Invitation to Bid - E-Tender No. 31/EDCC(K)/2025-26 in DEHRADUN, UTTARAKHAND
MD - UPCL
DEHRADUN, UTTARAKHAND
Posted:
23 September 2025
Closed:
8 October 2025
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Meter Reading Services Using GPRS Mobile Devices in Nadiad
Progress
Issue15-Nov-2025, 12:59 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
10
This government tender offers a unique opportunity for experienced service providers to undertake meter reading, bill generation, and delivery in Nadiad district. The project involves deploying GPRS-enabled mobile devices, Android applications, web-based billing software, and supporting network infrastructure to streamline operations for Madhya Gujarat Vij Company Limited (MGVCL). Bidders will be responsible for providing manpower, hardware, and software solutions to ensure accurate, on-spot billing and efficient customer service. The project duration is 12 months with an estimated cost of INR 27,04,784. Participation requires meeting strict eligibility criteria, submitting necessary documents, and adhering to detailed terms and conditions. This tender is ideal for technology providers, utility service companies, and digital billing specialists seeking to expand their government sector portfolio. Secure your chance to contribute to modernizing power distribution services in Gujarat by submitting your bid today.
Scope Of Work
The selected vendor will be responsible for:
- Providing manpower for meter reading and bill delivery in designated sub-divisions.
- Supplying and maintaining GPRS-based mobile devices, Bluetooth printers, and stationary.
- Developing and deploying Android mobile applications, web-based software, and server infrastructure.
- Ensuring real-time data transmission and secure communication channels.
- Generating bills on spot and printing them immediately.
- Managing network connectivity and infrastructure to support uninterrupted operations.
- Training MGVCL staff on system usage and maintenance.
The process involves:
- Deployment of mobile devices and infrastructure setup.
- Training of manpower and system testing.
- Conducting meter reading and bill generation as per schedule.
- On-spot printing and delivery of bills.
- Data synchronization with central servers.
- Regular maintenance and troubleshooting.
Key deliverables include operational mobile devices, functional software, trained personnel, and timely bill delivery reports.
| Specification | Details |
|---|---|
| Devices | Android Mobile Devices with GPRS capability |
| Printers | Bluetooth-enabled portable printers |
| Software | Web-based billing platform and Android application |
| Network | Reliable connectivity with backup options |
| Duration | 12 months |
| Cost | Approx. INR 27,04,784 |
Bidders must ensure compliance with technical standards, data security, and timely reporting.
Technical Specifications
The project requires Android mobile devices with GPRS capability, Bluetooth printers, and a web-based billing platform. Devices should support real-time data transmission, secure login, and user-friendly interfaces. The software must be compatible with existing MGVCL infrastructure and support scalable operations. Technical parameters include:
| Parameter | Specification |
|---|---|
| Device OS | Android 10 or higher |
| GPRS | Support for 2G/3G/4G networks |
| Printer | Bluetooth thermal printer with minimum 80mm width |
| Software | Secure web-based platform with user authentication |
| Data Security | End-to-end encryption |
The sequential process involves deployment, testing, staff training, and ongoing maintenance, ensuring seamless meter reading and billing operations.
Financial Requirements
The estimated project cost is INR 27,04,784, which includes device procurement, software development, training, and operational expenses. Payment will be made in installments based on project milestones:
| Payment Schedule | Percentage | Description |
|---|---|---|
| Upon contract signing | 20% | Advance for procurement |
| After deployment | 30% | Completion of system setup |
| Mid-term review | 20% | Successful meter reading trials |
| Project completion | 30% | Final acceptance and handover |
| Other Terms | Payments are subject to submission of valid invoices and reports. All costs must be inclusive of taxes and applicable charges. The bidder must provide a detailed cost breakdown in Schedule B for transparency. |
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
Executive Engineer, MGVCL Nadiad City Division
Bid Opening Authority
Executive Engineer, MGVCL Nadiad City Division
Address
MGVCL, Division Office, Nadiad
Contact Details
9925211870
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Documents 2
01 Tender Meter Reading Nadiad City Division 38.pdf
TENDER_DOCUMENT
02 Certificates submit on Bidders Letter Head with seal and sign.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have proven experience in digital meter reading and billing services.
✓ Must possess valid certificates and licenses as per government regulations.
✓ Must provide proof of tender fee and EMD payment online with seal/sign.
✓ Must have a minimum annual turnover of INR 50 lakhs in related services.
✓ Must submit all required documents for preliminary and commercial stages.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in meter reading/billing services |
| Financial Stability | Annual turnover of INR 50 lakhs or more |
| Certification | Valid digital certificates and licenses |
| Document Submission | Proof of tender fee, EMD, and Schedule B |
Eligible bidders must meet all criteria to qualify for participation.
Bidding Process
Process Timeline
1. PRELIMINARY STAGE
26-11-2025 11:00
2. COMMERCIAL STAGE
27-11-2025 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
1
PROVIDE PROOF OF TENDER FEE AND EMD ONLINE PAID WITH SEAL / SIGN OF BIDDER AND UPLOAD BID DOCUMENTS ON PRELIMINARY STAGE ONLY
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredStage - COMMERCIAL STAGE
1
SCHEDULE - B
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to outsource meter reading, bill generation, and delivery services in Nadiad using GPRS-based mobile devices, Android applications, and web software to improve efficiency, accuracy, and customer service.
Who is eligible to participate in this tender?
Eligible bidders must have at least 3 years of experience in digital meter reading and billing services, demonstrate financial stability with an annual turnover of INR 50 lakhs or more, possess valid certifications, and submit all required documents as specified in the eligibility criteria.
What are the key technical requirements for the project?
The project requires Android mobile devices supporting GPRS, Bluetooth thermal printers, secure web-based billing platforms, and reliable network connectivity. Devices should support real-time data transmission, encryption, and user-friendly interfaces for seamless operations.
What is the bidding process and timeline?
Bidders must register on the NPROCURE portal, pay tender fees, submit documents, and upload bids online. The process begins on 15-11-2025, with submissions closing on 25-11-2025. Evaluation occurs on 26-11 and 27-11, with the contract awarded shortly after.
What are the payment terms and financial considerations?
The total estimated cost is INR 27,04,784, payable in installments tied to project milestones. Payments are contingent upon submission of valid invoices, successful deployment, and acceptance of deliverables, with detailed breakdowns provided in Schedule B.
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Documents 2
01 Tender Meter Reading Nadiad City Division 38.pdf
TENDER_DOCUMENT
02 Certificates submit on Bidders Letter Head with seal and sign.pdf
TENDER_DOCUMENT