Invitation to Bid - Operation and Maintenance of HVAC Systems of Various capacities in Technical Area at Site-G, Jagdalpur in RAIPUR, CHHATTISGARH
N/A
RAIPUR, CHHATTISGARH
Posted:
24 May 2025
Closed:
16 June 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Operation & Maintenance of HVAC System at PDU - MCH Block Rajkot
Bid Publish Date
05-Jun-2026, 2:30 pm
Bid End Date
17-Jun-2026, 6:00 pm
Value
₹65,60,448
Location
Progress
Issue05-Jun-2026, 2:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an excellent opportunity for experienced electrical and HVAC maintenance firms to participate in the Operation & Maintenance of HVAC systems at PDU - MCH Block in Rajkot, Gujarat. The project involves comprehensive services to ensure the hospital's HVAC infrastructure operates efficiently for 12 months. Bidders must meet strict eligibility criteria, including proven experience, OEM certifications, and financial stability. The tender process is transparent, with clear deadlines, evaluation criteria, and submission procedures. Access detailed tender documents and submit bids electronically to secure this contract, supporting Gujarat's healthcare infrastructure development. Key focus areas include system reliability, safety compliance, and OEM support, making this a valuable project for firms specializing in hospital HVAC maintenance and electrical works.
Scope Of Work
The selected contractor will be responsible for the following:
- Operation & Maintenance of HVAC systems at PDU - MCH Block, Rajkot.
- Preventive and corrective maintenance to ensure system efficiency.
- Spare parts management including procurement and inventory control.
- Regular inspections and reporting on system performance.
- Compliance with safety and environmental standards.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Bid evaluation based on predefined criteria.
- Contract award to the most suitable bidder.
- Execution of work as per contractual terms.
| Technical Specifications | Details |
|---|---|
| HVAC System Capacity | 200 TR |
| Maintenance Duration | 12 months |
| Response Time | Within 24 hours |
| Spare Parts Inventory | As per OEM recommendations |
Key deliverables include system uptime of 98%, timely maintenance reports, and compliance with safety standards. The contractor must also provide OEM-approved spare parts and technical support throughout the contract period.
Technical Specifications
The HVAC system to be maintained is rated at 200 TR capacity, designed for hospital environment standards. The system should operate efficiently with minimal downtime. The maintenance process includes routine inspections, cleaning, part replacements, and system calibration. The contractor must follow the specifications outlined in the Standard Specification for Electrical Work and SCHEDULE B documents. The process involves:
- Initial system assessment.
- Scheduled preventive maintenance.
- Immediate corrective actions for faults.
- Documentation and reporting.
Technical parameters:
plaintext
Capacity: 200 TR
Operating Voltage: 415V, 3-phase
Control System: Digital and manual controls
Temperature Range: 18-24°C
Humidity Control: 40-60%
The contractor shall ensure compliance with all technical standards and OEM guidelines for optimal system performance.
Financial Requirements
The estimated project cost is Rs. 65,60,447.72, with a tender fee of Rs. 2400. Payment terms are structured as follows:
- 10% advance upon contract signing.
- 40% after completion of initial setup and inspection.
- 50% based on monthly performance and submission of maintenance reports.
The bid must include a detailed cost breakdown covering labor, spare parts, transportation, and miscellaneous expenses. All financial proposals should be submitted in the prescribed format, ensuring transparency and compliance with government procurement policies.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹65,60,448
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
The Superintending Engineer, Project Implementation Unit
Bid Opening Authority
The Superintending Engineer, Project Implementation Unit
Address
NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar
Contact Details
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Documents 8
ANNEXURE-A (1).pdf
TENDER_DOCUMENT
ANNEXURE-B -.pdf
TENDER_DOCUMENT
ANNEXURE-C (1).pdf
TENDER_DOCUMENT
New Notice no - 23.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
SBD Book.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid GST Registration Certificate.
✓ Must possess a valid PAN Card.
✓ Must have a valid PF Registration Certificate.
✓ Must have a valid ESIC Registration Certificate.
✓ Must demonstrate experience in maintaining HVAC systems with a capacity of at least 200 TR.
✓ Should have completed similar projects within the last 5 years, supported by Form-3A issued by the employer.
✓ Must have an annual financial turnover of at least Rs. 65,60,447.72 during any of the last five financial years, supported by Chartered Accountant audited certificates.
✓ Bidder must have a local office or workshop in Gujarat, with proof such as property tax, electricity bill, lease agreement, or MSME certificate.
| Financial Criteria | Details |
|---|---|
| Minimum Turnover | Rs. 65,60,447.72 |
| Financial Years Considered | Last 5 years |
| Supporting Documents | CA audited certificates |
✓ The bidder must submit all required documents as specified in the tender, including technical spares and OEM support letters.
Bidding Process
Process Timeline
1. Priliminary Stage
17-06-2026 18:02
2. Commercial Stage
17-06-2026 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
PRICEBID FOR MANPOWER
User Defined Template-Secured
Required Documents
Stage - Priliminary Stage
1
Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114
Required 2
Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114
Required 3
Upload scan copy of the Valid GST Registration Certificate
Required 4
Upload scan copy of the Valid PAN Card
Required 5
Upload Scan copy of Valid PF Registration Certificate.
Required 6
Upload Scan copy of Valid ESIC Registration Certificate.
Required 7
The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement/MSME Certificate etc.)
Required 8
Upload scan copy of Declaration Letter of Bidder As per Annexure-A
Required 9
Technical Spares and Service Support letter from OEM (original Equipment Manufacturer) for major items must be submitted by the Agency as per given annexure. As per Annexure-B (To be submitted before Awarding Contract)
Required 10
Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria. (If require attach agreement copy) 40 Percentage Rs. 26,24,179.00 As per Annexure-C (Similar work definition specified in Annexure-C) & Bidder must be OEM of any reputed Chiller Manufacture Company & Must have experience of maintenance of 200TR Chiller Plant
Required 11
Bidder should have Annual financial turnover of As per Estimate Amount & more during the last 5 (five) financial years from current financial year. The C.A. Audited Certificate of Annual Turnover for the last five financial years to be submitted. Rs. 65,60,447.72 During any one of the last five financial years, ending 31/03/2026 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this government tender?
This tender invites qualified firms to provide Operation & Maintenance services for the HVAC system at PDU - MCH Block in Rajkot. The scope includes routine preventive maintenance, corrective repairs, spare parts management, and system performance monitoring to ensure reliable hospital environment conditions.
Who is eligible to bid for this HVAC maintenance tender?
Eligible bidders must have:
- Valid GST, PAN, PF, and ESIC registrations.
- Experience in maintaining 200 TR HVAC systems.
- Completed similar projects within the last 5 years, supported by Form-3A.
- An annual financial turnover of at least Rs. 65,60,447.72.
- A local office or workshop in Gujarat.
- OEM support and technical certification as specified in the tender documents.
What are the key dates and deadlines for this tender?
The tender process includes:
- Bid Submission Start: 05-06-2026 at 14:30
- Bid Submission End: 17-06-2026 at 18:00
- Bid Opening: 17-06-2026 at 18:02
- Evaluation and Award: Post 17-06-2026, with expected contract award by 20-06-2026.
Bidders must submit all documents before the deadline to qualify.
How can I access the tender documents and submit my bid?
Tender documents are available for download from the official government procurement portal. Bidders must pay a tender fee of Rs. 2400 and submit all required documents electronically via the portal. For technical support, contact (n)code solutions support team at +91-79-XXXXXXX or email [email protected]. Attending the vendor training sessions is highly recommended for a smooth bidding process.
What criteria will be used to evaluate the bids?
Bids will be assessed based on:
- Technical competence and experience (50%)
- Financial stability and turnover (30%)
- OEM certification and support (20%)
Minimum qualifying score is 70% in technical evaluation. Experience with 200 TR HVAC systems and OEM support will be key selection factors, ensuring the bidder's capability to deliver quality maintenance services.
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Documents 8
ANNEXURE-A (1).pdf
TENDER_DOCUMENT
ANNEXURE-B -.pdf
TENDER_DOCUMENT
ANNEXURE-C (1).pdf
TENDER_DOCUMENT
New Notice no - 23.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
SBD Book.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work.pdf
TENDER_DOCUMENT