Government Tender for Annual Maintenance of A.C Machines in Mehsana Buildings

The scope of work includes the following key activities:

• Regular inspection and preventive maintenance of A.C machines installed in government buildings.
• Repair and replacement of faulty components to ensure efficient operation.
• Cleaning and servicing of A.C units as per manufacturer specifications.
• Ensuring compliance with safety and quality standards.

The process involves the following steps:

1. Initial assessment and site inspection.
2. Preparation and submission of detailed maintenance schedule.
3. Execution of scheduled maintenance activities.
4. Emergency repairs and troubleshooting as required.
5. Final inspection and reporting.

Bidders must ensure availability of skilled technicians, appropriate tools, and genuine spare parts to meet the contractual obligations.

The A.C machines covered under this tender should conform to the following technical parameters:

Sequential procedures include:

1. Conducting initial inspection.
2. Diagnosing faults.
3. Replacing faulty parts with genuine spares.
4. Performing routine cleaning and servicing.
5. Final testing and documentation.

Technicians must be certified and equipped with the necessary tools to perform all tasks efficiently.

The total estimated cost for the AMC is Rs. 7,65,759.78, which includes labor, spare parts, and miscellaneous expenses. Payment terms are as follows:

• 30% advance payment upon contract signing.
• 40% after completion of 6 months of service.
• 30% after successful completion and final inspection.

Bidders should submit a detailed financial proposal with break-up of costs, including service charges, spare parts, and taxes. All payments will be processed based on approved invoices and satisfactory service reports. The financial bid must be submitted electronically along with the technical bid.