Open Water Resources NPROCURE

Government Tender for Hiring Vehicle on Monthly Rental Basis with Driver in Vadodara

Bid Publish Date

15-Dec-2025, 4:30 pm

Bid End Date

22-Dec-2025, 6:00 pm

Value

₹3,29,190

Location

VADODARA , GUJARAT

Progress

Issue15-Dec-2025, 4:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Water Resources

Tender Fee

₹1,500

Contract Form

Works

Completion Period

06  Months

Currency Type

Single

Categories 6

FLORICULTURE AND SILVICULTURE VEHICLE TRANSPORTATION IRRIGATION RENTAL VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for transportation service providers to supply vehicles on a monthly rental basis with drivers for Vadodara Irrigation Division. The project aims to support water resource management activities by ensuring reliable transportation for government officials. Bidders must meet strict eligibility and technical criteria, including vehicle standards, insurance, and experience in government projects. The tender process is conducted online via the NPROCURE portal, with clear deadlines and evaluation criteria. The successful bidder will provide well-maintained vehicles, qualified drivers, and timely services over a 6-month period, with a total estimated value of INR 3,29,190. This opportunity is ideal for companies specializing in fleet leasing, vehicle maintenance, and transportation logistics seeking to collaborate with government departments in Gujarat.

Scope Of Work

The selected service provider shall be responsible for providing vehicles on a monthly rental basis, complete with qualified drivers, to support Vadodara Irrigation Division. The scope includes:

  • Supplying vehicles as per specifications outlined in the tender documents.
  • Ensuring vehicles are well-maintained, insured, and compliant with safety standards.
  • Providing drivers with valid licenses and proper training.
  • Maintaining a log of vehicle usage and service records.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation and shortlisting based on eligibility and technical criteria.
  3. Final selection and contract award.
  4. Deployment of vehicles and drivers upon contract signing.

Key deliverables include:

  • Fully operational vehicles ready for service.
  • Regular maintenance and timely servicing.
  • Accurate record-keeping and reporting.

The vehicles must meet the following specifications:

Parameter Requirement
Vehicle Type Passenger Car / Van
Seating Capacity Minimum 4 passengers
Fuel Type Petrol/Diesel
Insurance Valid comprehensive insurance

The service provider shall adhere to the timelines and quality standards specified in the tender documents.

Technical Specifications

Vehicles must conform to the following technical parameters:

Specification Details
Vehicle Type Passenger Car / Van
Seating Capacity Minimum 4 seats
Fuel Type Petrol or Diesel
Age of Vehicle Not older than 3 years
Insurance Valid comprehensive policy
Maintenance Regular servicing as per manufacturer guidelines

Sequential process for compliance:

  1. Submit vehicle details and registration documents.
  2. Ensure vehicle inspection and approval.
  3. Maintain records of service and insurance.
  4. Provide ongoing maintenance and timely repairs.

Vehicles must be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated contract value is INR 3,29,190 for a 6-month period. The financial proposal should include:

Cost Component Amount (INR)
Monthly Rental As per bid
Driver Charges Included in rental
Maintenance & Insurance Included
Total Estimated Cost INR 3,29,190

Payment terms are:

  • 50% advance upon contract signing.
  • Remaining 50% in installments based on monthly performance and submission of service reports.
  • Payments will be processed through bank transfer upon verification.

Bidders must provide a detailed financial quotation aligned with these terms.

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Eligibility Criteria

✓ Must have valid registration and licensing for transportation services.
✓ Proven experience in providing vehicle rental services to government or corporate clients.
✓ Financial stability demonstrated through turnover and balance sheets.
✓ Must possess valid GST registration and PAN card linked with Aadhar.
✓ Submit EMD via FDR of a scheduled or nationalized bank.
✓ Provide necessary certificates: GST, PAN, Vehicle RC, PUC, Taxi parsing, Insurance.

Qualification Criteria Minimum Requirement
Annual Turnover INR 10 Lakhs
Experience At least 2 years in vehicle leasing
Valid License Transportation and vehicle operation
Financial Documents Audited financial statements for last 2 years
Certification GST, PAN, Insurance, RC Book, PUC

Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

23-12-2025 11:00

2. commercial stage

23-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Bid Document Fee / Tender Fee

Required
2

E.M.D. by F.D.R. of any Schedule Bank or Nationalized Bank

Required
3

GST Certificate / PAN Card linked with Aadhar card

Required
4

Copy of R.C Book

Required
5

Copy of P.U.C BOOK

Required
6

Taxi parsing Certificate

Required
7

Pre Qualification Form (As per schedule-3)

Required
8

vehicle information schedule(As per schedule-3-11(A))

Required
9

Undertaking form (on Rs.300 Stamp)

Required
10

Insurance policy

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified transportation service providers to supply vehicles on a monthly rental basis with drivers for Vadodara Irrigation Division, ensuring reliable and efficient transportation support for government officials involved in water resource management.

Who can participate in this tender?

Eligible bidders include companies with proven experience in vehicle leasing and transportation services, possessing valid licenses, GST registration, and financial stability. They must meet all specified eligibility criteria outlined in the tender documents.

What are the key documents required for bid submission?

Bidders need to submit Tender Fee, EMD via FDR, GST Certificate, PAN Card, Vehicle RC Book, PUC Certificate, Taxi Parsing Certificate, Pre-Qualification Form, Vehicle Schedule, Undertaking on Rs.300 Stamp, and Insurance Policy. All documents must be valid and compliant.

What is the evaluation process for this tender?

Bids are evaluated based on technical competence, experience, and cost-effectiveness. Technical bids are scored on quality and compliance, with minimum thresholds. Financial bids are scored on competitiveness, contributing to the overall evaluation weighted at 80%.

What are the important deadlines to remember?

Key dates include the bid submission start on 15-12-2025, bid closing on 22-12-2025, and bid opening on 23-12-2025. Bidders must ensure timely submission of all required documents to avoid disqualification.

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