Open Power and Energy NPROCURE

Government Tender for Hiring 7-Seater Diesel Vehicles for Power Sector Operations

Bid Publish Date

07-Nov-2025, 5:30 pm

Bid End Date

28-Nov-2025, 4:00 pm

Value

₹13,74,786

Location

SURENDRANAGAR , GUJARAT

Progress

Issue07-Nov-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an excellent opportunity for transportation service providers to supply 7-seater diesel vehicles for power sector operations. The contract involves providing latest model vehicles such as Bolero, Tata Sumo, Scorpio, or Xylo, for daily 12-hour operations at the 66KV Sadla substation over a 24-month period. Bidders must meet specific eligibility criteria, including vehicle registration within the last 3 years, valid licenses, and necessary permits. The total estimated value of the project is approximately INR 13,74,786, with a bid validity of 180 days. This tender is ideal for fleet management companies, vehicle leasing firms, and transport service providers aiming to expand their footprint in the government sector within the power transmission industry. The process is conducted electronically, ensuring transparency and efficiency, with detailed guidelines available in the tender document. Don't miss this opportunity to contribute to Gujarat’s power infrastructure development.

Scope Of Work

The selected bidder shall provide diesel-driven closed-body 7-seater vehicles that meet the following specifications:

  • Vehicles must be latest models such as Bolero, Tata Sumo, Scorpio, or Xylo.
  • Vehicles should not be registered more than 3 years prior to the tender opening date.
  • Vehicles must have valid RC Book, Insurance, PUC, Contract Carriage permit, and Vehicle Fitness certificates.
  • The service involves daily operation for 12 hours at the 66KV Sadla substation.

The scope includes:

  • Supplying vehicles as per the specifications.
  • Ensuring vehicles are well-maintained and insured.
  • Providing driver services with valid licenses.
  • Maintaining vehicle documentation and permits.

The process involves:

  1. Bid submission via the official portal before the deadline.
  2. Technical evaluation based on vehicle compliance and documentation.
  3. Price bid opening for shortlisted bidders.
  4. Contract signing with the successful bidder.
Vehicle Type Model Examples Registration Age Limit
7-Seater Diesel Bolero, Tata Sumo, Scorpio, Xylo Not registered before 3 years

The bidder must ensure all vehicles meet the technical and legal standards specified in the tender document.

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Specification
Model Year Not older than 3 years
Fuel Type Diesel
Seating Capacity 7 seats
Vehicle Type Closed-body, non-AC
Registration Valid RC Book, Insurance, PUC, and Fitness Certificate

Procedures include:

  • Inspection of vehicles upon award.
  • Verification of documents.
  • Ensuring compliance with safety and emission standards.

All vehicles must be maintained in good condition and ready for daily operation as per the specified schedule.

Financial Requirements

The estimated contract value is approximately INR 13,74,786. The payment will be made in accordance with the terms specified in the tender document, typically on a monthly basis after submission of invoices and vehicle logs. The bidder must submit an EMD of INR 25,000 along with the bid. The bid price should be inclusive of all taxes, duties, and charges.

Cost Component Amount (INR)
Vehicle Cost As per quotation
Service Charges As per bid
Total Estimated Cost 13,74,786

Payment terms:

  • Monthly payments based on verified vehicle operation logs.
  • Retention of 5% until contract completion.
  • Final settlement after project completion and acceptance.

Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines.

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Eligibility Criteria

✓ Must submit a scanned copy of the tender document duly signed and stamped.
✓ Vehicles offered must not be registered more than 3 years before the tender opening date.
✓ Valid driving license and badge or TRANS TYPE as per latest RTO/Govt. rules.
✓ Provide PF Registration Code.
✓ Submit copy of PAN Card and GST registration.
✓ Include details of partners, directors, and partnership deed if applicable.
✓ Provide notarized Power of Attorney if applicable.
✓ Submit MSME registration certificate if applicable.
✓ Last 3 years' profit and loss balance sheet with ITR.
✓ EMD amount of INR 25,000 must be submitted along with the bid.
✓ Submit quotation and vehicle documents like RC Book, Insurance, PUC, etc.

Financial Qualification Criteria Details
Minimum turnover in last 3 years INR 10 Lakhs
Experience in similar contracts At least 1 government vehicle supply contract in the last 2 years

Note: All documents must be valid, current, and properly attested.

Bidding Process

Process Timeline

1. Technical Bid

28-11-2025 18:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

The Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening.

Required
3

Copy of driving license of LMV taxi cab & Badge or TRANS TYPE or as per latest RTO/Govt. Rules (Learning license will not be considered).

Required
4

PF Registration Code

Required
5

Copy of PAN Card

Required
6

GST registration

Required
7

Details of partners Directors of the Firm Company. Partnership Deed if applicable.

8

Copy of Notarized Power of Attorney as the case may be

9

Duly attested copy of MSME registration If applicable

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

Additional 25000 EMD if Quotation Submitted

12

Quotation

13

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 28th November 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time. Late submissions will not be accepted under any circumstances.

What documents are required to qualify for this tender?

Bidders must submit scanned copies of the tender document signed and stamped, vehicle registration documents not older than 3 years, valid driving licenses, PF registration, PAN, GST registration, balance sheets of last 3 years, and EMD of INR 25,000. Vehicle documents like RC Book, Insurance, PUC, and Fitness Certificates are also mandatory.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), experience (20%), and financial offer (30%). A minimum of 70% marks in technical evaluation is required to qualify for price bid opening. The final selection will be based on the combined score.

Can I participate in the tender if I am a new service provider?

Yes, new service providers can participate provided they meet all eligibility criteria, including vehicle registration within 3 years, valid licenses, and financial stability. Proper documentation and experience in similar contracts will strengthen your bid.

What is the scope of work for this tender?

The scope involves supplying 7-seater diesel vehicles such as Bolero, Tata Sumo, Scorpio, or Xylo, not older than 3 years, with valid permits and insurance. Vehicles must operate daily for 12 hours at the 66KV Sadla substation, ensuring reliable transportation for technical staff over a 24-month period.

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