Custom Bid for Services - Hiring of MUV/MPV/Compact Sedan up to 55KWH battery capacity commercial e
Damodar Valley Corporation
BARDHAMAN, WEST BENGAL
Posted:
14 March 2026
Closed:
11 April 2026
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring 220kV Vapi Substation Vehicle - 24-Month Contract
Progress
Issue30-May-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender offers an opportunity for transport service providers to secure a 24-month contract for supplying a 9-seat AC SUV/MUV for Vapi Substation operations under GETCO. The tender emphasizes vehicle safety standards, compliance with government regulations, and timely service delivery. Bidders must meet specific eligibility criteria, including valid vehicle documentation, insurance, and safety features such as airbags as per Bureau of India Standards. The contract covers daily 24-hour service with a minimum of 3000 km per month, supporting power infrastructure maintenance. The estimated value is approximately INR 18.72 lakh, with detailed technical and financial specifications provided in the tender documents. The process involves online submission, technical and commercial evaluation, and award to the highest scoring bidder. Interested companies in vehicle leasing, transport services, and fleet management are encouraged to participate before the closing date of June 20, 2026.
Scope Of Work
The scope of work includes:
- Providing a 9-seat AC SUV/MUV suitable for daily operations at Vapi Substation.
- The vehicle must be not more than 3 years old on the date of tender opening.
- Ensuring the vehicle is fitted with airbags as per Bureau of India Standards (BIS) and AIS 145 standards.
- The vehicle must have valid RC registration, road permit, PUC certificate, fitness certificate, and comprehensive insurance.
- The bidder must supply a quotation for the proposed vehicle as per tender specifications.
- The vehicle should be equipped with airbags for front seat occupants and meet all GOI gazette requirements.
- The vehicle must have valid PF registration, PAN, GST, Road Tax, and driver license.
- The service provider shall ensure 24/7 availability and minimum 3000 km/month operation.
| Key Deliverables | Specifications |
|---|---|
| Vehicle Model | Not more than 3 years old |
| Seating Capacity | 9 persons |
| Airbag Compliance | As per AIS 145 and BIS standards |
| Insurance | Valid comprehensive coverage |
| Documentation | RC, permit, PUC, fitness, insurance, and undertaking |
The selected bidder will be responsible for maintaining the vehicle in good condition, adhering to safety standards, and ensuring timely service as per the contract terms.
Technical Specifications
The technical specifications for the vehicle are as follows:
| Parameter | Requirement |
|---|---|
| Vehicle Type | AC SUV/MUV |
| Seating Capacity | 9 persons |
| Manufacturing Date | On or after April 1, 2021, for new models |
| Airbags | Must be fitted as per AIS 145 standards |
| Certification | Valid RC, fitness, insurance, and pollution certificates |
| Vehicle Age | Not more than 3 years old as of bid opening |
| Fuel Type | Petrol or Diesel |
| Airbags | Front seat occupant airbags as per GOI regulations |
| Additional Features | Air conditioning, seat belts, vehicle fitness certificate |
Sequential process:
- Vehicle quotation submission.
- Verification of vehicle documents.
- Inspection and approval.
- Contract signing.
- Vehicle deployment and operation.
The vehicle must meet all technical and safety standards mandated by government regulations and standards agencies.
Financial Requirements
The estimated contract value is approximately INR 18,72,108. The financial proposal should include:
| Cost Component | Details |
|---|---|
| Vehicle Cost | Quotation for the proposed vehicle as per specifications |
| Service Charges | Monthly rental or rate as per bid |
| Total Estimated Cost | Approximate total of INR 18,72,108 |
Payment terms:
- Payments will be made monthly based on verified kilometers and service delivery.
- The bidder must submit invoice along with service reports.
- Payment will be processed within 30 days of submission of valid documents.
- Any additional costs or penalties will be governed by the contract terms.
Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,72,108
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424
Contact Details
9925209699
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 2
1. Tender Notice.pdf
TENDER_DOCUMENT
2. Technical bid with QR TCC and GCC.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid vehicle registration (RC) and road permit for the vehicle.
- ✓ Must possess PUC certificate renewed as per RTO regulations.
- ✓ Must hold a valid driving license and driver badge.
- ✓ Must provide proof of vehicle fitness from RTO.
- ✓ Must have comprehensive insurance covering the vehicle.
- ✓ Must submit quotation for the proposed vehicle.
- ✓ Must have valid PF registration, PAN, GST registration, and Road Tax documents.
- ✓ Must submit duly signed tender copy and undertaking cum indemnity bond.
- ✓ Vehicles must comply with GOI Gazette standards for airbags and safety features.
| Qualification Details | Requirements |
|---|---|
| Financial Capacity | Not specified |
| Experience | Prior experience in vehicle leasing or transport services preferred |
| Certification | Valid vehicle and driver documentation |
All documents must be valid, up-to-date, and compliant with applicable government regulations.
Bidding Process
Process Timeline
1. Preliminary Stage
20-06-2026 16:10
2. Technical Stage
20-06-2026 16:15
3. Commercial Stage
20-06-2026 16:30
Required Forms
Preliminary
TF & EMD Navsari
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee payment acknowledgement receipt
Required 2
EMD payment acknowledgement receipt
RequiredStage - Technical Stage
1
Copy of RC book Registration of Taxi/Maxi passing vehicle
Required 2
Copy of road (Contract carriage) permit of vehicle.
Required 3
Copy of PUC certificate (regularly renewed as per RTO rules)
Required 4
Copy of driving license of LMV cab & Badge. (Taxi base)
Required 5
Copy of Taxi passing certificate minimum (6+1) persons
Required 6
Copy of vehicle fitness certificate from RTO
Required 7
Valid Comprehensive Insurance certificate covering period up to date
Required 8
Quotation of new proposed vehicle as per tender requirement
Required 9
As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016
Required 10
Copy of PF registration compulsory
Required 11
Copy of PAN no
Required 12
Copy of GST Registration
Required 13
Copy of Road Tax
Required 14
Valid licence of driver
Required 15
Duly signed tender copy
Required 16
Any other document
17
UNDERTAKING CUM INDEMNITY BOND
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The deadline for bid submission is 20th June 2026 at 16:00 hours. Bidders must upload all required documents and submit their bids before this time. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Participants must submit tender fee acknowledgment, EMD receipt, vehicle registration documents, permit, PUC, fitness certificate, insurance, quotation for proposed vehicle, driver license, PF registration, PAN, GST, Road Tax, and an undertaking cum indemnity bond. All documents must be valid and up-to-date.
What is the scope of work for the vehicle to be hired?
The scope includes providing a 9-seat AC SUV/MUV not more than 3 years old, fitted with airbags as per BIS standards, with valid registration, permits, and insurance. The vehicle must operate 24/7, covering a minimum of 3000 km/month for 24 months at Vapi Substation.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), financial bid (40%), and experience (20%). The process involves technical assessment, financial comparison, and experience verification. The highest-scoring bid will be awarded the contract.
Who should I contact for support during the bidding process?
For support, contact The Superintending Engineer, GETCO, Navsari at 9925209699. Assistance with document submission, digital certificates, or technical clarifications can also be obtained from the NProcure support team via email or helpline provided on the portal.
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Documents 2
1. Tender Notice.pdf
TENDER_DOCUMENT
2. Technical bid with QR TCC and GCC.pdf
TENDER_DOCUMENT