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Open State Governments & UT NPROCURE

Government Tender for Annual Sweeping and Cleaning Services at N. P. Colony Bharuch

Bid Publish Date

05-Feb-2026, 8:30 am

Bid End Date

25-Feb-2026, 12:30 pm

Value

₹16,22,534

Location

BHARUCH , GUJARAT

Progress

Issue05-Feb-2026, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

OFFICE MANAGEMENT FACILITY SERVICE MISCELLANEOUS SERVICES CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an excellent opportunity for experienced civil service providers specializing in cleaning and maintenance services to bid for the annual sweeping and cleaning of N. P. Colony in Bharuch for 2025-26. The project involves comprehensive cleaning of administrative office buildings, common areas, and miscellaneous facilities, ensuring high standards of hygiene and safety. Bidders must meet strict eligibility criteria, including valid registration, security licenses, and financial credentials. The tender process is conducted electronically via the NProcure portal, with detailed instructions and support available. With an estimated value of ₹16,22,534, this tender is ideal for contractors with proven experience in government projects, seeking to contribute to public infrastructure maintenance. The contract duration is 12 months, with a bid validity of 120 days, emphasizing transparency and compliance in public procurement.

Scope Of Work

The scope of work includes:

  • Daily sweeping and cleaning of Block - A and Block - B within N. P. Colony.
  • Periodic cleaning of common areas, corridors, and staircases.
  • Disposal of waste and debris in accordance with local regulations.
  • Maintenance of cleanliness in miscellaneous areas as specified.

Bidder responsibilities:

  1. Conduct daily cleaning as per schedule.
  2. Ensure proper disposal and segregation of waste.
  3. Maintain cleaning equipment and supplies.
  4. Comply with safety and environmental standards.
  5. Submit regular reports on work progress.
Service Area Description
Block - A Office building and adjacent areas
Block - B Administrative offices and surroundings
Miscellaneous Common areas, pathways, and colony facilities

The contractor must adhere to the specifications detailed in the tender documents and ensure quality standards are maintained throughout the contract period.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cleaning Frequency Daily for designated areas
Waste Disposal Segregated and compliant with local norms
Equipment Approved cleaning machinery and eco-friendly supplies
Safety Standards Adherence to OSHA and local safety regulations
Service Duration 12 months from contract award

The bidder shall follow the process:

  1. Review tender documents.
  2. Prepare technical bid with compliance details.
  3. Submit bid through the NProcure portal.
  4. Attend pre-bid meetings if scheduled.
  5. Await evaluation and award notification.

Financial Requirements

The estimated project cost is approximately ₹16,22,534. The financial bid should include:

Cost Component Amount (₹)
Total Bid Price As per BOQ
Payment Terms Monthly payments based on work completion
Security Deposit 5-10% of contract value, refundable

Payments will be processed monthly upon submission of work reports and compliance certificates. The bid should clearly specify the total cost, inclusive of all taxes and charges. The bid validity period is 120 days from submission.

Documents 2

5.SBD Annual sweeping and Cleaning year 2025-26.pdf

TENDER_DOCUMENT

BOQ.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration certificates for Class E-1 or above.
  • ✓ Must possess valid security agency licenses as per the Private Security Agencies (Regulation) Act, 2005.
  • ✓ Submit a DD for the tender fee of ₹1062 and EMD as specified.
  • ✓ Provide valid GST registration, PAN Card, and latest ITR.
  • ✓ Submit ESIC and PF certificates.
  • ✓ Demonstrate financial stability with scanned copies of bank certificates or undertakings.
  • ✓ Provide ISO certification relevant to manpower services and maintenance.
  • ✓ Submit Form 3A of similar work experience.
Criterion Requirement
Registration Valid Class E-1 or above
Security License Confirming to relevant acts
Financial Demonstrated through bank certificates or equivalent
Experience Proven work in similar government projects
Certifications ISO, GST, PAN, ITR, ESIC, PF

All documents must be submitted as per the detailed checklist in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

26-02-2026 11:00

2. Commercial Stage

26-02-2026 16:00

Required Forms

Preliminary

DETAILS OF TENDER FEE AND EMD

User Defined Template-Standard

Required

DETAILS OF REGISTRATION

User Defined Template-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

DD of Tender Fee/Bid Document Fee

Required
2

EMD/Bid Security or Valid EMD Exemption Certificate of Appropriate Class of Registration of Approved Contractors

Required
3

Valid Registration certificate/renewal receipt of Class “E-1 class and Above”

Required
4

Valid Registration of Security License confirming to “Private Security Agencies (Regulation) Act, 2005 and The Gujarat Security Agencies Rules 2007”

Required
5

Undertaking for Validity for this work (as per Format specified in SECURITIES AND OTHER FORMS of Section 8).

Required
6

Power of Attorney duly authorized by a notary public, if power is delegated for signing the Bid to other person by the Bidder.

Required
7

GST Certificate

Required
8

PAN Card.

Required
9

latest ITR

Required
10

ESIC and PF Certificate

Required
11

Constitution or Legal Status of Bidder

Required
12

Scanned copy of Valid Bank certificate and / or Undertaking on agency letter pad

Required
13

Scanned copy of Valid ISO Certificate having experience of Manpower Service, Supply and Works Contract Service, Maintenance and Repair service and Upkeeping Service

Required
14

Scanned copy of Form 3A of Employer/ Government Organizations of similar nature of work

Required
15

Form of Bid

Required
16

Other necessary Documents as prescribed in tender documents

Stage - Commercial Stage

1

(i) Form of Bid as specified in Section 6

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 25th February 2026 at 18:00. Bids submitted after this deadline will not be considered. Ensure all documents are uploaded and complete before the closing time to avoid disqualification.

What are the eligibility criteria for bidders?

Bidders must possess valid registration certificates (Class E-1 or above), security licenses, and financial credentials such as ITR, GST, PAN, and bank certificates. Experience in similar government projects and ISO certification are also required. All documents must be submitted as per the checklist provided in the tender documents.

How can I participate in the online bidding process?

Participants must register on the NProcure portal and obtain a valid Digital Certificate. Attend the free vendor training sessions held every Saturday at (n)code solutions, Ahmedabad. Submit all technical and financial bids electronically through the portal before the specified deadlines. Support is available via contact details provided in the tender notice.

What is the scope of work for this tender?

The scope includes daily sweeping and cleaning of Block - A and Block - B, periodic cleaning of common areas, waste disposal, and maintenance of miscellaneous areas within N. P. Colony. The contractor must ensure high standards of hygiene, safety, and environmental compliance throughout the contract duration.

What is the estimated value of this tender?

The estimated contract value is approximately ₹16,22,534. The bid should include detailed cost breakdowns, and payments will be made monthly based on work completion and compliance with the contract terms.

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