Open Miscellaneous NPROCURE

Government Tender for Bi-Annual Contract of Hiring AC SUV/MUV Vehicles in Navsari

Bid Publish Date

31-Dec-2025, 10:30 pm

Bid End Date

13-Jan-2026, 4:00 pm

Value

₹20,17,840

Location

NAVSARI , GUJARAT

Progress

Issue31-Dec-2025, 10:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS

This government tender offers a 24-month Bi-Annual Rate contract for hiring AC SUV/MUV vehicles in Navsari, Gujarat. Targeted at fleet management companies and vehicle service providers, the tender aims to ensure reliable transportation services for government operations. The contract involves supplying not more than 3-year-old vehicles with safety features like airbags, adhering to regulatory standards. Interested bidders must meet strict eligibility criteria, including valid permits, insurance, and technical specifications. The process involves electronic submission of bids, with detailed evaluation based on cost, compliance, and experience. The deadline for bid submission is 13th January 2026, with the contract spanning 24 months. This opportunity is ideal for companies specializing in vehicle leasing, fleet management, and government transportation services, seeking to expand their portfolio in the public sector. Download the detailed tender document and participate in the transparent procurement process to secure this lucrative government contract.

Scope Of Work

The scope of work includes:

  • Providing closed-body Petrol/Diesel driven AC SUV/MUV vehicles (preferably Ertiga or Carens) for government use in Navsari.
  • Ensuring vehicles are not more than 3 years old as of the tender opening date.
  • Supplying vehicles equipped with airbags for front-seat occupants as per GOI regulations.
  • Maintaining vehicles in good working condition with valid fitness, insurance, and permits.
  • Conducting regular maintenance and servicing to ensure operational efficiency.
  • Providing driver services with valid licenses, permits, and background checks.
  • Ensuring vehicle availability for 12 hours daily and covering minimum 4000 km per month.
  • Complying with all safety, environmental, and legal standards.
Parameter Specification
Vehicle Type AC SUV/MUV (Petrol/Diesel)
Model Age Not more than 3 years
Seating Capacity 6+1 persons
Features Airbags, valid fitness & insurance, RC registration
Service Duration 24 months
Monthly Km Minimum 4000 km
Service Hours 12 hours per day

The selected vendor will be responsible for all costs related to vehicle procurement, maintenance, and driver wages, ensuring seamless service delivery throughout the contract period.

Technical Specifications

Vehicles must adhere to the following technical parameters:

Specification Details
Model Year Manufactured on or after April 1, 2021 (new models) or August 31, 2021 (existing models)
Airbags Mandatory for front-seat occupants as per AIS 145 standards
Vehicle Type AC Petrol/Diesel SUV/MUV
Seating Capacity 6+1 persons
Certification Valid fitness, insurance, RC, and permits
Registration Registered with appropriate RTO authorities
Insurance Comprehensive coverage valid throughout service period
Vehicle Inspection Must pass RTO fitness and safety inspections

The process involves vehicle procurement, initial inspection, registration, and ongoing maintenance, with regular compliance checks to ensure standards are met.

Financial Requirements

The estimated total contract value is approximately INR 20,17,840. The financial breakdown includes:

Cost Component Amount (INR)
Vehicle Procurement Included in total
Maintenance & Servicing Included in total
Driver Wages Included in total
Miscellaneous Expenses Included in total

Bidder must submit a detailed price quote for the entire contract period, including per km and per hour rates. Payments will be made based on monthly invoices, subject to verification and approval. The bid should include all applicable taxes and duties, with clear terms for payment schedule and penalties for non-compliance.

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Eligibility Criteria

✓ Must have valid tender fee payment acknowledgment receipt and EMD payment acknowledgment receipt.

✓ Legal registration and permits including:

  • Copy of RC book registration of the vehicle.
  • Road (Contract carriage) permit.
  • Valid PUC certificate.
  • Driving license and badge of the driver.
  • Taxi passing certificate for minimum 6+1 persons.
  • Vehicle fitness certificate from RTO.
  • Valid comprehensive insurance certificates for vehicle and driver.
  • Copy of PF registration, PAN, GST registration, and Road Tax.
  • Duly signed tender document.
  • Undertaking cum indemnity bond.

✓ Vehicles must comply with GOI regulations regarding airbags and manufacture date.

Qualification Criteria Details
Vehicle Age Not more than 3 years
Vehicle Features Airbags, fitness & insurance, permits
Financial Valid GST, PAN, PF registration
Driver Requirements Valid license, badge, experience
Documentation Complete set of technical and legal documents

All documents must be valid, up-to-date, and conform to government standards for eligibility.

Bidding Process

Process Timeline

1. Preliminary Stage

13-01-2026 16:10

2. Technical Stage

13-01-2026 16:15

3. Commercial Stage

13-01-2026 16:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (6+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificates of Vehicle and driver covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender aims to establish a 24-month Bi-Annual Rate contract for hiring AC SUV/MUV vehicles in Navsari, Gujarat, to provide reliable transportation services for government operations, ensuring vehicles are not more than 3 years old and equipped with safety features as per regulations.

Who is eligible to participate in this tender?

Eligible bidders must possess valid legal documents including vehicle registration, permits, insurance, and driver licenses. They should also have experience in vehicle leasing or fleet management, and meet all technical and financial criteria outlined in the tender. All documents must be up-to-date and compliant with government standards.

What are the key technical requirements for the vehicles?

Vehicles must be AC Petrol/Diesel SUVs or MUVs, not more than 3 years old, equipped with front-seat airbags as per AIS 145, and have valid fitness, insurance, and registration certificates. They should also meet safety, emission, and manufacturing standards specified in the tender documentation.

How is the bidding process conducted?

The process involves downloading tender documents, submitting electronic technical and price bids via the nProcure portal before the deadline, followed by technical and commercial evaluations. The final award is based on the scoring criteria, with bidders required to submit all necessary documents as specified.

What is the deadline for submitting bids?

The last date for bid submission is 13-01-2026 at 16:00. Bidders must ensure all documents are uploaded and complete before this deadline, as late submissions will not be entertained. The bid opening will occur shortly after, on the same day.

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