Open State Governments & UT NPROCURE

Government Tender for Civil Works & Aluminum Window Installation at Police Staff Quarters, Rajkot

Bid Publish Date

08-Dec-2025, 11:00 am

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹15,57,492

Progress

Issue08-Dec-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 4

This government tender offers a unique opportunity for experienced contractors specializing in civil repairs, aluminum window installation, and electrical works to participate in upgrading Police Staff Quarters in Rajkot. Managed by the Gujarat State Police Housing Corporation Ltd., the project involves special repairs, window fittings, and electrical upgrades at Block No-15, Gondal. The tender, categorized under Works, is open to qualified civil and electrical contractors with proven experience and valid registration. With an estimated project value of INR 15,57,491.64, the project emphasizes quality, safety, and timely completion within a 4-month timeframe. Bidders must adhere to strict eligibility criteria, including submission of necessary documents such as registration certificates, solvency certificates, and tax compliance. The process involves electronic submission of bids before 29-12-2025, with detailed technical and financial evaluation. This tender provides an excellent opportunity for contractors seeking government projects in Gujarat, contributing to infrastructure development and public service enhancement.

Scope Of Work

Major civil repairs to the Police Staff Quarters, Block No-15 Ground Floor (Qtr. No 61 to 64).
Installation of aluminum section windows (three-track) in Block No-15, First and Second Floors (Qtr. No 65 to 72).
Electrical work, including wiring, fixtures, and fittings as per specifications.
Structural repairs to ensure safety and durability.
Coordination with electrical and civil teams for seamless execution.
Compliance with technical specifications outlined in tender documents.
Use of approved materials as per attached specifications.

The process involves:

  1. Site inspection and assessment.
  2. Submission of technical and financial bids.
  3. Contract award and mobilization.
  4. Execution of civil, aluminum, and electrical works.
  5. Quality checks and compliance verification.
  6. Final completion and handover.

Technical Specifications

Parameter Specification
Construction Material Approved quality cement, bricks, steel
Aluminum Windows 3-track, standard size, corrosion-resistant
Electrical Wiring ISI marked, copper wires, compliant with electrical standards
Finishing Smooth plaster, weatherproof paint
Technical Procedures 1. Site assessment
2. Material procurement
3. Civil repairs
4. Aluminum window installation
5. Electrical wiring and fixtures
6. Final inspection

Materials and work must adhere to the specifications detailed in attached documents, ensuring durability and compliance with safety standards.

Financial Requirements

The estimated project cost is approximately INR 15,57,491.64. Bidders must submit a bid security (EMD) of INR 39,000 in the form of fixed deposit receipt or exemption certificate. The tender fee is INR 900, payable via demand draft. Payment terms include:

  • Bid Security at submission.
  • Advance payment upon contract signing (if applicable).
  • Progress payments based on milestones achieved.
  • Final payment after successful completion and inspection.

All payments must be made as per the schedule outlined in the tender documents, with clear documentation for each transaction.

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Eligibility Criteria

✓ Must have valid registration as an approved contractor in the prescribed category.
✓ Must submit tender fees via demand draft or equivalent.
✓ Must provide earnest money deposit (EMD) in the form of fixed deposit receipt or exemption certificate issued by GSPHC Ltd.
✓ Must possess a solvency certificate amounting to at least 25% of the tendered amount.
✓ Last filed income tax return must be submitted.
✓ Provident Fund registration with applicable code number.
✓ Valid Form 3A issued by Government authorities.
✓ Copy of PAN Card.
✓ GST registration certificate.
✓ Proprietorship, partnership deed, or company registration certificate under cooperative society.

Qualification Requirement Details
Registration Category Approved contractor in civil works and electrical works
Minimum Solvency 25% of estimated tender value (INR 3,89,377.91)
Tax Compliance Valid PAN, GST registration, latest income tax return
Other Documents Proprietorship/Partnership/Company registration, Form 3A
EMD Fixed deposit receipt or exemption certificate

Note: All documents must be valid and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 11:00

2. Commercial Stage

06-01-2026 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled

Required
6

Provident Fund registration along with code numbe

7

Form 3A issued by Government.

8

Pan Card copy

Required
9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

12

300 Rs. Affidavit Bond as per SBD (to be submitted in physical form also)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The last date for bid submission is 29th December 2025 at 6:00 PM. Bids must be submitted electronically via the official portal before this deadline. Late submissions will not be accepted under any circumstances.

What documents are required to participate in this tender?

Participants must submit tender fee, EMD in fixed deposit or exemption certificate, registration certificate, solvency certificate, latest income tax return, GST registration, PAN card, and proprietorship/partnership/company registration. All documents should be valid and as per the detailed requirements outlined in the tender notice.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), cost (30%), experience (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category to qualify for the award. The process involves detailed technical and financial assessment.

Is there any training available for online bid submission?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online submission process, document upload, and bid signing using digital certificates.

What is the scope of work for this project?

The scope includes civil repairs to police staff quarters, installation of aluminum windows (three-track), and electrical work. The project involves site assessment, material procurement, execution of civil and aluminum works, electrical wiring, and final inspection to ensure compliance with specifications and safety standards.

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