Open Power and Energy NPROCURE

Government Tender for Hiring Diesel/Petrol Air-Conditioned SUV Vehicles for Gujarat Power Sector

Bid Publish Date

12-Nov-2025, 6:00 pm

Bid End Date

03-Dec-2025, 4:00 pm

Value

₹20,17,848

Location

JUNAGADH , GUJARAT

Progress

Issue12-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES VEHICLE CONSTRUCTION PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an exclusive opportunity for vehicle rental companies to supply air-conditioned SUVs for Gujarat's power transmission projects. The contract involves hiring Mahindra Scorpio, Bolero, Neo, TUV, or equivalent vehicles with 6+1 seating, airbags, and safety features. The 2-year contract aims to support power infrastructure development by providing reliable transportation for Gujarat Energy Transmission Corporation Limited (GETCO). Bidders must meet strict eligibility criteria, including vehicle age, technical specifications, and documentation requirements. The tender process is transparent, with clear deadlines and evaluation criteria, ensuring fair competition among experienced service providers. This opportunity is ideal for companies specializing in vehicle leasing, fleet management, and government contracts within the power sector. The estimated project value is approximately INR 20.17 lakh, with detailed terms outlined in the tender document available for download. Participate now to contribute to Gujarat's power infrastructure growth and secure a government contract in the transportation sector.

Scope Of Work

The scope of work includes:

  • Provision of air-conditioned SUVs (model: Mahindra Scorpio, Bolero, Neo, TUV, or equivalent) with 6+1 seating capacity and airbags.
  • Vehicle specifications:
    Parameter Requirement
    Model Latest or within 3 years of RTO passing (November 2022)
    Fuel Type Diesel or Petrol
    Air Conditioning Yes
    Seating 6+1 with seat belts
    Safety Features Airbags in front seats
    Vehicle Age Maximum 3 years
  • Operational duties:
    1. Provide vehicles for 12 hours daily.
    2. Ensure availability within specified time after LOI.
    3. Maintain vehicle fitness, insurance, and permits.
    4. Submit all required documents including RC book, permit, PUC, driving license, fitness, insurance, and others.
  • Documentation and compliance:
    • Submit scan copies of all technical documents.
    • Provide price bills for the last 15 days.
    • Complete P.F., GST, Income Tax, and partnership deed documentation.
  • Contract terms:
    • Duration: 24 months.
    • Monthly mileage: 4000 km.
    • Bid validity: 180 days.
    • Payment will be processed as per the agreed schedule.

Bidders must adhere to all technical, safety, and legal requirements specified in the tender document, ensuring the vehicles meet Gujarat RTO standards and are suitable for government use.

Technical Specifications

Parameter Specification
Vehicle Model Mahindra Scorpio, Bolero, Neo, TUV, or equivalent
Age of Vehicle Maximum 3 years from RTO passing (Nov 2022)
Fuel Type Diesel or Petrol
Seating Capacity 6+1 with seat belts
Safety Features Airbags in front seats
Air Conditioning Yes
Certification RC, permit, PUC, fitness, insurance valid
Vehicle Condition Well-maintained, with valid fitness and insurance

Sequential process for vehicle deployment:

  1. Submit all technical documents.
  2. Vehicle inspection and verification.
  3. Vehicle allocation after approval.
  4. Regular maintenance and compliance checks.

Technical compliance ensures safety, reliability, and legal adherence for government transportation needs.

Financial Requirements

The estimated project cost is approximately INR 20,17,847.92. Bidders must submit a price bid indicating their percentage rate for the rental service. The cost breakdown includes:

Cost Component Amount (INR)
Tender Fee 1,180
Estimated Contract Value 20,17,847.92

Payment terms are based on monthly invoicing, subject to verification of vehicle condition and compliance. Bidders should include all costs related to vehicle maintenance, insurance, permits, and taxes in their bid. The bid offer must remain valid for 180 days from submission date.

The successful bidder will be paid as per the contract schedule, with clear milestones and documentation requirements.

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Eligibility Criteria

✓ Must have valid GST registration and P.F. registration.
✓ Must submit RTGS/NEFT/Online receipt for tender fee and EMD.
✓ Must provide proof of vehicle ownership such as RC book, permit, fitness, and insurance documents.
✓ Vehicles must be maximum 3 years old (RTO passing date: November 2022).
✓ Must possess driver’s license, eye sight certificate, and tax bills.
✓ Submit Partnership Deed (if applicable), Income Tax returns for the last two years, and PAN card.
✓ Provide signed annexures and tender documents.
✓ Submit undertaking of declaration regarding relationships with employees.
✓ Must demonstrate ability to provide vehicles within specified time after LOI.

Qualification Criteria Details
Minimum vehicle age 3 years (RTO passing Nov 2022)
Financial stability Last two years' Income Tax returns
Vehicle documentation RC book, permit, PUC, insurance, fitness certificate
Other documents Partnership deed, PAN, GST, notarized power of attorney

Note: All documents must be notarized where applicable and submitted in scanned format as per tender instructions.

Bidding Process

Process Timeline

1. Preliminary Stage

03-12-2025 16:05

2. Technical Stage

03-12-2025 16:15

3. Commercial Stage

03-12-2025 16:30

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment

Required
2

Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment

Required

Stage - Technical Stage

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 19.11.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -November 2022

Required

Stage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 19.11.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing -November 2022Yes

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 19.11.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -November 2022

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified vehicle rental companies to provide air-conditioned SUVs (model: Mahindra Scorpio, Bolero, Neo, TUV, or equivalent) for Gujarat's power transmission projects, specifically for Deputy Engineer Construction Sub-Division UPLETA. The vehicles will support power infrastructure development over a 2-year period, ensuring reliable transportation for officials and staff.

What are the key eligibility criteria for bidders?

Bidders must possess GST and P.F. registration, submit RTGS/NEFT receipts for tender fee and EMD, and provide vehicle ownership documents such as RC book, permit, PUC, fitness, and insurance. Vehicles must be maximum 3 years old (from RTO passing date: November 2022). Additional requirements include income tax returns, PAN card, partnership deed if applicable, and signed tender documents. All documents should be notarized and submitted in scanned format.

What is the scope of work for vehicle suppliers?

Suppliers are responsible for providing well-maintained, air-conditioned SUVs with 6+1 seating capacity, airbags, and safety features. Vehicles must be available for 12 hours daily, meet all technical and safety standards, and be delivered within the specified time after LOI. The scope includes vehicle maintenance, documentation, and compliance with Gujarat RTO standards.

How is the bidding process structured?

The process involves registration, document submission, and bid opening on 3rd December 2025. Bids are evaluated based on technical compliance, financial offer, and experience. The highest-scoring compliant bidder will be awarded the contract. Timelines are clearly defined, with bid submission ending at 4:00 PM and evaluation immediately following. Bidders must ensure complete documentation and adherence to deadlines.

What are the important dates and deadlines for this tender?

Key dates include:

  • Bid Start: 12th November 2025
  • Bid Submission Deadline: 3rd December 2025 at 4:00 PM
  • Bid Opening: 3rd December 2025 at 4:15 PM
  • Evaluation & Award Notification: 10th December 2025

Bidders should submit all documents before the deadline and prepare for the evaluation process scheduled immediately after bid closing. Missing deadlines may result in disqualification.

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