Government Tender for Mandap and Catering Services in Surat Forest Department

The selected service provider will be responsible for providing comprehensive Mandap and Catering services for official events organized by the Surat Forest Department. Key deliverables include:

• Setup of Mandap structures suitable for various event sizes and themes
• Provision of catering services including menu planning, food preparation, and serving
• Provision of necessary equipment such as tables, chairs, linens, and decoration materials
• Ensuring timely setup and dismantling of arrangements as per event schedule

The process involves:

1. Receiving detailed event requirements from the department
2. Preparing a proposal with layout, menu, and cost estimates
3. Securing approval from the department
4. Executing setup and catering on the scheduled dates
5. Dismantling and cleanup post-event

Specifications include:

The vendor must ensure compliance with safety and hygiene standards, and coordinate closely with departmental officials to meet all specifications.

The vendor shall provide services conforming to the following technical parameters:

Sequential process:

• Submit detailed technical proposal
• Conduct site inspection if required
• Obtain approval from the department
• Execute setup and service as per schedule
• Ensure quality control and hygiene standards are maintained throughout

The total budget for this tender is estimated between ₹2,00,000 and ₹5,00,000, depending on the scope and event size. The cost breakdown includes:

Payment terms include:

• 50% advance upon contract signing
• Remaining 50% post-event, upon submission of completion report and invoice
• Payments are subject to approval of deliverables and compliance with standards