Open Power and Energy NPROCURE

Government Tender for Hiring of AC Sedan Vehicles in Junagadh - Power & Energy Sector

Bid Publish Date

10-Dec-2025, 5:30 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹13,14,331

Location

JUNAGADH , GUJARAT

Progress

Issue10-Dec-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 8

VALVE PARTS AND ACCESSORIES VEHICLE PASSENGER MOTOR VEHICLES BAG PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for transportation service providers to supply AC sedan vehicles to Gujarat Energy Transmission Corporation Limited (GETCO) in Junagadh. The project involves hiring petrol/diesel-driven sedans such as Honda Amaze or Maruti Suzuki Dzire, with air bags and 4+1 seating, for a 2-year period. The vehicles will support official operations, requiring timely availability, regular maintenance, and compliance with safety standards. The tender process is structured into preliminary, technical, and commercial stages, with strict deadlines and document requirements. Eligible bidders must demonstrate experience, provide comprehensive documentation, and meet financial criteria, including GST registration and income tax returns. The estimated budget is around INR 13.14 lakh, with payments based on verified km operated. This opportunity is ideal for transportation providers seeking to work with government agencies in the power sector, emphasizing safety, reliability, and efficiency.

Scope Of Work

• Provide one AC sedan vehicle (Honda Amaze, Maruti Suzuki Dzire, or equivalent) with air bags in front seats and 4+1 seating capacity.

• The vehicle must be model year December 2022 or newer and maximum 3 years old.

• Operate 12 hours daily for 2 years, covering approximately 3000 km/month.

• The vehicle should be equipped with air conditioning, safety features, and emission compliance.

• Maintain the vehicle in good condition, adhering to all safety and emission standards.

• Provide driver services including licensed and trained drivers.

• Ensure timely vehicle availability after issuance of LOI, with a commitment letter detailing response time.

Specification Details
Model Honda Amaze / Maruti Suzuki Dzire / Equivalent
Seating 4+1 with air bags
Age of Vehicle Max 3 years (RTO passing December 2022)
Operation Hours 12 hours/day
Monthly Km 3000 km
Fuel Type Petrol/Diesel
Safety Features Air bags, vehicle fitness, insurance

• The bidder must submit all required documents including vehicle registration, permits, insurance, PUC, driver licenses, and tax documents as specified.
• The selected bidder will be responsible for vehicle maintenance, insurance renewals, and compliance with government regulations.

Technical Specifications

Parameter Specification
Vehicle Model Honda Amaze, Maruti Suzuki Dzire, or equivalent
Seating Capacity 4+1
Vehicle Age Not exceeding 3 years (from RTO passing December 2022)
Fuel Type Petrol or Diesel
Safety Features Air bags in front seats, vehicle fitness, insurance
Emission Norms Compliant with latest standards
Operation Hours 12 hours/day
Monthly Km 3000 km

Process:

  1. Submit all technical documents including vehicle registration, permits, and driver licenses.
  2. Provide a detailed quotation along with response time undertaking.
  3. Ensure vehicle readiness as per specifications before contract commencement.

Financial Requirements

The estimated cost for this 2-year contract is approximately INR 13,14,331.20. The financial proposal should include a per km rate and monthly fixed charges. Payment will be made quarterly based on verified km and operational reports. The bidder must submit a detailed cost breakdown in the prescribed format. The tender fee of INR 1180 and EMD are mandatory for bid submission. Payment terms include:

  • Initial payment upon contract signing.
  • Quarterly payments based on km operated.
  • Final settlement after completion of the contract period.
Cost Component Details
Estimated Cost INR 13,14,331.20
Payment Schedule Quarterly
Currency INR
Bid Validity 180 days

Bidders must ensure financial compliance and submit all supporting documents for verification.

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Eligibility Criteria

✓ Must have valid vehicle registration, permits, and insurance.
✓ Must provide proof of vehicle fitness, PUC certificates, and driver licenses.
✓ Must have a valid GST registration and PAN card.
✓ Must submit last two years' income tax returns.
✓ Must provide a notarized undertaking for P.F. registration if applicable.
✓ Vehicle age should not exceed 3 years from RTO passing date (December 2022).
✓ Must submit a detailed quotation and response within the specified deadline.

Qualification Requirement Details
Vehicle Age Max 3 years from RTO passing December 2022
Financial GST registration, PAN, Income Tax returns for last 2 years
Documents Vehicle registration, permits, insurance, fitness, PUC, driver licenses
Experience Proven experience in government vehicle contracts
Other Signed declarations, undertakings, and affidavits as required

Note: Bidders must meet all technical and financial eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:05

2. Technical Stage

31-12-2025 16:15

3. Commercial Stage

31-12-2025 16:30

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment

Required
2

Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment

Required

Stage - Technical Stage

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 4+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022

Required

Stage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 4+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022Yes

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 4+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to hire AC sedan vehicles for GETCO in Junagadh to support official transportation needs. The vehicles must meet specific safety, emission, and operational standards to ensure reliable service for the power and energy sector over a 2-year contract.

What are the eligibility criteria for bidders?

Bidders must provide valid vehicle registration, permits, insurance, PUC certificates, driver licenses, and meet financial criteria such as GST registration and income tax returns. The vehicle should not be older than 3 years from RTO passing date (December 2022). All required documents must be submitted as per the tender guidelines.

How is the bidding process structured?

The process involves registration, document download, submission of technical and financial bids, followed by technical and commercial evaluations. The entire process is scheduled between 10-12-2025 and 31-12-2025, with clear deadlines for each stage. Bidders must ensure complete and timely submissions to qualify.

What technical specifications must the vehicles meet?

Vehicles must be model year December 2022 or newer, with air bags, 4+1 seating, and emission compliance. They should operate 12 hours daily and cover 3000 km/month. The vehicles should be well-maintained, insured, and equipped with safety features as specified in the tender documents.

What is the estimated budget for this tender?

The estimated contract value is approximately INR 13,14,331.20. Bidders are required to submit a detailed financial proposal including per km rate and monthly fixed charges. Payment will be made quarterly based on verified km and operational reports, ensuring transparency and adherence to the budget.

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