Custom Bid for Services - Annual Electrical Maintenance Contract at Ahmedabad Terminal for a period
Marketing Division
AHMEDABAD, GUJARAT
Posted:
11 July 2025
Closed:
25 July 2025
GEM
Open State Governments & UT NPROCURE
Tender for Annual Rate Contract for Electrical Installations & Roshni in Ahmedabad (2026-27)
Progress
Issue30-Jun-2026, 2:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Categories
3
This government tender offers an exciting opportunity for electrical contractors to secure an Annual Rate Contract for Temporary Electrical Installations, Decorative Roshni, DG Sets, and A.C. Machines in Ahmedabad for the year 2026-27. Managed by the Ahmedabad Electrical Division No.1, the project aims to enhance electrical infrastructure and decorative lighting for various government functions. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid electrical licenses. The tender process is open and transparent, with online submissions via the e-Procurement platform. The contract duration is 1 year, with an estimated value of approximately Rs. 27.35 Lakhs. This opportunity is ideal for experienced electrical firms seeking to collaborate with government departments for high-quality electrical and lighting solutions. Ensure timely bid preparation and compliance with all technical and eligibility requirements to participate in this prestigious government project.
Scope Of Work
The scope of work includes:
- Installation of temporary electrical systems for government events and functions.
- Decorative Roshni (lighting) setup for festivals, ceremonies, and public displays.
- Provision and maintenance of DG Sets for backup power during events.
- Installation and servicing of A.C. Machines for government offices and events.
The key deliverables are:
- Complete electrical wiring, setup, and dismantling as per specifications.
- Ensuring safety standards and compliance with electrical codes.
- Providing necessary electrical equipment, fixtures, and decorative lighting.
- Coordinating with government officials for timely execution.
The process involves:
- Site assessment and planning.
- Procurement of materials and equipment.
- Installation and testing.
- Dismantling and cleanup after event completion.
| Specification | Details |
|---|---|
| Duration | 1 Year |
| Estimated Cost | Rs. 27,35,000 |
| Work Type | Electrical & Decorative Lighting |
| Location | Ahmedabad, Gujarat |
All work must adhere to the technical and safety standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Electrical Installation | Must comply with IS standards and safety norms |
| Lighting Equipment | Energy-efficient, suitable for decorative purposes |
| DG Sets | Capacity as per load requirements, compliant with noise and emission norms |
| A.C. Machines | Suitable for indoor and outdoor use, energy-efficient |
The process involves:
- Conducting site surveys.
- Procuring certified electrical and lighting equipment.
- Installing equipment as per approved drawings.
- Testing and commissioning to ensure operational efficiency.
- Providing maintenance during the contract period.
All technical work must conform to the standards specified in the tender documents and relevant electrical safety codes.
Financial Requirements
The estimated contract value is Rs. 27,34,847.70 (approx Rs. 27.35 Lakhs). The financial breakdown includes:
| Item | Estimated Cost |
|---|---|
| Electrical Installations | Rs. 10,00,000 |
| Decorative Roshni | Rs. 8,00,000 |
| DG Sets | Rs. 5,00,000 |
| A.C. Machines | Rs. 4,00,000 |
| Miscellaneous | Rs. 0.34 Lakhs |
Payment terms:
- 10% advance on work order.
- 70% payment after installation and testing.
- Remaining 20% after successful completion and acceptance.
- Payments will be made through bank transfer upon submission of valid bills and certificates.
Bidders must ensure financial stability and submit valid financial documents as specified in the eligibility criteria.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,73,485
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Bid Opening Authority
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Address
A/4 BAHUMALI BHAVAN NO 2, VASTRAPUR, AHMEDABAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 8
1_Annexure A (EI).pdf
TENDER_DOCUMENT
2_Annexure B (EI).pdf
TENDER_DOCUMENT
CONDITION.pdf
TENDER_DOCUMENT
DTP- ARC EI Decorative roshni DG set AND AC.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Notice No.08 ARC.pdf
TENDER_DOCUMENT
PQ EI.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid electrical registration certificates (E-1 or above).
- ✓ Must possess experience in similar government electrical projects with a minimum of Rs. 25,00,000/- in a single project.
- ✓ Should have annual turnover of at least Rs. 50 Lakhs in any one of the last five financial years, verified by a Chartered Accountant, with UDIN mentioned.
- ✓ Must submit Demand Draft of Rs. 900/- as tender fee and FDR of Rs. 2,00,000/- as EMD.
- ✓ Should have GST registration and provide a certified copy.
- ✓ Must hold a valid Electrical Contractor License issued by the Licensing Board.
- ✓ Must submit experience certificates for at least one similar project completed after Nov 2023.
- ✓ Should provide a declaration of non-blacklisting on Rs. 300 stamp paper.
- ✓ Must submit undertaking on Rs. 300 stamp paper affirming compliance.
| Qualification | Details |
|---|---|
| Work Experience | Rs. 25 Lakhs in similar work |
| Financial Turnover | Rs. 50 Lakhs in last 5 years |
| Documents | PAN, GST, Electrical License, Experience Certificates |
| Bid Security | Rs. 2,00,000/- FDR |
| Tender Fee | Rs. 900/- Demand Draft |
Bidding Process
Process Timeline
1. Preliminary Stage
15-07-2026 16:05
2. Commercial Stage
15-07-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
1. Kindly attach scan copy of Tender Fees Rs. 900/- (only Demand Draft is Valid) in Favour of Executive Engineer, Ahmedabad Electrical (R & B) Division No.1, Ahmedabad.
Required 2
2. Kindly attach Scan Copy of E.M.D cum SD Rs. 2,00,000/- in FDR Format only (Not less than 365 days) In Favour of Executive Engineer Ahmedabad Electrical (R&B) Division No.1, Ahmedabad.
Required 3
3. Valid copy of Income Tax PAN Card
Required 4
4. Undertaking by agency ensuring access/ availability of credit facilities up to 25 percent of the value of the Contract as per SBD
Required 5
5. The bidders should have GST registration. (Certified copy of registration).
Required 6
6. Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Receipt of renewal/registration is not valid)
Required 7
7. Latest valid license of Electrical Contractor issued by the Licencing Board, Energy & Petrochemical Department. At the time of work order award, agency must submit valid Electrical Licence Renewal Receipt will not be consider at the time of award work order.
Required 8
8. Essential experience in Form 3A issued by competent authority (which is online submitted by the bidder) of (A) At least One similar work (i.e. Temporary Electrical Installation, Decorative Roshani, DG Set and AC Machine in Govt. program successfully completed) having updated completion cost not less than Rs. 25,00,000/-. (B) If the work is Completed before Nov-2023, then 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed in OR after Nov-2023 then the full amount as per the Form-3A Which is Online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial year i.e. from 01/04/2021 till the due date of bid for this work. Note: work order & Bill pertaining to form 3A submitted with online may be asked to present if required by the tendering authority. Similar work means having an experience of Temporary Electrical Installation, Decorative Roshani, DG Set and AC Machine for Various Government function, in the state of Gujarat. Only Electrical Installation, Decorative Roshani, DG Set and AC Machine. If the Work (shown in Form-3A) carried out/Organized by Government department, then only it will be considered/accepted. If submitted Form 3A is combined of Electrical Installation, Decorative Roshani, DG Set and AC Machine then breakup of each should be submitted along with certified copy of bill and Agreement.
Required 9
9. Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost (i.e. Rs.100.00 Lakh) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
Required 10
10. Agency has to submit declaration on Rs. 300 stamp paper that it is not blacklisted by any government department in last five year. (Annexure-B)
Required 11
11. Agency has to submit undertaking on 300 stamp paper (Annexure-A)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 15th July 2026 at 4:00 PM. Bidders must upload all required documents before this time through the official e-Procurement portal. Late submissions will not be accepted.
What documents are required to qualify for this electrical tender?
Bidders must submit:
- Valid electrical registration certificates (E-1 or above)
- Experience certificates for similar projects
- Financial documents including turnover certificates verified by a Chartered Accountant
- Tender fee demand draft and EMD in FDR format
- GST registration certificate
- Experience in government electrical projects with minimum Rs. 25 Lakhs
- Declaration of non-blacklisting on Rs. 300 stamp paper
- Undertaking on Rs. 300 stamp paper
All documents must be current, valid, and properly certified.
How will the evaluation of bids be carried out?
Bids will be evaluated based on technical compliance (40%), financial bid (40%), and experience (20%). A minimum technical score of 70% is required. The evaluation considers quality, experience, cost-effectiveness, and adherence to specifications. The highest-scoring bid will be awarded the contract.
Are physical documents required at the time of bid submission?
No, all bids must be submitted electronically via the official e-Procurement portal. Physical documents are not accepted unless specified for verification after bid selection. Ensure all digital copies are clear and complete.
Can I participate in the training sessions for the e-Procurement process?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd. Bidders are encouraged to attend to understand the online bidding process better and ensure smooth submission.
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Documents 8
1_Annexure A (EI).pdf
TENDER_DOCUMENT
2_Annexure B (EI).pdf
TENDER_DOCUMENT
CONDITION.pdf
TENDER_DOCUMENT
DTP- ARC EI Decorative roshni DG set AND AC.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Notice No.08 ARC.pdf
TENDER_DOCUMENT
PQ EI.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT