Proven experience in HVAC maintenance and civil works.
✓ Valid GST registration.
✓ Submit experience certificates from at least 3 similar projects.
✓ Demonstrate financial stability with a minimum last three years' turnover of ₹5,00,000.
✓ Provide solvency certificate of at least ₹2,00,000.
✓ Submit a valid PAN card.
✓ Pay the tender fee of ₹1,062 through a demand draft.
✓ Submit EMD of ₹10,000 via demand draft.
✓ Site visit certificate confirming inspection of the premises.

Financial Qualification Minimum Last 3 Years Turnover Solvency Certificate
₹5,00,000 ₹2,00,000 Valid issued within 6 months

Note: All documents must be submitted in the specified format and within the deadline.

Bidding Process

Process Timeline

1. Technical Bid

15-01-2026 15:00

2. Price Bid

15-01-2026 17:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Registration

Required
2

Experience Certificate

Required
3

GST Registration

Required
4

Solvency Certificate

Required
5

PAN Number

Required
6

Last Three Years Turn Over

Required
7

DD copy of Tender Fee

Required
8

DD copy of EMD

Required
9

Site Visit Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for participating in this tender?

✓ Bidders must have valid registration, GST registration, and experience certificates for similar projects.
✓ They should demonstrate a minimum last three years' turnover of ₹5,00,000 and a solvency certificate of at least ₹2,00,000.
✓ Submission of PAN, EMD, tender fee, and site visit certificate is mandatory.
✓ All documents must be submitted in the prescribed format and before the deadline.

How can I participate in the online bidding process?

Participants need to procure a valid Digital Signature Certificate (DSC) from authorized certifying authorities.

They can download tender documents from the official portal, attend vendor training sessions, and submit technical and financial bids online before the deadline.

Support is available from (n)Code Solutions for technical assistance, including document uploads and DSC usage.

What is the scope of work covered under this tender?

The scope includes routine servicing, repairs, and supply of spare parts for A.C. units and water coolers.

Contractors must perform inspections, preventive maintenance, and supply genuine spare parts such as filters, motors, and thermostats.

All work should meet safety and quality standards, with timely completion and proper documentation.

What are the key dates and deadlines for this tender?

Bid submission starts on 24-12-2025 and closes on 07-01-2026 at 14:00 hours.
Technical evaluation is scheduled for 15-01-2026 at 15:00 hours, followed by price bid opening at 17:00 hours.
The final contract award is expected by 20-01-2026.
Participants must adhere strictly to these deadlines.

Who can I contact for support or queries related to this tender?

Contact the Administrator, Administrator Office at 9328333476 or email [email protected].

For technical support, reach out to (n)Code Solutions, GNFC Ltd., via phone at +91-79-40007517, 40007514, 40007515, or email [email protected].

Support sessions and training are available every Saturday at Ahmedabad.

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