Open State Governments & UT NPROCURE

Government Tender for Manpower Supply for Shahibaug Guest House Upkeep 2025-2026

Bid Publish Date

06-Dec-2025, 6:00 pm

Bid End Date

26-Dec-2025, 6:00 pm

Value

₹41,81,126

Location

GANDHINAGAR , GUJARAT

Progress

Issue06-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

Categories 7

OTHER SERVICE MAN POWER SUPPLY SERVICES APPOINTED OF LABOUR POWER WATER LEVEL RECORDER APPOINTMENT OF LABOUR

This government tender offers an excellent opportunity for experienced service providers to supply manpower for the upkeep and maintenance of Shahibaug Guest House, Ahmedabad, for the year 2025-2026. Managed by Sardar Sarovar Narmada Nigam Limited, the project involves outsourced manpower services, including housekeeping, security, and maintenance, to ensure high standards of hospitality and facility management. The tender is open to qualified companies with relevant experience, financial stability, and compliance with government norms. The project value is approximately INR 41.81 lakhs, with a 12-month completion period. Bidders must follow the detailed online bidding process, submit all required documents, and adhere to the eligibility and technical criteria. This opportunity is ideal for companies specializing in manpower services, hospitality management, and facility maintenance for government projects, offering a chance to collaborate with a prestigious public sector organization.

Scope Of Work

The selected service provider will be responsible for providing comprehensive manpower services for the upkeep and maintenance of Shahibaug Guest House, Ahmedabad, for the year 2025-2026. Key deliverables include:

  • Staffing qualified personnel for housekeeping, maintenance, security, and guest services.
  • Ensuring cleanliness, sanitation, and safety standards are maintained.
  • Regular inspection and reporting of guest house facilities.
  • Managing supplies and inventory related to housekeeping and maintenance.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Evaluation of bids based on eligibility, experience, and financial capacity.
  3. Shortlisting of qualified bidders.
  4. Opening of price bids for shortlisted bidders.
  5. Final selection and contract award.

Key specifications include:

Parameter Requirement
Service Duration 12 months
Manpower Type Skilled and unskilled staff
Work Location Shahibaug Guest House, Ahmedabad
Service Standards As per government hospitality norms

The successful bidder must ensure timely deployment of manpower, adherence to safety protocols, and compliance with all contractual terms.

Technical Specifications

The manpower services must meet the following technical parameters:

Parameter Specification
Staff Qualification Housekeeping staff (minimum 10th pass), skilled technicians (ITI/Diploma)
Work Hours 8 hours per day, 6 days a week
Safety Standards Compliance with government safety regulations
Equipment Basic cleaning tools, maintenance equipment as required

Sequential procedures include:

  1. Deployment of manpower within 15 days of contract signing.
  2. Regular monitoring and reporting.
  3. Periodic review meetings.

The technical team must be capable of handling guest house operations efficiently, ensuring high standards of cleanliness, safety, and guest satisfaction.

Financial Requirements

The estimated project cost is approximately INR 41,81,125.68, covering manpower wages, supervision, and miscellaneous expenses. Payment will be made in installments based on milestones achieved, as detailed below:

Payment Schedule Amount Conditions
Initial Advance 10% Upon contract signing
Monthly Payments 70% Based on attendance and performance
Final Settlement 20% After completion and acceptance

Bidders must quote competitive rates, ensuring compliance with minimum wages and other statutory benefits mandated by law. All financial proposals must include detailed cost breakdowns and be submitted through the designated online portal.

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Eligibility Criteria

✓ Must have valid registration in Gujarat State and relevant licenses for manpower supply.
✓ Must submit a scanned copy of the Tender Fee DD as prescribed.
✓ Must provide a valid Bid Security / EMD exemption certificate as per tender guidelines.
✓ Must demonstrate a minimum average annual financial turnover of INR 10 lakhs over the last 5 years, certified by a Chartered Accountant.
✓ Must have experience in providing manpower services to government or reputed private organizations, with at least 2 similar completed projects in the last 3 years.

Qualification Criterion Minimum Requirement
Registration in Gujarat Valid registration certificate
Financial Turnover INR 10 Lakhs annually for last 5 years
Past Experience 2 similar projects completed
Bid Security As specified in tender notice
Technical Capability Adequate staffing and infrastructure

✓ Bidders must submit all documents as specified in the tender notice for preliminary evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

27-12-2025 12:00

2. Price Bid Stage

27-12-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price BId

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of DD of Tender Fee (of amount as prescribed in tender notice)

Required
2

Scanned copy of Bid Security / EMD Exemption Certificate as per Clause No.16 of Section-1 (b) (of amount as prescribed in tender notice).

Required
3

Scanned copy of Valid Registration certificate/renewal receipt of registration fee (for those bidders who are registered in equivalent to class A and above) of Gujarat State).

Required
4

Scanned copy of Form of Bid as specified in Section-6

Required
5

Scanned copy of Annual Financial Turnover Certificate for last 5 years as per format prescribed as Form-E in Qualification Information certified by CA.

Required
6

Scanned copy of For Value of B in Bid capacity, bidder must submit online a self-certified copy of statement for existing commitments and ongoing works in prescribed format

Required
7

if any....

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender seeks qualified service providers to supply manpower for the upkeep and maintenance of Shahibaug Guest House in Ahmedabad for the year 2025-2026. The scope includes housekeeping, security, maintenance, and guest services to ensure the guest house operates smoothly and meets government standards.

How can I participate in this tender?

Interested bidders must register on the nProcure portal, download the tender document, and submit their technical and financial bids online before the deadline of 26-12-2025 at 18:00. Ensure all required documents, including Tender Fee DD, EMD exemption certificate, registration, and financial statements, are uploaded as per instructions.

What are the key eligibility criteria for bidders?

Bidders must have valid registration in Gujarat, demonstrate financial stability with a minimum annual turnover of INR 10 lakhs over 5 years, and possess experience in government or reputed private sector manpower supply. All required documents must be submitted for preliminary evaluation.

What is the evaluation process for bids?

Bids are evaluated in two stages: technical evaluation based on experience, capacity, and compliance, followed by financial bid opening for shortlisted bidders. The final score combines technical competence (40%) and financial proposal (30%), with minimum qualifying marks of 70% for technical evaluation.

What are the important dates and deadlines?

Bid submission starts on 06-12-2025 and ends on 26-12-2025 at 18:00. Technical evaluation is scheduled for 27-12-2025 at 12:00, with price bid opening at 12:05 the same day. The contract award is expected by 28-12-2025. Bidders should adhere strictly to these dates to ensure participation.

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