Open Power and Energy NPROCURE

Government Tender for Hiring Non-AC SUV/MUV Vehicles | 24-Month Contract in Gujarat

Bid Publish Date

18-Dec-2025, 7:00 pm

Bid End Date

08-Jan-2026, 5:00 pm

Value

₹13,74,786

Location

NAVSARI , GUJARAT

Progress

Issue18-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 8

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS

This government tender offers a 24-month contract for hiring non-AC SUV/MUV vehicles in Gujarat, catering to the power transmission sector managed by GETCO. The project involves procuring vehicles not more than 3 years old, equipped with safety features and compliant with Bureau of India Standards. The tender emphasizes transparency, technical compliance, and cost-effectiveness, providing an excellent opportunity for transport service providers specializing in government vehicle contracts. The process includes electronic bidding, with detailed eligibility, technical, and financial criteria outlined to ensure fair competition. Bidders must submit all required documentation and adhere to strict deadlines, with training support available. The successful bidder will supply vehicles for daily operations across the 220kV Sub-station Campus, Navsari, ensuring reliable transportation for power sector activities. This tender aligns with government infrastructure development and public sector procurement policies.

Scope Of Work

The selected contractor will be responsible for providing closed Body Petrol/Diesel driven Non-AC SUV/MUV vehicles with the following specifications:

  • Vehicles must be not more than 3 years old as of the bid opening date.
  • Seating capacity of 9 persons.
  • Vehicles should be fitted with airbags as per Bureau of India Standards (BIS) specifications.
  • Vehicles must have valid RC registration, road permit, PUC certificate, fitness certificate, comprehensive insurance, and valid driver licenses.
  • The contractor shall ensure vehicle maintenance, timely servicing, and compliance with all safety standards.
  • Vehicles should be fitted with airbags and meet GOI gazette requirements.
  • All vehicles must be registered under PF, PAN, GST, and Road Tax.
  • The contractor shall provide duly signed tender copies and undertaking bonds.
Specification Requirement
Vehicle Age Not more than 3 years
Seating Capacity 9 persons
Airbag Compliance As per AIS 145
Insurance Valid comprehensive insurance
Registration RC book, road permit, fitness certificate
Driver License Valid license and badge

The contractor shall deliver vehicles for 24 months, ensuring availability for 12 hours daily and covering minimum 3000 km/month.

Technical Specifications

Parameter Specification
Vehicle Type Closed Body Petrol/Diesel SUV/MUV
Age Not more than 3 years
Seating Capacity 9 persons
Airbags As per AIS 145 standards
Registration Valid RC, road permit, fitness certificate
Insurance Valid comprehensive insurance
Additional Features Airbags, seat belts, vehicle fitness, and safety standards

The process involves:

  1. Verification of registration documents.
  2. Inspection of vehicle age and safety features.
  3. Submission of technical compliance certificates.
  4. Final approval based on vehicle condition and documentation.

Financial Requirements

The estimated contract value is approximately INR 13,74,786. The payment terms will be based on monthly invoices submitted after service delivery. The financial breakdown includes:

Cost Component Amount (INR)
Vehicle Rental Fixed monthly rate
Maintenance & Servicing Included in rental
Insurance Covered in rental
Total Estimated Cost INR 13,74,786

Bidders must provide a competitive rate, with payment scheduled monthly upon submission of duly verified invoices. The contract emphasizes cost transparency and compliance with financial terms specified in the tender documents.

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Eligibility Criteria

✓ Must have submitted the tender fee payment acknowledgement receipt and EMD payment acknowledgement receipt during the preliminary stage.

✓ Bidders must possess valid registration documents including RC book, road permit, PUC certificate, fitness certificate, insurance, and driver licenses.

✓ The bidder should provide vehicles not older than 3 years, with airbags installed as per BIS standards.

✓ Must have valid PF registration, PAN number, GST registration, and Road Tax.

✓ Bidders should submit duly signed tender copies and undertaking bonds.

Qualification Requirement Details
Financial Stability Minimum turnover of INR 10 lakhs in last 3 years
Experience At least 2 similar government vehicle contracts
Vehicle Compliance Vehicles as per technical specifications
Documentation Complete set of all required registration and compliance certificates

Note: Bidders must meet all technical and financial eligibility criteria to qualify for the technical and commercial evaluation stages.

Bidding Process

Process Timeline

1. Preliminary Stage

08-01-2026 17:10

2. Technical Stage

08-01-2026 17:15

3. Commercial Stage

08-01-2026 17:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (8+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificate covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender aims to establish a 24-month Bi-Annual Rate Contract for hiring non-AC SUV/MUV vehicles in Gujarat, specifically for power transmission services under GETCO. It seeks qualified service providers to supply vehicles that meet specified safety and technical standards, ensuring reliable transportation for power sector operations.

Who is eligible to participate in this tender?

Eligible bidders must have valid registration documents (RC, road permit, PUC, insurance), vehicle compliance with safety standards, and financial stability with minimum turnover requirements. They must also submit all required documentation including EMD, tender fee acknowledgment, and undertaking bonds. Experience in government vehicle contracts is preferred.

What are the key technical specifications for the vehicles?

Vehicles must be not more than 3 years old, with seating capacity of 9 persons, fitted with airbags as per AIS 145 standards, and have valid registration, insurance, fitness, and permits. They should also meet GOI gazette safety requirements, including airbag installation and vehicle fitness certificates.

What is the bidding process and timeline?

Bidders must register and download tender documents online, submit preliminary documents by 08-01-2026, and participate in technical and commercial evaluations. The bid opening is scheduled for 08-01-2026, with final award expected shortly after. All submissions are electronic only, and strict adherence to deadlines is required.

How are bids evaluated and awarded?

Evaluation is based on technical compliance, vehicle quality, cost competitiveness, and experience. A weighted scoring system allocates 50% to technical, 30% to cost, and 20% to experience. Bids must meet minimum technical thresholds to qualify. The highest scoring bid will be awarded the contract, ensuring transparent and fair selection.

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