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Open Power and Energy NPROCURE

Government Tender for Bi-Annual Upkeeping, Cleaning & Gardening at Sub SLDC Gandhinagar

Bid Publish Date

17-Jun-2026, 12:00 pm

Bid End Date

25-Jun-2026, 4:00 pm

Value

₹15,18,660

Location

SABAR KANTHA , GUJARAT
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Progress

Issue17-Jun-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 2

HOSPITALITY RELATED SERVICES GARDENING

This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an excellent opportunity for service providers specializing in cleaning, gardening, and maintenance services. The project involves bi-annual upkeep of the Sub SLDC Gandhinagar office, ensuring a clean, safe, and well-maintained environment. With a project duration of 24 months and an estimated value of INR 15,18,660, the tender emphasizes transparency, technical excellence, and competitive pricing. Bidders must meet strict eligibility criteria, including registration, experience, and financial stability, and submit their bids electronically through the official portal before the deadline. The process includes technical and commercial evaluation stages, with detailed documentation and compliance requirements. Interested companies in facilities management, landscaping, and cleaning services are encouraged to participate to secure a government contract in the power and energy sector, contributing to efficient and sustainable infrastructure management.

Scope Of Work

The scope of work for this tender includes:

  • **Bi-annual cleaning and upkeeping of the Sub SLDC Gandhinagar office premises.
  • Regular gardening and landscaping activities.
  • Maintenance of outdoor and indoor areas to ensure cleanliness and aesthetic appeal.
  • Provision of necessary cleaning materials, tools, and manpower.

The key deliverables include:

  • Complete cleaning of office spaces, corridors, and common areas.
  • Gardening tasks such as mowing, pruning, watering, and plant care.
  • Waste management and disposal.
  • Maintenance of outdoor furniture and fixtures.

Process for Bid Submission:

  1. Download and review tender documents.
  2. Prepare technical and financial bids as per specifications.
  3. Submit bids electronically through the official portal before the deadline.
  4. Attend pre-bid meetings if scheduled.
  5. Comply with all documentation and certification requirements.
Specification Details
Project Duration 24 months
Estimated Cost INR 15,18,660
Completion Period 24 months
Location Sub SLDC Gandhinagar, Gujarat

All bidders must ensure adherence to the scope and technical specifications outlined in the tender documents to qualify for evaluation.

Technical Specifications

The technical specifications for this tender include:

Parameter Requirement
Cleaning materials Eco-friendly and approved cleaning agents
Equipment Brooms, mops, gardening tools, lawnmowers
Manpower Trained and experienced staff
Working hours During office off-hours to minimize disruption
Safety Standards Compliance with local safety and health regulations

The process involves:

  1. Bidders to review detailed technical requirements in the tender documents.
  2. Ensure all equipment and materials meet specified standards.
  3. Submit technical bid with supporting certifications.
  4. Conduct site inspections if required.
  5. Adhere to safety and environmental norms during execution.

Financial Requirements

The estimated project cost is INR 15,18,660, which includes all labor, materials, equipment, and overheads. Payment will be made in installments based on milestones achieved, as detailed in the contract. The bidding process requires submission of a bid security (EMD) and a detailed financial proposal. The financial bid should include the rate per unit or service, inclusive of all taxes and duties. The payment schedule is typically aligned with project milestones, including initial mobilization, mid-term, and completion payments. Bidders must ensure their financial proposals are competitive and compliant with tender guidelines to qualify for evaluation.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹15,18,660

Bid To RA

No

Item Category

Housekeeping/ Cleaning

Authority & Contact

Officer Inviting Bids

R G DESAI

Bid Opening Authority

Superintending Engineer

Address

GETCO Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, Near Motipura Circle, NH-08 Motipura, Himatnagar - 383001

Contact Details

[email protected] / 9925208571

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 2

2026-27 HTC 20 Price Bid.pdf

TENDER_DOCUMENT

2026-27 HTC 20 Tech Bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid GETCO registration.
  • ✓ Must possess GST registration documents.
  • ✓ Provident Fund Code Number registration.
  • ✓ Valid PAN card.
  • ✓ Bank Solvency Certificate demonstrating financial stability.
  • ✓ Online payment receipt for tender fee and EMD.
  • ✓ Signed and attested Integrity Pact.
  • ✓ Income Tax Returns of the last three financial years.
  • ✓ Partnership deed or Proprietorship deed and Power of Attorney.
  • ✓ Duly filled Annexure 1 to 8 and Annexure 14.
  • ✓ Work order copy with Schedule B.
  • ✓ Work completion certificates in Form No 3 A.
  • ✓ Electrical license documents.
  • ✓ Bank Cancel Cheque for refund of EMD.
Qualification Parameter Minimum Requirement
Financial Stability Demonstrated through Bank Solvency Certificate
Experience Proven experience in cleaning and gardening services
Technical Capability Valid electrical licenses and relevant certifications

All submitted documents must be current, valid, and conform to the specified formats to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

25-06-2026 16:05

2. COMMERCIAL STAGE

25-06-2026 16:10

Required Forms

TECHNICAL

i Agree

User Defined Template-Standard

Required

FIRM DETAILS

User Defined Template-Standard

Required

EXPERIENCE DETAILS

User Defined Template-Standard

Required

TENDER FEE & EMD DETAILS

User Defined Template-Secured

Required

TECHNICAL BID

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

GETCO REGISTRATION Document

Required
2

GST Registration Number Documents

Required
3

Provident Fund Code Number Documents

Required
4

PAN Number Document

Required
5

Bank Solvency Certificate

Required
6

Scan of Tender Fee Amount Online payment receipt

Required
7

Scan of EMD Amount Online payment receipt

Required
8

Duly Signed and Attested Integrity Pact.

Required
9

Income Tax Return of Last Three Financial Years

Required
10

Partnership deed and Proprietorship deed and Power of Atternoy

Required
11

Duly Filled and signed of Annexure 1 to 8

Required
12

Duly Filled Signed of Annexure 14

Required
13

Work Oder Copy with Schedule B

Required
14

Work completion certificate in Form No 3 A only as Per Qualification Requirement

Required
15

Electrical License Documents

Required
16

Bank Cancel Cheque copy Submit for Refund of EMD Amount

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 25th June 2026 at 4:00 PM. Bidders must upload all required documents before this time to avoid disqualification.

What documents are required to participate in this tender?

Participants must submit:

  • GETCO registration
  • GST registration
  • Provident Fund Code
  • PAN card
  • Bank Solvency Certificate
  • Online payment receipts for tender fee and EMD
  • Signed Integrity Pact
  • Income Tax Returns of last three years
  • Partnership or Proprietorship deed
  • Work order and completion certificates
  • Electrical licenses
  • Cancelled cheque for refund
    All documents should be current, valid, and properly attested.
How can I participate in the online bidding process?

Bidders need to procure a valid Digital Certificate as per IT Act-2000, which allows secure signing of bids. Training sessions are organized weekly at (n)Code Solutions, Ahmedabad. Bids must be submitted electronically via the official portal before the deadline. Ensure all technical and financial documents are complete and conform to tender specifications.

What is the scope of work included in this tender?

The scope covers bi-annual cleaning, gardening, waste management, and maintenance of the Sub SLDC Gandhinagar office premises. It involves outdoor landscaping, indoor cleaning, waste disposal, and maintaining outdoor furniture, ensuring a clean and aesthetic environment for the power sector facility.

What are the evaluation criteria for selecting the successful bidder?

Evaluation is based on:

  • Technical competence (50%)
  • Financial competitiveness (30%)
  • Eligibility compliance (20%)
    Bidders must score at least 70% in technical evaluation, with complete documentation, relevant experience, and competitive pricing to qualify for final selection.

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