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Open Local Administration NPROCURE

Government Tender for Operation & Maintenance of Town Hall in Navsari - Open Bid Opportunity

Bid Publish Date

05-Jan-2026, 6:55 pm

Bid End Date

19-Jan-2026, 6:00 pm

Value

₹1,00,00,000

Location

NAVSARI , GUJARAT

Progress

Issue05-Jan-2026, 6:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Local Administration

Tender Fee

₹17,700

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an exclusive opportunity for facility management and service providers to operate and maintain the iconic Navsari Town Hall. Managed by Navsari Municipal Corporation, this project involves comprehensive facility services, security, and technical maintenance on a License-To-Operate basis. Bidders with proven experience in civic infrastructure management are encouraged to participate in this open tender. The project aims to enhance civic amenities, ensure safety, and provide seamless operational support for civic events and public functions. With an estimated value of INR 10 million, the tender emphasizes transparency, technical excellence, and compliance with government standards. The process is fully digital, with detailed procedures for bid submission, evaluation, and award notification. Key dates, eligibility criteria, and detailed scope are outlined in the tender documents, available for download. This is a strategic opportunity for companies seeking to contribute to civic development and infrastructure management in Gujarat.

Scope Of Work

The selected operator will be responsible for the comprehensive operation and maintenance of the Navsari Town Hall, including but not limited to:

  • Facility Management: Oversee daily operations, ensure safety standards, and maintain infrastructure.
  • Security Services: Provide security personnel and surveillance systems to safeguard the premises.
  • Cleaning & Sanitation: Maintain cleanliness of the entire facility, including public areas, offices, and technical rooms.
  • Technical Support: Manage electrical, plumbing, HVAC, and other technical systems.
  • Event Support: Assist in organizing civic events and functions held at the Town Hall.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Evaluation of bids by the designated authority.
  3. Contract signing with the successful bidder.
  4. Commencement of operations as per the stipulated timeline.

The operator must ensure compliance with all applicable safety, environmental, and civic regulations, and provide regular maintenance reports to Navsari Municipal Corporation.

Technical Specifications

Parameter Specification
Facility Area Approx. 5000 sq. meters
Operating Hours 8:00 AM to 10:00 PM daily
Security Systems CCTV, security personnel, access control
Maintenance Standards ISO 9001 or equivalent certification required
Technical Systems Electrical, plumbing, HVAC systems as per standards

The operator must follow the technical guidelines outlined in the tender documents, including safety protocols and maintenance schedules. Sequential procedures include initial site assessment, system audits, implementation of management practices, and periodic reporting to the municipal authority.

Financial Requirements

The estimated project cost is approximately INR 10 million. Bidders must submit a detailed financial proposal including breakdowns for staffing, maintenance, security, and miscellaneous expenses. The financial bid should be valid for 180 days from the bid submission deadline. Payment terms are aligned with project milestones, with an initial advance, periodic payments based on performance, and final settlement after project completion. The bid submission must include proof of funds or bank guarantees to demonstrate financial capability. The tender fee of INR 17,700 is non-refundable and must be paid along with the bid submission. The EMD amount, as specified, must be deposited to qualify for evaluation.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for facility management services.
  • ✓ Proven experience in managing civic or government buildings.
  • ✓ Financial stability with minimum turnover of INR 5 million in the last fiscal year.
  • ✓ Submission of EMD (Earnest Money Deposit) of the specified amount.
  • ✓ Submission of all required documents including tender fee, EMD proof, and relevant certifications.
Criteria Details
Minimum Annual Turnover INR 5 million
Experience At least 3 years in facility management
Valid License Yes, as per local government regulations
Financial Stability Confirmed through recent audited statements
Submission of EMD As specified in tender documents

Bidding Process

Process Timeline

1. Preliminary Stage

28-01-2026 11:00

2. Commercial Stage

28-01-2026 11:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy Of EMD

Required
2

Scan Copy Of Tender Fee

Required
3

Scan copy Of Reqired Documents As per Tender

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender seeks qualified service providers to operate and maintain the Navsari Town Hall, ensuring its facilities are managed efficiently, safely, and in accordance with civic standards. The project aims to enhance civic infrastructure and provide seamless facility management services.

How can I participate in the bidding process?

Interested bidders must register on the official e-Procurement portal, download the tender documents, and submit their technical and financial bids online before the specified deadline. Ensure all required documents, including EMD and tender fee, are uploaded as per instructions. Attend training sessions if needed, and follow the evaluation timeline for bid opening and selection.

What are the eligibility criteria for bidders?

Bidders must have valid licenses, proven experience in facility management, a minimum annual turnover of INR 5 million, and submit all required documents such as EMD, tender fee, and certifications. Past experience managing civic or government buildings is preferred.

What is the estimated project value and payment terms?

The estimated project cost is approximately INR 10 million. Payments will be made based on milestones and performance, with an initial advance and periodic payments. Bidders must submit a detailed financial proposal, and all payments are subject to satisfactory completion of specified deliverables.

What technical standards must the operator adhere to?

Operators must comply with ISO 9001 or equivalent standards for facility management, ensure security, safety, and technical system maintenance, and follow safety protocols outlined in the tender documents. Regular audits and reports will be required to maintain compliance.

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