Invitation to Bid - SED- 68/2025-26 in KANGRA, HIMACHAL PRADESH
HPSEBL
KANGRA, HIMACHAL PRADESH
Posted:
18 March 2026
Closed:
23 March 2026
EPROCURE
Open Utility Services NPROCURE
Government Tender for Hiring Diesel/Petrol AC SUV/MUV Vehicle (8+1) for Bharuch Transmission Circle
Progress
Issue29-May-2026, 6:30 pm
AwardPending
Tender Type
Open
Sector
Utility Services
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
5
This government tender offers a unique opportunity for vehicle rental companies and fleet operators to supply a Diesel/Petrol driven AC SUV/MUV (8+1 seater) with driver for Gujarat Energy Transmission Corporation Limited in Bharuch. The contract duration is 24 months, supporting critical utility and transmission infrastructure projects. Bidders must meet strict eligibility and technical specifications, including vehicle age, registration, and safety standards. The tender process involves multiple evaluation stages, with emphasis on compliance, experience, and cost-effectiveness. The total estimated value is approximately ₹15.13 lakh. This procurement aligns with government efforts to enhance infrastructure efficiency and operational capacity in Gujarat. Interested companies should prepare comprehensive documentation, including registration, insurance, and technical certifications, to participate in this transparent bidding process. The tender ensures fair competition and adherence to government procurement norms, fostering reliable partnerships with public utility projects.
Scope Of Work
• Supply and provide one Diesel/Petrol driven AC SUV/MUV vehicle (8+1 seater) with driver.
• The vehicle must be newly registered vehicle not older than three years from the date of tender opening.
• The vehicle should be available for 12 hours daily as per the taxi passing requirement.
• The contract duration is 24 months.
• The vehicle should be equipped with all necessary safety and comfort features as per technical specifications.
• The selected bidder will be responsible for vehicle maintenance, insurance, and driver management.
• The vehicle must comply with all applicable Gujarat transport and safety regulations.
• The successful bidder must submit all required documents during technical evaluation, including registration, insurance, and technical specifications.
• The vehicle will be used primarily for official government purposes in Bharuch district, supporting Gujarat Energy Transmission Corporation Limited’s transmission operations.
| Specification | Details |
|---|---|
| Vehicle Type | SUV/MUV (8+1 Seater) |
| Fuel Type | Diesel or Petrol |
| Registration Age | Not registered before three years from due date |
| Duration | 24 months |
| Usage | 12 hours/day |
| Maintenance | To be borne by the contractor |
| Certification | As per government standards |
• Bidders must ensure availability of all documents such as registration, insurance, and technical compliance certificates before submission.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | SUV/MUV (8+1 seater) |
| Fuel | Diesel or Petrol |
| Registration | Not registered before 3 years from the due date |
| Age of Vehicle | Less than 3 years |
| Comfort Features | Air conditioning, power steering, seat belts, and safety features |
| Certification | Must meet Gujarat transport safety standards |
Process for technical compliance:
- Submit all registration and insurance documents.
- Provide technical specifications sheet signed by authorized dealer.
- Ensure vehicle features meet safety and comfort standards.
- Submit compliance certificates and technical test reports if applicable.
Technical verification will include inspection of the vehicle and review of submitted documents to ensure adherence to specified standards.
Financial Requirements
The estimated total cost for the contract is approximately ₹15,13,386. The financial bid must be submitted in the prescribed format, including the percentage rate for vehicle rental per month. Payment terms will be based on monthly invoices, subject to acceptance of vehicle condition and compliance with contractual obligations.
| Cost Component | Details |
|---|---|
| Base Cost | Rental fee for 12 hours daily |
| Maintenance | Included in rental or to be borne by the contractor |
| Insurance | To be borne by the contractor |
| Payment Schedule | Monthly, based on invoice submission |
| Total Estimated Cost | ₹15,13,386 |
The bidder must submit Schedule B along with the financial proposal, ensuring transparency and compliance with government procurement norms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
D C Patel
Bid Opening Authority
Superintending Engineer(TR) CO, GETCO Bharuch
Address
Maktampur GEB Office Bharuch
Contact Details
9925209681
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
E-110 Tender Bharuch.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and ownership documents for the vehicle.
✓ Must have a valid Gujarat Transport Department license.
✓ Must possess ISO certification or equivalent quality standards.
✓ Must submit EMD (Earnest Money Deposit) as specified.
✓ Must have experience in providing government or large corporate vehicle services.
✓ Must have valid GST registration, PAN, and Provident Fund registration.
✓ The bidder should have financial stability with average annual turnover of at least ₹15 lakh in the last three financial years.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹15,00,000 |
| Validity of Bid | 180 days from bid submission |
| EMD Amount | As specified in tender document |
✓ Bidders must submit all required technical and financial documents as per the tender guidelines.
✓ The bidder must be legally eligible under Indian law and compliant with all applicable transport and safety regulations.
Bidding Process
Process Timeline
1. Preliminary Stage
19-06-2026 16:02
2. Technical Stage
19-06-2026 16:05
3. Commercial Stage
19-06-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee payment acknowledgement receipt
Required 2
EMD payment acknowledgement receipt
RequiredStage - Technical Stage
1
all doccument as per QR for old vehicle
Required 2
Quotation for new vehicle
Required 3
Scan copy of Provident Fund Code Number registration Documents
Required 4
Scan copy of GST Registration Number registration Documents
Required 5
Scan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
6
Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
7
Scan copy of PAN Number Document
Required 8
Scan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154
Required 9
Scan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
Required 10
Any other documents
Required 11
Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet
RequiredStage - Commercial Stage
1
schedule B
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks to hire a Diesel/Petrol driven AC SUV/MUV vehicle (8+1 seater) with driver for Gujarat Energy Transmission Corporation Limited in Bharuch, Gujarat, for a period of 2 years to support utility and transmission operations under the DE(AM) 220kV Wagra project.
Who is eligible to participate in this tender?
Eligible bidders must have valid vehicle registration, Gujarat transport license, GST registration, PAN, and experience in government or large corporate vehicle services. They should also meet financial stability criteria with an annual turnover of at least ₹15 lakh and submit all required technical and financial documents as specified.
What are the key technical specifications for the vehicle?
The vehicle must be a newly registered SUV/MUV (8+1 seater), fuelled by diesel or petrol, not older than 3 years, equipped with safety features, and compliant with Gujarat transport safety standards. It should support 12 hours of daily operation and be maintained by the contractor.
What is the bid submission process and deadline?
Bidders must submit their electronic bids via the official portal between 29-05-2026 18:30 and 19-06-2026 16:00. The bid opening will occur on 19-06-2026 at 16:10. All documents must be complete, digitally signed, and submitted before the deadline to qualify.
How will the evaluation of bids be conducted?
Evaluation will be based on technical compliance (40%), financial offer (40%), and experience (20%). Bidders must meet minimum technical standards and provide all required documents. The highest scoring bid will be awarded, ensuring a transparent and fair process.
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Documents 1
E-110 Tender Bharuch.pdf
TENDER_DOCUMENT