Open Power and Energy NPROCURE

Government Tender for Hiring of AC Vehicles - Surat | DGVCL Contract Opportunity

Bid Publish Date

27-Nov-2025, 7:00 pm

Bid End Date

18-Dec-2025, 6:00 pm

Value

₹1,36,94,400

Location

SURAT , GUJARAT

Progress

Issue27-Nov-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

VEHICLE HIRING SERVICE

This government tender offers a significant opportunity for vehicle service providers to supply AC cars such as Mahindra XUV 700, Maruti Ertiga, and KIA Carens on a contract basis for Dakshin Gujarat Vij Company Ltd. (DGVCL) at their Surat Corporate Office. The project aims to enhance transportation logistics for government operations within the power sector. Bidders must meet strict eligibility criteria, including GST registration, experience in vehicle hiring, and submission of required documents. The procurement process involves multiple stages with clear evaluation criteria focusing on technical compliance and cost competitiveness. The estimated project value is approximately INR 1.37 crore, with a bid deadline of 18-12-2025. This tender is ideal for reputed vehicle rental companies seeking to expand their government sector portfolio. The process emphasizes transparency, timely submission, and adherence to safety and quality standards, making it a valuable opportunity for professional vehicle providers in Gujarat.

Scope Of Work

The scope of work includes the following key deliverables:

  • Provision of AC cars such as Mahindra XUV 700, Maruti Suzuki Ertiga, KIA Carens, or higher models on a contract basis.
  • Vehicles must be brand new or well-maintained with valid registration and insurance.
  • Vehicles should be equipped with air conditioning, comfortable seating, and safety features.
  • Bidders must ensure timely delivery and availability of vehicles as per the schedule.
  • Maintenance and servicing of vehicles during the contract period.
  • Compliance with all legal and safety standards mandated by government authorities.

The process involves:

  1. Submission of tender documents including technical and financial bids.
  2. Evaluation of bids based on technical compliance and cost.
  3. Final selection and award of contract.
Vehicle Model Features Capacity
Mahindra XUV 700 Modern, Comfortable, Air-conditioned 5-7 persons
Maruti Suzuki Ertiga Fuel-efficient, Air-conditioned 7 persons
KIA Carens Premium features, Air-conditioned 6-7 persons

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Specification
Model Year 2023 or later
Fuel Type Petrol or Diesel
Air Conditioning Yes
Seating Capacity 5 to 7 persons
Registration Valid registration certificate
Insurance Comprehensive insurance coverage
Maintenance Regular servicing as per manufacturer guidelines

Sequential process for technical compliance:

  1. Submit detailed vehicle specifications.
  2. Provide proof of registration and insurance.
  3. Demonstrate vehicle condition and maintenance records.
  4. Ensure vehicles meet safety and emission standards.

Vehicles must be brand new or in excellent condition and comply with Gujarat transport regulations.

Financial Requirements

The estimated total budget for this tender is approximately INR 1.37 crore. The financial bid should include a comprehensive cost breakdown:

Cost Component Amount (INR)
Vehicle Rental per month As per bid
Maintenance & Servicing Included
Fuel & Other Expenses To be quoted
Total Estimated Cost INR 13,69,44,000

Payment terms are as follows:

  • 60% of the total amount payable quarterly.
  • Remaining 40% after successful completion of contract.
  • Payments to be made via RTGS/NEFT upon submission of invoice and compliance documents.
  • Bidders should include all applicable taxes and levies in their quotes.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and submit GST registration certificate.
  • ✓ Must attach original receipt of payment for tender fee and EMD.
  • ✓ Must provide cancel check or bank details for EMD refund.
  • ✓ Should have experience in vehicle hiring services for government or reputed private organizations.
  • ✓ Must submit all technical documents as specified in the tender.
Financial Qualification Details
Estimated Cost INR 13,69,4400.00
EMD Amount As specified (or equivalent)
Validity of Bid 180 days from submission deadline
  • Important: Bidders must comply with all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

19-12-2025 11:00

2. Technical Stage

20-12-2025 11:00

3. Commercial Stage

22-12-2025 11:00

Required Forms

Preliminary

Tender Fee RTGS/NEFT_Online Form

User Defined Template-Standard

Required

EMD RTGS/NEFT_Online Form R2

User Defined Template-Standard

Required

Technical

Tech Stage (Civil)

User Defined Template-Standard

Required

Commercial

Price Bid Vehicle-1

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attache Scan copy of Original Receipt of Payment of Tender Fee & EMD amount

Required
2

Attache Cancel Check/Bank Details for EMD refund

Required
3

Attaché GST Registration Certificate

Required

Stage - Technical Stage

1

All Tender Documents as per tender required to be attached

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 18th December 2025 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this deadline to be considered.

What documents are required to participate in the tender?

Eligible bidders must submit:

  • Original receipt of payment for tender fee and EMD
  • Cancel check or bank details for EMD refund
  • GST registration certificate
  • All technical documents as specified in the tender.
    Failure to provide these documents may result in disqualification.
How will the evaluation process be conducted?

The evaluation involves technical and financial assessments:

  • Technical bids are evaluated based on vehicle quality, compliance, and experience.
  • Financial bids are opened only for technically qualified bidders.
  • Final selection is based on combined scores with 50% weightage to technical and 30% to cost.
Can I attend the vendor training sessions?

Yes, free vendor training is organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, GNFC Ltd. in Ahmedabad. These sessions help bidders understand the online bidding process and document submission requirements.

What is the estimated value of this tender?

The estimated contract value is approximately INR 1.37 crore (INR 13,69,44,000). Bidders should prepare their proposals accordingly, including all costs related to vehicle provision and maintenance.

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