Western Coalfields Limited EV SUV Hiring Tender Betul Madhya Pradesh 2026 04plus1 Seater IS 550 Compliant 3 Years
Western Coalfields Limited
BETUL, MADHYA PRADESH
Posted:
17 February 2026
Closed:
3 March 2026
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Non-AC SUV/MUV Vehicles for Power Sector in Gujarat
Progress
Issue01-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender offers a unique opportunity for vehicle service providers to supply non-AC SUV/MUV vehicles for GETCO's power transmission operations in Gujarat. The contract spans 24 months with an estimated value of Rs. 13,74,786, emphasizing safety, compliance, and operational efficiency. Bidders must provide vehicles that meet stringent specifications, including airbags, valid permits, and insurance, ensuring safety and reliability. The procurement process involves electronic submission, technical and financial evaluation, and adherence to government policies. This tender is ideal for reputed vehicle rental companies with experience in government projects, offering a chance to collaborate with Gujarat's power sector and contribute to critical infrastructure development.
Scope Of Work
The selected vendor will be responsible for providing non-AC petrol/diesel SUVs or MUVs with seating capacity of 9, not older than 3 years, for a period of 24 months. Key deliverables include:
- Supplying vehicles as per specifications detailed in the tender document.
- Ensuring vehicles are fitted with airbags as per GOI regulations.
- Maintaining vehicles in good condition, with valid fitness, insurance, and permits.
- Providing drivers with valid licenses and necessary permits.
- Ensuring timely vehicle availability for 12 hours daily, covering at least 3000 km per month.
Process steps:
- Submit bid with all required technical and financial documents.
- Undergo technical evaluation based on vehicle specifications and compliance.
- Participate in commercial negotiations and rate finalization.
- Sign contractual agreement and commence service upon award.
Vehicle specifications comparison:
| Parameter | Requirement |
|---|---|
| Model Year | Not more than 3 years old |
| Seating Capacity | 9 persons |
| Fuel Type | Petrol or Diesel |
| Airbags | As per GOI guidelines |
| Registration | Valid RC book, road permit |
| Insurance | Comprehensive, valid up-to-date |
| Additional | Vehicle to have airbag, meet AIS 145 standards |
The vendor must also adhere to safety, environmental, and operational standards as specified in the tender document.
Technical Specifications
Vehicles must be 9-seater petrol/diesel SUVs or MUVs, model not more than 3 years old, fitted with airbags as per AIS 145 standards. The technical parameters include:
| Parameter | Specification |
|---|---|
| Model Year | >= 2023 |
| Seating Capacity | 9 persons |
| Fuel Type | Petrol/Diesel |
| Airbags | Mandatory for front seats |
| Vehicle Fitness | Valid from RTO |
| Insurance | Comprehensive, covering entire contract period |
| Emission Standards | As per GOI norms |
Bidders should submit quotations for new vehicles matching these specifications, ensuring compliance with safety and environmental standards. The process involves vehicle inspection, document verification, and approval before deployment.
Financial Requirements
The estimated contract value is Rs. 13,74,786.00. Payment will be made based on monthly invoices after verification of vehicle deployment and compliance. The cost breakdown includes:
| Cost Component | Amount |
|---|---|
| Vehicle Rental | Rs. X per month |
| Maintenance & Insurance | Included in rental |
| Driver Charges | Included |
Payment Schedule:
- 50% upfront upon contract signing
- Remaining 50% in monthly installments based on service delivery
Bidder must submit a detailed financial proposal with rates inclusive of all taxes and charges. The minimum bid amount should not be below the estimated value, and bids exceeding the budget will be rejected.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424
Contact Details
9925209699
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
1.TCNS TR ET-33_2026-27.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration, permits, and insurance for vehicles.
✓ Must possess valid driving licenses and badges for drivers.
✓ Must submit tender fee acknowledgment and EMD receipt.
✓ Must provide technical documents including RC registration, fitness, PUC, and insurance certificates.
✓ Vehicles should comply with GOI safety regulations, including airbags and manufacturing standards post-April 2021.
✓ Must have valid PF registration, PAN, GST registration, and Road Tax.
✓ Bidder should have proven experience in government vehicle contracts.
| Qualification Requirement | Details |
|---|---|
| Financial Capacity | Minimum turnover of Rs. X in last Y years |
| Experience | At least Z years in vehicle rental services |
| Technical Compliance | Vehicles must meet specified safety and emission standards |
| Legal Documents | Valid registration, permits, insurance, and driver licenses |
| Certification | Certificate of GST, PF registration, and other statutory documents |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
22-06-2026 16:10
2. Technical Stage
22-06-2026 16:15
3. Commercial Stage
22-06-2026 16:30
Required Forms
Preliminary
TF & EMD Navsari
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee payment acknowledgement receipt
Required 2
EMD payment acknowledgement receipt
RequiredStage - Technical Stage
1
Copy of RC book Registration of Taxi/Maxi passing vehicle
Required 2
Copy of road (Contract carriage) permit of vehicle.
Required 3
Copy of PUC certificate (regularly renewed as per RTO rules)
Required 4
Copy of driving license of LMV cab & Badge. (Taxi base)
Required 5
Copy of Taxi passing certificate minimum (6+1) persons
Required 6
Copy of vehicle fitness certificate from RTO
Required 7
Valid Comprehensive Insurance certificate covering period up to date
Required 8
Quotation of new proposed vehicle as per tender requirement
Required 9
As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016
Required 10
Copy of PF registration compulsory
Required 11
Copy of PAN no
Required 12
Copy of GST Registration
Required 13
Copy of Road Tax
Required 14
Valid licence of driver
Required 15
Duly signed tender copy
Required 16
Any other document
17
UNDERTAKING CUM INDEMNITY BOND
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring non-AC petrol/diesel SUVs or MUVs with a seating capacity of 9, not older than 3 years, for power transmission operations under GETCO in Gujarat. The contract duration is 24 months, with vehicles required for daily 12-hour service, covering a minimum of 3000 km per month. Bidders must ensure vehicles meet safety standards, including airbags as per GOI regulations, and possess valid permits, registration, and insurance. The scope emphasizes vehicle quality, safety compliance, timely delivery, and operational efficiency.
Who is eligible to participate in this tender?
Eligible bidders must have:
- Valid vehicle registration, permits, and insurance.
- Proven experience in government vehicle contracts.
- Valid driver licenses and badges.
- Compliance with safety standards, including airbags for new models.
- Statutory documents such as PAN, GST, PF registration, and Road Tax.
- Submission of tender fee acknowledgment and EMD receipt.
- Financial capacity to undertake the contract.
Bidders should also meet all technical and legal requirements specified in the tender document.
What are the key technical specifications for the vehicles?
Vehicles must be 9-seater petrol/diesel SUVs or MUVs, model year not more than 3 years old (from 2023 onwards), fitted with airbags as per AIS 145 standards, and compliant with GOI emission norms. They should have valid RC, fitness, and insurance certificates, and meet safety and environmental standards. The vehicles should be capable of operating for 12 hours daily, covering at least 3000 km monthly, with proper permits and driver licenses. The specifications ensure safety, reliability, and compliance with government standards.
What is the bidding process and timeline?
The bidding process includes:
- Bid Submission: Starting from 01-06-2026 at 18:00 until 22-06-2026 at 16:00.
- Technical Evaluation: Conducted immediately after bid closing, on 22-06-2026 at 16:15.
- Commercial Evaluation: Final rate approval on 22-06-2026 at 16:30.
Bidders must submit all documents electronically, including tender fee, EMD, technical, and financial proposals. The process emphasizes transparency, with strict deadlines. Successful bidders will be notified for contract signing, expected by 24-06-2026.
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Documents 1
1.TCNS TR ET-33_2026-27.pdf
TENDER_DOCUMENT