Renewal of Microsoft 365 Business Basic Subscription Licenses for a period of 01 Year– 300 Nos,Re
Bharat Earth Movers Limited (beml)
BANGALORE, KARNATAKA
Posted:
5 January 2026
Closed:
15 January 2026
GEM
Open Information Technology and Communication NPROCURE
Government Tender for Microsoft 365 & Azure Infrastructure Services in GIFT City
Bid Publish Date
06-Feb-2026, 5:15 am
Bid End Date
06-Mar-2026, 9:30 am
Location
Progress
Issue06-Feb-2026, 5:15 am
AwardPending
Tender Type
Open
Sector
Information Technology and Communication
Tender Fee
₹10,000
Contract Form
Fixed-rate
Completion Period
3 Years
Currency Type
Single
Categories
1
This government tender offers a unique opportunity for IT service providers to supply Microsoft 365 subscriptions and Azure cloud infrastructure for GIFT City. The project spans three years, focusing on modernizing government data storage, communication, and collaboration tools. Organized by Gujarat International Finance Tec-City Company Limited, this initiative aligns with the state's vision for digital transformation and smart city development. Bidders must meet eligibility criteria, including experience in cloud services, certifications, and financial stability. The procurement process involves multiple stages with clear deadlines, emphasizing transparency and fairness. Successful bidders will deliver scalable, secure, and reliable cloud solutions, supporting government operations and enhancing digital infrastructure. This tender is ideal for cloud service providers, IT integrators, and enterprise solution companies seeking to expand their footprint in government projects and contribute to Gujarat’s technological advancement.
Scope Of Work
The selected agency will be responsible for:
- Providing Microsoft 365 Standard and Basic subscriptions for organizational users.
- Deploying and managing Azure Infrastructure as a Service (IaaS) for secure data storage.
- Ensuring seamless integration of cloud services with existing IT systems.
- Maintaining high availability, security, and compliance standards.
- Offering technical support and training to government staff.
Key deliverables include:
- Subscription provisioning and management for Microsoft 365.
- Deployment of Azure cloud infrastructure, including virtual machines, storage accounts, and security configurations.
- Regular monitoring, maintenance, and reporting.
- Data migration and backup solutions.
| Service Component | Specifications |
|---|---|
| Microsoft 365 Plans | Standard & Basic |
| Azure Infrastructure | Virtual Machines, Storage, Security |
| Duration | 3 Years |
Process flow:
- Contract signing and initial setup.
- Deployment of cloud infrastructure.
- User onboarding and training.
- Ongoing support and maintenance.
- Periodic review and reporting.
Technical Specifications
The project requires deployment of Microsoft 365 Standard & Basic subscriptions with Azure IaaS. The Azure infrastructure must include virtual machines, scalable storage solutions, and robust security protocols. Technical parameters include:
| Parameter | Requirement |
|---|---|
| Cloud Platform | Microsoft Azure |
| Virtual Machines | Linux & Windows, with scalable configurations |
| Storage | Blob, Disk, and Archive Storage |
| Security | Azure Security Center, firewalls, encryption |
| Connectivity | Secure VPN, ExpressRoute |
Sequential steps:
- Infrastructure design and planning.
- Deployment of Azure resources.
- Integration with existing systems.
- Testing and validation.
- Final handover and documentation.
Financial Requirements
The estimated budget for this project ranges from ₹1 crore to ₹3 crore over three years. The cost breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Microsoft 365 Subscriptions | ₹20 lakh annually |
| Azure Infrastructure | ₹60 lakh annually |
| Support & Maintenance | ₹10 lakh annually |
| Miscellaneous | ₹10 lakh |
Payment terms:
- 30% advance upon contract signing.
- 40% after deployment and initial testing.
- 30% upon successful completion and acceptance.
All payments are subject to submission of valid invoices and compliance with contractual obligations.
Documents 1
RFP.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Must submit scanned copies of Tender Fee and EMD details.
✓ Must have proven experience in providing cloud infrastructure and SaaS solutions.
✓ Should possess relevant certifications in cloud services (e.g., Microsoft Certified: Azure Solutions Architect).
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | Minimum of ₹5 crore in last 3 years |
| Experience | At least 3 similar projects in cloud services |
| Certification | Microsoft Azure certifications preferred |
Additional eligibility:
- Must be an authorized service provider for Microsoft cloud solutions.
- Demonstrate financial stability and technical capability.
Bidding Process
Process Timeline
1. Preliminary Stage
07-03-2026 15:30
2. Technical Stage
07-03-2026 15:35
3. Commercial Stage
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attached scan copy of Tender Fee Detail
Required 2
Kindly Attached scan copy of EMD Detail
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to select a qualified agency to provide Microsoft 365 subscriptions and Azure Infrastructure as a Service (IaaS) for GIFT City, ensuring secure data storage and efficient communication tools for a period of three years. It supports the government's initiative to modernize IT infrastructure and promote digital transformation in Gujarat.
Who can participate in this tender?
Eligible bidders must have valid Digital Signature Certificates (DSC), relevant experience in cloud service deployment, and meet financial criteria such as a minimum turnover of ₹5 crore in the last three years. Certified Microsoft Azure partners are preferred. Bidders should also submit all required documents, including tender fee and EMD, as specified in the eligibility criteria.
What are the key technical requirements for this project?
The project involves deploying Microsoft 365 Standard and Basic subscriptions and setting up Azure cloud infrastructure, including virtual machines, scalable storage, and security features. The infrastructure must ensure high availability, security, and seamless integration with existing systems, following Microsoft Azure best practices.
What is the bidding process and timeline?
Bidders must download the tender document, submit Tender Fee and EMD by 06-03-2026, and upload their technical and commercial bids online. The evaluation stages include preliminary, technical, and commercial assessments, with key dates set for bid submission (06-03-2026) and evaluation (07-03-2026). Final results are expected by 15-03-2026.
How can I get support or clarifications during the bidding process?
Support is available through email and phone. Contact Mr. Ketan Mahasukhlal Pancholi at 7961708300 or via email at [email protected]. Additionally, a vendor training camp is organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad, to assist bidders with procedures and technical queries.
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Documents 1
RFP.pdf
TENDER_DOCUMENT