Open State Governments & UT NPROCURE

Government Tender for Civil Works at Halvad Police Station - Door, Window, Flooring & Electrification

Bid Publish Date

16-Dec-2025, 5:00 pm

Bid End Date

05-Jan-2026, 6:00 pm

Value

₹31,09,954

Location

RAJKOT , GUJARAT

Progress

Issue16-Dec-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 5

ELECTRIFICATION CONSTRUCTION OF MAJOR PROJECT CONCERTINA COIL BUILDING INFRASTRUCTURE WINDOW

This government tender offers a unique opportunity for experienced civil contractors to execute critical infrastructure upgrades at Halvad Police Station in Morbi district. The project involves door and window repairs, flooring replacement, concertina coil fencing, and electrification works, aimed at enhancing safety, security, and operational efficiency. Managed by the Gujarat State Police Housing Corporation Ltd., this open tender invites qualified firms to submit competitive bids. The project is valued at approximately ₹31 lakh, with a completion timeline of 6 months. Bidders must meet strict eligibility criteria, including valid registration, solvency, and compliance with technical specifications. The tender process is fully electronic, ensuring transparency and efficiency. This is an excellent opportunity for reputed construction firms specializing in government infrastructure projects, especially those with experience in police station upgrades and electrical installations. Participation in this tender will contribute significantly to public safety infrastructure development in Morbi district, aligning with government priorities for modernizing law enforcement facilities.

Scope Of Work

The scope of work includes:

  • Repair and renovation of doors and windows at Halvad Police Station.
  • Replacement of existing flooring with durable materials.
  • Construction of concertina coil over the police station's compound wall for enhanced security.
  • Repair and maintenance of old police station structures, including chinamosaic flooring.
  • Electrification work covering wiring, switches, and lighting fixtures.

The process involves:

  1. Site assessment and preparation.
  2. Removal of existing damaged doors, windows, and flooring.
  3. Installation of new doors, windows, and flooring as per specifications.
  4. Construction of concertina coil fencing over the boundary wall.
  5. Electrical wiring, fitting, and testing.
  6. Final inspection and handover.

All activities must comply with the technical specifications detailed in the tender documents, ensuring safety standards and quality benchmarks are met. The project also includes the supply of all necessary materials, tools, and labor as per the provided specifications and drawings.

Item Specification
Doors & Windows UPVC/wooden as per design
Flooring Ceramic tiles / Anti-skid tiles
Fencing Concertina coil with supporting structure
Electrical 220V, 50Hz, compliant with IS standards

Bidders are advised to review all tender documents for detailed technical and procedural requirements.

Technical Specifications

The project specifications include:

Parameter Requirement
Doors & Windows Made of UPVC or approved wood, with specified dimensions
Flooring Ceramic or anti-skid tiles, thickness not less than 10mm
Fence Concertina coil with supporting posts, height minimum 2 meters
Electrical Wiring conforming to IS standards, with appropriate switches and fittings

Sequential steps involve:

  1. Site inspection and measurement.
  2. Material procurement as per specifications.
  3. Structural repairs and installations.
  4. Electrical wiring and testing.
  5. Final quality checks and approval.

All technical activities must adhere to the detailed specifications outlined in the tender documents and relevant Indian standards.

Financial Requirements

The estimated project cost is approximately ₹31,09,954.15. The financial breakdown includes:

Item Cost (INR)
Civil works 20,00,000
Electrification 5,00,000
Fencing 4,00,000
Miscellaneous 2,09,954.15

Payment terms are as follows:

  • 10% advance on contract signing.
  • 40% after completion of structural works.
  • 30% post installation and testing.
  • 20% after final inspection and approval.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines.

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Eligibility Criteria

✓ Must have valid registration as a government-approved civil contractor.
✓ Must submit tender fees via demand draft or proof of exemption.
✓ Must provide EMD in the form of fixed deposit receipt or exemption certificate.
✓ Should possess a solvency certificate equal to 25% of the tendered amount.
✓ Must submit last year's income tax return.
✓ Provident Fund registration and code number are required.
✓ Valid Form 3A issued by government authorities.
✓ PAN Card copy and GST registration certificate must be provided.
✓ Proprietorship, partnership deed, or company registration certificate under cooperative society is mandatory.

Financial Qualification Details
Minimum solvency 25% of estimated cost (₹7,77,488.54)
Tender fee ₹1500 in demand draft
EMD Fixed deposit receipt or exemption certificate

All documents must be valid, current, and submitted as per the tender guidelines to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

13-01-2026 11:00

2. Commercial Stage

13-01-2026 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled

Required
6

Provident Fund registration along with code numbe

7

Form 3A issued by Government.

8

Pan Card copy

Required
9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

12

300 Rs. Affidavit Bond as per SBD Page No: 37 (to be submitted in physical form also)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender at Halvad Police Station?

This tender covers civil works including door and window repairs, flooring replacement, construction of concertina coil over the boundary wall, and electrification. The aim is to upgrade police station infrastructure for enhanced safety and durability. The project duration is 6 months, with detailed specifications provided in the tender documents.

Who is eligible to bid on this tender?

Eligible bidders must be registered civil contractors with valid certifications, including GST registration, PAN card, solvency certificate, and proof of past experience. They must submit all required documents such as tender fee, EMD, and registration certificates as per the eligibility criteria outlined in the tender notice.

What are the key dates and deadlines for this tender?

The bid submission start date is 16-12-2025 at 17:00, and the last date is 05-01-2026 at 18:00. The preliminary evaluation will be conducted on 13-01-2026 at 11:00, followed by commercial evaluation. Bidders are advised to submit all documents before the deadline to avoid disqualification.

How can I obtain the tender documents and support?

Tender documents are available for download free of cost from the official portal. For assistance, bidders can attend vendor training sessions held every Saturday at (n)code solutions, or contact the support team at [email protected] or call 79-40007517. All technical and procedural queries should be directed to the designated contact provided.

What is the estimated project cost and payment schedule?

The estimated cost is approximately ₹31,09,954.15. Payment will be made in phases: 10% advance, 40% after structural completion, 30% post-installation, and 20% after final approval. Bidders must include detailed financial proposals aligned with these terms for consideration.

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