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Government Tender for Civil Works: Door, Window Repairs, Flooring, Street Lighting at Halvad Police Station

Bid Publish Date

26-May-2025, 5:30 am

Bid End Date

09-Jun-2025, 12:30 pm

EMD

₹32,752

Value

₹32,75,157

Location

RAJKOT , GUJARAT
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Progress

Issue26-May-2025, 5:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 5

ELECTRICAL CONSTRUCTION OF MAJOR PROJECT CONCERTINA COIL BUILDING INFRASTRUCTURE WINDOW

This government tender offers an excellent opportunity for civil and electrical contractors to undertake essential infrastructure upgrades at Halvad Police Station and Police Line in Morbi district. The project involves special repairs, including door and window repairs, flooring replacement, and the construction of concertina coil over the compound wall. Additionally, electrical installations such as street lighting poles and fittings are part of the scope. Managed by Gujarat State Police Housing Corporation Ltd., the tender emphasizes quality, safety, and timely completion within a six-month period. Bidders must meet strict eligibility criteria, including registration, experience, and financial solvency, with all documents verified as per government standards. The project aims to enhance police infrastructure, security, and operational efficiency, making it a strategic opportunity for experienced civil and electrical firms. Download detailed tender documents, participate in the transparent bidding process, and contribute to improving law enforcement facilities in Gujarat.

Scope Of Work

The scope of work encompasses the following key activities:

  • Door and window repairing and replacement at specified police stations.
  • Flooring replacement using suitable materials as per technical specifications.
  • Construction and repair of concertina coil over the compound wall at Halvad Police Line.
  • China mosaic work at the old police station.
  • Electrical work including providing and installing street light poles, street light fittings, and minor electrical repairs in both new and old police stations.
  • Additional civil repairs as detailed in the tender documents.

The process involves:

  1. Site assessment and preparation.
  2. Execution of repair and construction activities as per approved drawings and specifications.
  3. Electrical installations and testing.
  4. Final inspection and handover.
Item Description Specifications
Doors & Windows Repair and replacement Duly tested and compliant with safety standards
Flooring Replacement with specified tiles China mosaic, anti-slip surface
Wall Construction Concertina coil wall Durable, corrosion-resistant
Electrical Street light poles & fittings Energy-efficient LED fittings

All work must adhere to the technical standards specified in the tender documents, including safety, quality, and environmental regulations.

Technical Specifications

The technical specifications include:

Parameter Requirement
Wall Material Reinforced concrete with weatherproof coating
Flooring China mosaic tiles, anti-slip, 60x60 cm
Electrical LED street light fittings, 100W, IP65 rated
Wall Construction Concertina coil, galvanised steel, 2.5 meters height
Construction Standards As per IS codes and tender documents

The process involves:

  1. Site preparation and marking.
  2. Material procurement as per specifications.
  3. Execution of civil and electrical work.
  4. Quality checks and compliance testing.
  5. Final inspection and approval.

All work must conform to the technical standards outlined in the tender, including safety, durability, and environmental considerations.

Financial Requirements

The estimated project cost is approximately 3,275,156.93 INR. The bid submission should include a detailed cost breakdown, covering civil works, electrical installations, materials, and labor. The bid security (EMD) amount is 32,752 INR, payable via bank draft or fixed deposit receipt. Payment terms specify that 10% of the contract value will be paid upon signing, with the remaining amount released in installments based on project milestones. The total project duration is six months, with a strict adherence to timelines for payment processing. Bidders must submit financial documents as specified, including bank solvency certificates and previous project cost statements.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Civil Works - Buildings

Authority & Contact

Officer Inviting Bids

Gujarat state Police Housing Corporation Ltd. Rajkot

Bid Opening Authority

Gujarat state Police Housing Corporation Ltd. Rajkot

Address

Office of The Executive Engineer shri, Opp. Block No. 15 Police Head Quarter, Race Cource Ring Road Rajkot

Contact Details

[email protected]/9978405796

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Documents 13

1.Tender Paper.pdf

TENDER_DOCUMENT

2. SHEDULED.pdf

TENDER_DOCUMENT

3.Percentage Above and Below 58.pdf

TENDER_DOCUMENT

4.Para Statement1 59 to 62.pdf

TENDER_DOCUMENT

5.Attached specification 63 .pdf

TENDER_DOCUMENT

6.C.C. Statement 64 to 65.pdf

TENDER_DOCUMENT

7 DTP Condition for 66 to 150.pdf

TENDER_DOCUMENT

B1 Percentage Rate P1.pdf

TENDER_DOCUMENT

B1 Percentage Rate P2.pdf

TENDER_DOCUMENT

Genral Techinal Specification B S BOOK 24032023.pdf

TENDER_DOCUMENT

ELECTRICAL BOOKLET 24032023.pdf

TENDER_DOCUMENT

Clause No. 56 and 56 (A).pdf

TENDER_DOCUMENT

NIT - 3 (2025-26).pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration as a contractor in the relevant civil works category.
  • ✓ Must submit last I.T. return filed, partnership deed or Articles of Association, and registration certificates.
  • ✓ Must possess a valid Provident Fund registration with code number.
  • ✓ Must provide a solvency certificate amounting to at least 25% of the tendered amount, issued by a bank with minimum validity on the date of submission.
  • ✓ Tender fee of 1500 INR paid via pay order, demand draft, or cash receipt.
  • ✓ Earnest Money Deposit (EMD) of 32,752 INR in the form of cash receipt, fixed deposit receipt, or EMD exemption certificate issued by G.S.P.H.C.
  • ✓ Must submit GST registration copy and PAN card.
  • ✓ Must submit an affidavit on non-judicial stamp paper of Rs.100/- duly attested.
  • ✓ Must provide proof of previous experience in similar civil works.
Qualification Details
Registration Valid contractor registration
Financial Solvency certificate >= 25% of tendered amount
Experience Proven track record in police station civil works
Documents Attested copies of all relevant certificates

Bidding Process

Process Timeline

1. Preliminary Stage

13-06-2025 11:00

2. Commercial Stage

13-06-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(i) Copy of last I.T return filed, partnership deed or memorandum as well as Articles of Association, in case of the company or copy of registration under co-operative society All copies submitted shall be duly attested.

Required
2

(ii) A certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders.

Required
3

(iii) Copy of Provident fund Registration along with code number.

Required
4

(iv) A solvency certificate of an amount equal to 25 Percent of the amount of work put to tender (having minimum validity on the date of online submission of tender) will have to be produced. Such solvency certificate should be issued by the banks as per clause2 (a) of section 3.

Required
5

(v) Tender fees - Pay order / Demand Draft Cash Receipt of the Corporation. (Non Refundable )

Required
6

(vi) Earnest Money Deposit in the form of cash receipt of G.S.P.H.C. LTD. or Fixed Deposit Receipt of Banks (See clause no.2 of section-3 for details) OR EMD exemption certificate issued by G.S.P.H.C. LTD. Only.

Required
7

(vii) Mandatory documents as per prequalification criteria/special tender conditions if applicable copies of certificate regarding previous experience as required . as per tender condition.

Required
8

(viii) Goods & Service Tax Registration Copy (GST)

Required
9

(ix) Income tax pancard copy.

Required
10

Affidavit (To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs.100/- duly attested by First Class Magistrate/Notary public). As per tender condition.

Required
11

Other

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for bidders participating in this tender?

Bidders must have valid contractor registration, submit recent I.T. returns, provide a solvency certificate of at least 25% of the tender amount, and possess GST and PAN registration. Additionally, they must submit experience certificates, affidavit, and EMD as specified in the tender documents. All documents should be attested and compliant with government norms.

How can I access the tender documents and what are the submission deadlines?

Tender documents are available for free download from the official portal [nProcure]. The download ends on 09-06-2025 at 18:00. Bids must be submitted electronically via the same portal before the deadline. Late submissions will not be accepted, so bidders should ensure timely completion of all procedures.

What are the key components of the scope of work?

The scope includes repairing and replacing doors and windows, flooring work, constructing concertina coil over the compound wall, electrical installations like street lighting, and minor electrical repairs. The work must adhere to technical specifications, safety standards, and environmental regulations outlined in the tender documents.

What is the evaluation process and criteria for awarding the contract?

Bids are evaluated based on technical competence (40%), financial viability (30%), past experience (20%), and price competitiveness (10%). Minimum thresholds are set at 50% for technical and 60% for financial evaluation. The process involves technical and financial assessments, followed by a contract award to the highest scoring bidder meeting all criteria.

Who should I contact for queries or site visits?

All queries should be directed to the Project Coordinator at Gujarat State Police Housing Corporation Ltd., Rajkot. Contact details are:

Site visits can be arranged by contacting the project office in advance.

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