Monthly Basis Cab & Taxi Hiring Services - SUV; Hiring of two nos of SUV road vehicle for official
Northern Railway
JAMMU, JAMMU & KASHMIR
Posted:
12 February 2025
Closed:
5 March 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Diesel/Petrol Air-Conditioned SUV Vehicles for GETCO Junagadh
Progress
Issue30-May-2026, 6:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender offers a unique opportunity for vehicle service providers to supply air-conditioned SUVs for GETCO's Junagadh division. The project involves hiring diesel or petrol-driven vehicles with 6+1 seating, equipped with safety features like airbags, and compliant with RTO standards. The contract duration is 2 years, covering daily operational hours and monthly mileage of 4000 km. Bidders must meet strict eligibility and technical criteria, submit mandatory documents, and participate in a transparent procurement process. The estimated project value is approximately INR 20.17 lakh, with payments made monthly based on performance and mileage. This tender is ideal for transport companies, fleet operators, and authorized vehicle providers seeking to collaborate with government agencies in Gujarat. The process emphasizes fair evaluation, compliance, and timely delivery, ensuring efficient support for government infrastructure projects.
Scope Of Work
The scope of this tender encompasses the supply and maintenance of diesel or petrol-driven, air-conditioned, closed-body SUV vehicles suitable for government use. Key deliverables include:
- Providing vehicles meeting RTO standards with 6+1 seating arrangements.
- Vehicles must be model Mahindra Scorpio, Bolero, Neo, TUV, or equivalent.
- Vehicles should be maximum 3 years old (RTO passing June 2023).
- Vehicles must be equipped with airbags, vehicle fitness certificates, insurance, and PUC certificates.
- Bidders must submit original quotations for new vehicles or RC books, permits, and other documents for used vehicles.
- Timely delivery of vehicles after issuance of LOI (Letter of Intent).
- Maintain monthly mileage of 4000 km with 12-hour daily operation.
- Compliance with all technical, safety, and environmental standards.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Technical evaluation based on submitted documents.
- Commercial evaluation based on percentage rate.
- Final award to the most suitable bidder.
Bidders are responsible for ensuring all documents are up-to-date and valid, including P.F., GST, Income Tax returns, and partnership deeds if applicable.
Technical Specifications
Vehicles must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | Mahindra Scorpio, Bolero, Neo, TUV or equivalent |
| Seating Capacity | 6+1 persons |
| Vehicle Age | Maximum 3 years (RTO passing June 2023) |
| Airbags | Front seats |
| Fuel Type | Diesel or Petrol |
| Air Conditioning | Yes |
| Vehicle Fitness | Valid fitness certificate |
| Insurance | Valid insurance certificate |
| PUC Certificate | Valid, renewed every six months |
| Driver License | Valid LMV/CAB/Badge |
| Additional | Road permit, RC book, and passing certificate |
The process involves:
- Inspection of vehicle documents.
- Verification of vehicle age and safety features.
- Submission of technical compliance certificates.
- Final approval based on technical evaluation.
Financial Requirements
The estimated project budget is approximately INR 20,17,847.92. Bidders must submit financial bids in percentage rates, which will be evaluated for competitiveness. Payment terms include:
- Monthly payments based on mileage and operational hours.
- Security deposit (EMD) of INR 1180.
- Payments will be processed upon submission of valid invoices and completion of service milestones.
- The bid offer validity is 180 days from the bid submission deadline.
Cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | 1180 |
| Estimated Contract Value | 20,17,847.92 |
| Payment Schedule | Monthly, based on mileage and service logs |
| Security Deposit | INR 1180 |
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,17,848
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (TR), GETCO, JUNAGADH
Bid Opening Authority
Superintending Engineer (TR), GETCO, JUNAGADH
Address
66kv Zanzarada S/S Campus, Opp. Nandarayji Gaushala, Dhandhusar Road, Zanzarada Junagadh.
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
TCJND-2026-27-N-28 Hiring of Vehicle for DE Link line.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration and P.F. registration.
- ✓ Must submit RTGS/NEFT receipt for tender fee and EMD.
- ✓ Must provide RC book, road permit, PUC, fitness, insurance, and driver licenses for used vehicles.
- ✓ For new vehicles, original quotations must be submitted.
- ✓ Maximum vehicle age should be 3 years (RTO passing June 2023).
- ✓ Must submit last two years' Income Tax returns and PAN card.
- ✓ Must provide eye sight certificates for drivers.
- ✓ Must submit undertaking of delivery time after LOI.
- ✓ Must include Diesel/Petrol Price Bill for the preceding 15 days.
- ✓ All documents should be notarized where applicable.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | INR 1180 |
| Estimated Cost | INR 20,17,847.92 |
| Validity of Bid | 180 days |
| Completion Period | 24 months |
| Location | Junagadh |
Bidding Process
Process Timeline
1. Preliminary Stage
20-06-2026 16:05
2. Technical Stage
20-06-2026 16:15
3. Commercial Stage
20-06-2026 16:30
Required Forms
Preliminary
Tender Fee
User Defined Template-Standard
EMD
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment
Required 2
Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment
RequiredStage - Technical Stage
1
Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle
Required 2
Copy of road ( Contract carriage) permit of vehicle, if old Vehicle
Required 3
Copy of PUC certificate ( regularly renewed every Six month), if old vehicle
Required 4
Copy of driving license of LMV/CAB/Badge
Required 5
Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.
Required 6
Copy of vehicle fitness certificate, if old vehicle.
Required 7
Copy of insurance certificate, if old vehicle.
Required 8
Eye sight certificate from eye Dr. for Driver.
Required 9
Original quotation scan Copy should be submitted, if new vehicle
Required 10
Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)
Required 11
Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 06.06.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.
Required 12
Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.
Required 13
Copy of GST Registration
Required 14
Copy of notarized power of attorney as the case may be.
Required 15
Copy of partnership deed if any.
Required 16
Last two year Income Tax return Copy.
Required 17
Copy of PAN card
Required 18
Signed and scanned copy of Annexure-1 to 10
Required 19
Signed Copy of Tender Documents
Required 20
Signed Copy of Tender Documents 1
21
Signed Copy of Tender Documents 2
22
Any other documents required for particular and specific work
Required 23
Others
24
Undertaking of Declaration of Relationship with Employee
Required 25
Maximum 03 years old vehicle should be allowed i.e. RTO passing -June 2023
RequiredStage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 06.06.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing -June 2023Yes
1
Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle
Required 2
Copy of road ( Contract carriage) permit of vehicle, if old Vehicle
Required 3
Copy of PUC certificate ( regularly renewed every Six month), if old vehicle
Required 4
Copy of driving license of LMV/CAB/Badge
Required 5
Copy of Taxi/Maxi passing certificate of minimum 6+1 persons.
Required 6
Copy of vehicle fitness certificate, if old vehicle.
Required 7
Copy of insurance certificate, if old vehicle.
Required 8
Eye sight certificate from eye Dr. for Driver.
Required 9
Original quotation scan Copy should be submitted, if new vehicle
Required 10
Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)
Required 11
Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 06.06.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.
Required 12
Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.
Required 13
Copy of GST Registration
Required 14
Copy of notarized power of attorney as the case may be.
Required 15
Copy of partnership deed if any.
Required 16
Last two year Income Tax return Copy.
Required 17
Copy of PAN card
Required 18
Signed and scanned copy of Annexure-1 to 10
Required 19
Signed Copy of Tender Documents
Required 20
Signed Copy of Tender Documents 1
21
Signed Copy of Tender Documents 2
22
Any other documents required for particular and specific work
Required 23
Others
24
Undertaking of Declaration of Relationship with Employee
Required 25
Maximum 03 years old vehicle should be allowed i.e. RTO passing -June 2023
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire air-conditioned SUV vehicles (model Mahindra Scorpio, Bolero, Neo, TUV, or equivalent) for GETCO's Construction Division in Junagadh. The vehicles will be used by Deputy Engineers for 12 hours daily over 2 years, covering approximately 4000 km/month to facilitate official operations. The procurement emphasizes vehicle safety, compliance, and timely delivery, ensuring reliable transportation for government activities.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST and P.F. registrations, submit RTGS/NEFT receipts for tender fee and EMD, and provide vehicle documents such as RC book, permits, PUC, fitness, insurance, and driver licenses. For used vehicles, vehicle age should not exceed 3 years, with all documents duly notarized. Additionally, bidders must submit Income Tax returns, PAN card, and other statutory documents. Compliance with technical specifications and submission of all mandatory documents are essential for eligibility.
What is the bidding process and timeline?
The bidding process involves publication of tender, followed by bid submission starting on 30-05-2026 at 18:30 hours and closing on 20-06-2026 at 16:00 hours. Bidders must submit all required documents before the deadline. The technical evaluation occurs on 20-06-2026 at 16:15, followed by commercial evaluation at 16:30. The bid opening is conducted by the Superintending Engineer (TR) in Junagadh. Successful bidders will be notified, and the contract will be awarded based on evaluation scores.
What technical specifications must the vehicles meet?
Vehicles must be diesel or petrol-driven, air-conditioned SUVs with 6+1 seating capacity, model Mahindra Scorpio, Bolero, Neo, TUV, or equivalent, and maximum 3 years old (RTO passing June 2023). They should be equipped with front airbags, valid fitness, insurance, and PUC certificates, and driver licenses. The vehicles must also comply with RTO permits and safety standards. The process involves inspection of documents, verification of vehicle age, and technical approval based on compliance with specifications.
What is the estimated contract value and payment terms?
The estimated contract value is approximately INR 20,17,847.92. Payments will be made monthly based on mileage and operational hours, with security deposit of INR 1180. The payment schedule depends on invoice submission and service milestones. The bid offer validity is 180 days from the submission deadline, ensuring bidders have ample time for planning and compliance.
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Documents 1
TCJND-2026-27-N-28 Hiring of Vehicle for DE Link line.pdf
TENDER_DOCUMENT