Open Miscellaneous NPROCURE

Government Tender for Bi-Annual Contract of Hiring AC SUV/MUV Vehicles in Gujarat

Bid Publish Date

26-Dec-2025, 2:00 pm

Bid End Date

07-Jan-2026, 4:00 pm

Value

₹15,13,386

Progress

Issue26-Dec-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

This government tender offers a 24-month contract for the hire of AC SUV/MUV vehicles in Gujarat, specifically targeting public sector transportation needs for Gujarat Energy Transmission Corporation Limited. The project involves procuring model vehicles not more than 3 years old, equipped with safety features and compliant with latest safety standards. Bidders must demonstrate technical expertise, vehicle quality, and legal compliance to participate. The tender process includes multiple evaluation stages, with clear deadlines and submission requirements. The total estimated value is approximately INR 15.13 lakh, emphasizing reliability, safety, and service quality. This opportunity is ideal for vehicle rental companies, fleet operators, and logistics providers seeking to expand their government contracts. The process is conducted electronically via the nProcure portal, with detailed instructions and support available for participants.

Scope Of Work

• Provide closed-body Petrol/Diesel driven AC SUV/MUV vehicles with seating capacity of 6+1, model not more than 3 years old.
• Vehicles must be equipped with airbags for front seat occupants as per GOI regulations.
• Ensure all vehicles have valid RC registration, road permits, PUC certificates, vehicle fitness, and comprehensive insurance.
• Maintain regular maintenance and timely servicing to ensure vehicle reliability.
• Operate 12 hours per day covering a minimum of 3000 km per month.
• Vehicles must be fitted with airbags, ABS, and other safety features as per BIS standards.
• Submit quotations for proposed vehicles and undertake indemnity bonds.
• Comply with all RTO and government regulations including GST, PF registration, and Road Tax.
• Provide driver licenses and badges, and ensure drivers are trained and certified.
• Maintain records of vehicle fitness, insurance, and permits for inspection.

Specification Details
Vehicle Type AC SUV/MUV (Petrol/Diesel)
Seating Capacity 6+1
Model Year Not more than 3 years old
Safety Features Airbags, ABS, Vehicle Fitness Certificate
Insurance Valid comprehensive insurance
Registration RC book, Road permit, PUC certificate
Maintenance Regular servicing as per manufacturer guidelines
Operation Hours 12 hours/day
Minimum Monthly KM 3000 km

• Bidders must submit all required technical and financial documents as specified.
• The selected vendor will be responsible for vehicle maintenance, timely service, and compliance with safety standards.

Technical Specifications

Parameter Specification
Vehicle Type AC SUV/MUV (Petrol/Diesel)
Seating Capacity 6+1
Model Year Not more than 3 years old
Safety Features Airbags, ABS, Vehicle Fitness Certificate
Insurance Valid comprehensive coverage
Certification PUC, Road Permit, RC Book
Operation 12 hours/day, minimum 3000 km/month
Airbags Mandatory for front seat occupants
Manufacturing Date Vehicles manufactured on or after April 1, 2021
Standards As per AIS 145 and BIS specifications

Sequential Process:

  1. Submit technical documents.
  2. Undergo technical evaluation.
  3. Submit financial bid.
  4. Final selection based on evaluation criteria.

Financial Requirements

The estimated contract value is approximately INR 15,13,386, covering vehicle procurement, maintenance, and service charges. The financial bid must include a percentage rate for service charges, which will be evaluated alongside technical compliance. Payment terms are linked to service delivery milestones, with monthly payments based on verified KM and operational reports.

Cost Breakdown Amount (INR)
Vehicle procurement As per quotation
Maintenance & Service Included in bid
Total Estimated Cost 15,13,386

Payment Schedule:

  • 10% advance at contract signing.
  • 40% after vehicle delivery and initial inspection.
  • Remaining 50% based on monthly performance and KM verification.

Bidders must provide detailed cost proposals and adhere to the financial terms specified in the tender documents.

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Eligibility Criteria

✓ Must have valid vehicle registration, permits, and insurance.
✓ Must possess valid driver licenses and badges.
✓ Must submit tender fee acknowledgment receipt and EMD payment receipt.
✓ Must provide RC book registration, road permit, PUC, vehicle fitness, and insurance certificates.
✓ Must have PF registration and PAN/GST registration.
✓ Vehicles must meet safety and manufacturing standards as per GOI regulations.
✓ Bidders should have experience in vehicle rental services for government or corporate clients.
✓ Financial stability demonstrated through relevant documents.

Qualification Criteria Details
Tender Fee INR 1180
EMD As specified in tender documents
Experience Minimum 3 years in vehicle leasing or rental
Financial Turnover Minimum INR 10 lakh annually
Vehicle Standards Models not older than 3 years, compliant with BIS standards

✓ Bidders must submit all documents in the prescribed format and ensure compliance with technical specifications.

Bidding Process

Process Timeline

1. Preliminary Stage

07-01-2026 16:10

2. Technical Stage

07-01-2026 16:15

3. Commercial Stage

07-01-2026 16:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (6+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificates of Vehicle and driver covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for submitting bids is 07-01-2026 at 16:00. Bidders must ensure all documents are uploaded before this deadline to avoid disqualification.

What documents are required for technical qualification?

Bidders must submit RC book registration, road permit, PUC certificate, vehicle fitness certificate, insurance certificates, driver licenses, and other specified documents as detailed in the tender notice.

How can I participate in the online bidding process?

Participants need to procure a valid Digital Certificate and register on the nProcure portal. Training sessions are available every Saturday, and technical support is provided by (n)Code Solutions.

What are the evaluation criteria for selecting the vendor?

Evaluation is based on technical compliance (50%), experience (20%), financial bid (20%), and price competitiveness (10%). Minimum thresholds must be met for qualification.

Who is the contact for queries related to this tender?

All queries should be directed to The Superintending Engineer at Gujarat Energy Transmission Corporation Limited. Contact details are provided in the tender notice, including phone number 9925211138 and email [email protected].

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