Open Power and Energy NPROCURE

Government Tender for Onsite Maintenance of Distribution Transformers in Mahemdabad - Power & Energy Sector

Bid Publish Date

15-Dec-2025, 12:15 pm

Bid End Date

05-Jan-2026, 6:00 pm

Value

₹29,50,000

Location

KHEDA , GUJARAT

Progress

Issue15-Dec-2025, 12:15 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 9

RF PASSIVE COMPONENTS SERVICES ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER TRANSFORMERS SWITCH GEAR

This government tender offers an excellent opportunity for electrical contractors and power sector companies to secure a 12-month onsite maintenance contract for distribution transformers in Mahemdabad. Managed by Madhya Gujarat Vij Company Limited (MGVCL), this project focuses on routine inspections, emergency repairs, and component replacements for transformers rated 11/0.250 KV and 11/0.433 KV. The tender aims to enhance power distribution reliability and reduce outages in the region. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and certification requirements. The procurement process is conducted electronically via the NPROCURE platform, with transparent evaluation and award procedures. With a total estimated value of INR 29.5 lakhs, this opportunity is ideal for experienced electrical contractors looking to collaborate with a leading government utility. The tender process includes detailed documentation, training, and strict deadlines, ensuring a fair and competitive bidding environment. Participate now to contribute to Gujarat’s power infrastructure development and secure a valuable government contract.

Scope Of Work

The scope of work includes:

  • Onsite maintenance of distribution transformers of ratings 11/0.250 KV, 1-Phase, and 11/0.433 KV, 3-Phase, across designated locations.
  • Routine inspections and preventive maintenance as per prescribed standards.
  • Emergency repairs and troubleshooting to minimize transformer downtime.
  • Replacement of faulty components such as bushings, tap changers, and other accessories.
  • Testing and commissioning of repaired or replaced parts.
  • Documentation and reporting of maintenance activities.

The process for execution:

  1. Initial assessment and planning based on transformer condition.
  2. Scheduling maintenance activities in coordination with MGVCL.
  3. Performing maintenance tasks as per approved procedures.
  4. Quality checks and testing before returning transformers to service.
  5. Final reporting and documentation submission.
Parameter Specification
Transformers Rated 11/0.250 KV, 1-Phase; 11/0.433 KV, 3-Phase
Maintenance Frequency As per schedule or emergency
Response Time Within 24 hours for emergency repairs
Documentation Maintenance reports, test results, and compliance records

Technical Specifications

The technical specifications include:

Parameter Details
Transformer Ratings 11/0.250 KV, 1-Phase; 11/0.433 KV, 3-Phase
Maintenance Standards As per IS 1180 and IEC standards
Testing Equipment Portable testing kits conforming to IEC standards
Response Time Emergency repairs within 24 hours
Quality Assurance Use of genuine spare parts and adherence to safety norms

Bidders must follow sequential procedures:

  1. Conduct initial inspection.
  2. Perform preventive maintenance.
  3. Execute emergency repairs if required.
  4. Conduct testing and calibration.
  5. Submit detailed reports for each transformer.

Technical compliance must be demonstrated through certifications and past project documentation.

Financial Requirements

The estimated contract value is INR 29,50,000. Payment will be made in installments based on milestones:

Payment Schedule Percentage of Total Cost
Upon Contract Signing 10%
After Completion of 50% Maintenance Tasks 40%
After Final Inspection and Approval 50%

Bidders must submit a detailed financial proposal, including breakdowns for labor, materials, and overheads. All costs should be inclusive of applicable taxes. The bid validity period is 120 days from the bid opening date, ensuring price stability during evaluation.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license and relevant certifications.
  • ✓ Proven experience in transformer maintenance and electrical infrastructure projects.
  • ✓ Financial stability with average annual turnover of at least INR 10 lakhs over the last 3 years.
  • ✓ Must have completed at least 2 similar projects in the power sector within the past 5 years.
  • ✓ Submit EMD of INR 29,500 (or as specified) along with bid.
  • Mandatory: Digital Signature Certificate (DSC) compliant with IT Act-2000.
  • ✓ Bidders must not be blacklisted or debarred by any government authority.
Qualification Criteria Minimum Requirement
Experience 2 similar projects
Financial Turnover INR 10 lakhs annually
Certifications Electrical contractor license, DSC
Past Performance Successful completion of transformer maintenance projects

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

06-01-2026 11:00

2. COMMERCIAL STAGE

07-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified contractors for onsite maintenance of distribution transformers in Mahemdabad, ensuring reliable power supply. The contract covers routine inspections, emergency repairs, and component replacements for transformers rated 11/0.250 KV and 11/0.433 KV, supporting the power distribution infrastructure of Madhya Gujarat Vij Company Limited (MGVCL).

How can bidders participate in this tender?

Bidders must download the tender documents from the NPROCURE portal, attend the vendor training sessions if needed, and submit their technical and financial bids electronically before the deadline. A valid Digital Signature Certificate (DSC) is mandatory for signing bids. All submissions must adhere to the specified formats and deadlines for successful participation.

What are the eligibility criteria for bidders?

Eligible bidders must have valid electrical contractor licenses, experience in transformer maintenance, and an annual turnover of at least INR 10 lakhs over the last three years. They should have successfully completed at least two similar projects in the power sector within five years and must not be blacklisted by any government authority. Submission of EMD and DSC is also required.

What is the estimated value and duration of the contract?

The estimated contract value is approximately INR 29,50,000, with a contract duration of 12 months. Payments will be made in installments based on milestone achievements, including initial signing, mid-term progress, and final completion. The contract aims to enhance transformer reliability and reduce outages in the Mahemdabad region.

What are the key dates and deadlines for this tender?

The bid submission starts on 15-12-2025 at 12:15 PM and closes on 05-01-2026 at 6:00 PM. The bid opening will be conducted on 07-01-2026 at 11:00 AM. Bidders should ensure timely submission, as late bids will be rejected. Detailed evaluation will follow, leading to the award of the contract.

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