Open State Governments & UT NPROCURE

Government Tender for Comprehensive Maintenance of A.C. Machines in Palanpur (2025-2026)

Bid Publish Date

17-Nov-2025, 11:00 am

Bid End Date

01-Dec-2025, 2:00 pm

Value

₹4,10,562

Location

BANAS KANTHA , GUJARAT

Progress

Issue17-Nov-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL MACHINE WATER LEVEL RECORDER

This government tender offers an exclusive opportunity for qualified electrical contractors to provide comprehensive maintenance services for A.C. machines under the Palanpur Electrical Sub Division for the year 2025-2026. With a total estimated value of INR 4,10,562, the project emphasizes quality, safety, and timely execution. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and necessary documentation. The tender process involves online submission, detailed evaluation, and adherence to government procurement standards. This contract is ideal for experienced firms seeking to expand their portfolio in public sector infrastructure maintenance in Gujarat. The project aims to ensure efficient cooling systems in government facilities, contributing to improved operational efficiency and comfort. Interested bidders are encouraged to attend training sessions and review detailed tender documents available online. Don’t miss this chance to participate in a transparent and rewarding government procurement process.

Scope Of Work

The scope of work encompasses all aspects of comprehensive maintenance for A.C. machines under the control of Palanpur Electrical Sub Division. Key deliverables include:

  • Routine inspection and preventive maintenance of A.C. units
  • Repair and replacement of faulty components
  • Cleaning and servicing of A.C. systems
  • Ensuring compliance with safety standards and regulations

The process involves the following steps:

  1. Initial assessment and planning
  2. Procurement of necessary spare parts and materials
  3. Execution of maintenance activities as per schedule
  4. Documentation of work performed and reporting
Specification Details
Duration 12 months
Location Palanpur, Gujarat
Equipment All A.C. units under Palanpur Electrical Sub Division
Standards As per government and industry norms

Bidder must ensure timely completion of all maintenance activities, maintain safety protocols, and adhere to the specified standards for quality and performance.

Technical Specifications

The technical specifications include maintenance of all A.C. units as per industry standards. The units must comply with the following parameters:

Parameter Specification
Capacity As per existing units
Power Supply 220V/50Hz
Refrigerant R-410A or equivalent
Safety Standards BIS, IEC standards

The process involves:

  • Inspection and diagnosis of existing A.C. systems
  • Replacement of defective parts
  • Cleaning and refrigerant recharging
  • Testing for optimal performance
  • Documentation of each maintenance activity

Bidder must ensure all work is performed with certified technicians and using approved spare parts, maintaining safety and quality standards.

Financial Requirements

The total estimated cost for the project is INR 4,10,562. The financial breakdown includes:

Cost Component Amount (INR)
Labour 1,50,000
Materials 1,00,000
Spare Parts 60,000
Miscellaneous 50,000
Contingency 50,562

Payment terms are as follows:

  • 30% advance upon award of contract
  • 40% after completion of 50% work
  • Remaining 30% after final inspection and approval

Bidders must submit financial proposals aligned with these terms, ensuring transparency and compliance.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor registration of appropriate class (renewal receipts not accepted)
  • ✓ Must possess a valid Electrical Contractor License
  • ✓ Should submit a scanned copy of the current calendar year bank solvency certificate of at least 20% of the tendered amount
  • ✓ Must provide a valid PAN card and GST registration
  • ✓ Tender fee of INR 600 must be paid via demand draft in favor of the Executive Engineer, Mehsana Electrical Division
  • ✓ EMD in FDR format (not less than 6 months validity) in favor of Deputy Executive Engineer, Palanpur Electrical Sub Division
Financial Qualification Details
Minimum Bank Solvency 20% of estimated cost (INR 82,112)
Tender Fee INR 600 (non-refundable)
EMD As per tender guidelines

Note: Bidders must submit all required documents to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

01-12-2025 14:02

2. Commercial Stage

01-12-2025 14:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical Division, Mehsana.

Required
2

2. Scanned Copy of E.M.D in FDR Format (Not less than 6 mONTHS) Only In Favour of Deputy Executive Engineer, Palanpur Electrical Sub Division, Palanpur. / Exemption Certificate which is issued by Only Various R & B Electrical Division under Government of Gujarat. - Mandatory

Required
3

3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025.

Required
4

4. Kindly attach Scan copy of Valid PAN Card.

Required
5

5. Kindly attach scan copy of Valid G.S.T number.

Required
6

6. Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is Not Valid]

Required
7

7. Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is December 1, 2025, at 2:00 PM. Bidders must upload all required documents and submit their bids online before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender fee demand draft of INR 600
  • EMD in FDR format (valid for at least 6 months)
  • Bank solvency certificate of 20% of the estimated cost
  • Valid PAN and GST registration
  • Valid electrical contractor registration and license
    All documents must be scanned and uploaded as per tender guidelines.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Minimum qualifying marks are 60% in technical evaluation. The highest scoring bidder will be awarded the contract.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions cover online bidding procedures, document uploads, and digital certificate usage, helping bidders prepare effectively.

What is the scope of work for this tender?

The scope includes comprehensive maintenance of A.C. units, including inspection, repair, cleaning, refrigerant charging, and ensuring compliance with safety standards. The work must be completed over 12 months, with all activities documented and performed by certified technicians.

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